HomeMy WebLinkAbout2016-02-29 Library Materials Vendor Services VOPT
CITY OF PORT TOWNSEND
REQUEST FOR PROPOSAL (RFP)
Library Materials Vendor Services
RFP NO. 2016-01
PROJECT DESCRIPTION: The City of Port Townsend is requesting proposals from
qualified and licensed firms to provide books and other media and optional processing
services.
NOTICE IS HEREBY GIVEN: The City of Port Townsend will receive sealed
proposals in the office of the City Clerk, 250 Madison St 42, Port Townsend,
Washington, by 3:00 pm, Thursday, March 31, 2016. The complete RFP may be
accessed from the Homepage of the City's website at http://www.cityofpt.us (click on
"Doing Business" "Bids for Services").
This RFP provides complete information on the services being sought and the submittal
requirements. Copies of the RFP may be downloaded directly from this site. Those
who wish to automatically receive any addenda or a notice of
cancellation should provide contact information by emailing Catherine
McNabb, at cmcnabb cit of t.us. Those who do not.provide contact
information are solely responsible for monitoring the City's website for
any addenda to the RFP or a notice of cancellation. This Request for
Proposal may be canceled at the discretion of the City of Port Townsend.
Small businesses and minority-owned businesses are specifically invited to submit
proposals.
In the award of proposals, consideration shall be given to such matters as contractor
integrity, record of past performance, financial and technical resources, cost, and
accessibility to other necessary resources. The City of Port Townsend reserves the right
to reject any or all proposals, to make awards to multiple vendors and to waive any
informality in the RFP process.
David Timmons
City Manager
RFP Library Materials Vendor Services Page 1
BACKGROUND ON THE CITY OF PORT TOWNSEND: The City of Port
Townsend, Washington is located on the northeast corner of the Olympic Peninsula, our
city sits in the lee of the Olympic Mountains. Just a 2 hour drive and 30 minute ferry ride
from urban Seattle.
CONTRACT: The contract shall consist of the following documents: The Request for
Proposals, the Proposal, the General Services Agreement and written changes of any of
the foregoing documents. The contract documents are complimentary and what is called
for in any one document shall be binding as if called for by all.
QUESTIONS REGARDING THIS RFP: ALL questions must be submitted in writing
(Email will suffice.) to the RFP coordinator. Questions and answers will be forwarded to
all proposing vendors who provide contact information. In order to make information
available to all proposing Contractors, no questions will be entertained past Monday,
March 28, 2016 5:00 pm.
RFP Coordinator
Catherine McNabb
250 Madison St 42R
Port Townsend, WA 98368
cmcnabbecityofpt.us
DISTRIBUTION OF RFP DOCUMENT AND ADDENDA: This RFP can be
downloaded directly from the City of Port Townsend's website (www.cityofpt.us ).
Those who wish to automatically receive any addenda or a notice of cancellation should
provide contact information by emailing Catherine McNabb, at cmcnabbecityofpt.us .
Contact information should include:
"RFP 2016# 1 Library Materials Vendor Services"in subject line
Company name
Primary contact name
Primary contact title
Primary contact direct phone#
Primary contact email
Those who choose not to submit contact information will be solely responsible for
monitoring the City's website for any addenda or a notice of cancellation.
PROPOSAL PREPARATION: Firms submitting proposals shall be responsible for
any and all costs and/or expenses associated with preparing such proposal.
SUBMISSION OF PROPOSAL: Sealed proposals must be submitted by no later than
3:00 pm, Thursday, March 31, 2016. Proposal packages must be submitted to:
City of Port Townsend
Office of the City Clerk
RFP # 2016-01
250 Madison St 42
Port Townsend, WA 98368
At a minimum, all proposals should contain:
• The Proposal along with the signed Authorization to Legally Bind Bidder
(Attachment 3).
• A minimum of three (3) references with addresses, phone numbers and, if
available, email addresses
RFP Library Materials Vendor Services Page 2
Proposals may also include company specific narrative information and letters of
recommendation.
It is the responsibility of the Contractor to be sure the proposals are sent sufficiently
ahead of time to be received no later than 3:00 PM on the date proposals are due.
Proposals received after the 3:00 PM deadline will be returned to the vendor unopened.
EVALUATION PROCEDURES AND AWARD: Proposals will be evaluated by a
panel of City personnel.
It is important that the responses be clear and complete so that the evaluators can
adequately understand all aspects of the proposal. The evaluation process is not designed
to simply award the contract to the Contractor offering the lowest prices. Rather it is
intended to help the City select the Contractor who will provide the best overall value
through a combination of customer service, optional services and competitive prices.
Contractor's Proposal will be valid for 60 days from the date the proposal is due. The
successful Contractor will enter into a Services Agreement with the City, and provide
required proof of insurance, within 10 days of award.
COOPERATIVE PURCHASING: RCW 39.34 allows cooperative purchasing between
public agencies (political subdivision) in the State of Washington. Public agencies which
have filed an Intergovernmental Cooperative Purchasing Agreement with the City of Port
Townsend and which are actively participating may purchase from City of Port
Townsend contracts,provided that the vendor has agreed to such participation. Each
vendor shall indicate in their proposal if they will not honor other public agency orders in
accordance with contract terms and conditions in addition to orders from the City of Port
Townsend. The City of Port Townsend does not accept any responsibility for purchase
orders issued by other public agencies.
The City of Port Townsend accepts no responsibility for the performance of any
purchasing contract by the Contractor, and the City of Port Townsend accepts no
responsibility for payment of the purchase price for any public agency.
INDEMNIFICATION; INSURANCE: See Services Agreement for Indemnification
and Insurance Terms.
CONFLICT OF INTEREST: The Contractor further covenants that he presently has
no interest and shall not acquire any interest, direct or indirect, which would conflict in
any manner or degree with the performance of his services hereunder. The Contractor
further covenants that in the performance of this Contract, no person having any
conflicting interest shall be employed. Any interest on the part of the Contractor or their
company's employees must be disclosed to the City.
COMPLIANCE WITH LAWS: The vendor shall comply with all applicable federal,
state and local laws, rules, and regulations, affecting its performance and hold the
Purchaser harmless against any claims arising from the violation thereof.
CONTRACT DISPUTES: Any contract agreement shall be performed under the laws
of the State of Washington. Any litigation to enforce such agreement or any of its
provisions shall be brought in Jefferson County, Washington.
RFP Library Materials Vendor Services Page 3
SUBMISSION OF PROPOSAL: The City reserves the right to reject any and all
proposals and to waive any informality.
A Certificate of Insurance will be required from the chosen vendor. (See insurance
section in sample Services Agreement)
Proposals are to be sealed in an envelope bearing the name and address of the vendor.
Print on the envelope "Library Materials Services Vendor". Proposals may be mailed or
hand delivered to:
City of Port Townsend
Office of the City Clerk
RFP # 2016-01
250 Madison St#2
Port Townsend, WA 98368
The City of Port Townsend is not liable for any costs incurred by vendors for the
preparation and presentation of a proposal in response to this RFP. All such costs,
including travel and related expenses, shall be the sole responsibility of the vendor
submitting a proposal.
Proposals must be signed by representatives of the company who have the authority to
bind the company to its provisions.
Proposers shall provide one original of their proposal and three copies (3) to the City on
or before the proposal submission deadline. Electronic or fax submissions will not be
accepted.
RFP Library Materials Vendor Services Page 4
I. PROPOSAL OVERVIEW
The City seeks qualified proposers to supply the Port Townsend Public Library (PTL)
with books and other media. Founded in 1913, the Library offers a wide range of
informational, educational, cultural and recreational materials to just fewer than 10,000
community members. Library patrons range from infants to active adults. In addition to
providing books in all subject areas, the Library offers a reference collection, large print
materials, newspapers, magazines, audio books, CDs and DVDs. The PTL collection
currently houses over 50,000 books, CDs, DVDs, and magazines. In addition the library
offers on site and remote access to databases, digital audio books, and e-books. PTL is
looking to partner with the leading distributors of books, videos and music products who
can help us grow not only our collections and meet our patrons needs but to achieve the
greatest value for our taxpayers.
It is the City's intent to establish an agreement(s)with a qualified supplier(s) of books,
references materials, CDs, DVDs and services. The City may choose to award
agreements to one or more qualified suppliers. The agreement(s) may be updated after the
initial term, to extend the term for not more than two successive one year periods, upon
mutual agreement of the parties. Proposers are encouraged to propose all or part of the
library materials in Attachment 1 IV (a)in this Request for Proposal.
II. PROPOSAL FORMAT:
Proposals must include the items listed below.
A. Proposer's firm name, mailing and physical addresses, telephone number, fax
number, and taxpayer identification number.
B. Primary contact person's name, title, phone number, fax number and email address.
C. Specifications of proposal and background information are outlined in Attachment 1.
Please express how you propose to meet the specifications in your proposal. Detail
proposing firm's experience in providing books, reference material, other media and
services. Preference may be given to proposers who have extensive experience in
providing the materials and services desired.
D. Signed Attachment 44 —Authorization to Legally Bind Bidder THIS FORM MUST
BE SIGNED AND INCLUDED WITH THE PROPOSAL. THE PROPOSAL
SHALL BE CONSIDERED NON-RESPONSIVE AND REJECTED IF SIGNED
FORM IS NOT INCLUDED.
E. References —Include at least three (3)references. Please include current names and
contact information.
RFP Library Materials Vendor Services Page 5
III. PROPOSAL AND PROJECT SCHEDULE
Advertise RFP Monday, March7, 2016
Final Day for RFP Questions Monday, March 28, 2016 5:00 PM
Proposals Due Thursday, March 31, 2016 3:00 PM
Proposals Reviewed Week of April 4-8, 2016
Target Date for Intent to Award Week of April 11-15, 2016
Council Approval of Contract Monday, April 18, 2016
Contract Execution Tuesday, April 19, 2016
(All dates are estimates only)
IV. SELECTION CRITERIA AND PROCESS
Each proposal will be compared to the specifications stated herein. Points will be
assigned to proposals that most closely match or exceed the RFP requirements based on
the selection criteria. The Proposal with the highest number of assigned points will be
selected for the contract. Please express how you propose to meet the specifications in
your proposal.
A. Discounts 45 Points
B. Online ordering system 25 Points
C. Shipping 20 Points
D. Experience/References 5 Points
E. Conformity of proposal to RFP 5 Points
V. LATE PROPOSALS NOT CONSIDERED
Proposals must be received by 3:OOPM local time on March 31, 2016 at the address listed
above. Any proposals received after the deadline will not be considered. Faxed or
emailed proposals will not be accepted.
VI. Addenda to RFP
In the event that it is necessary to amend, revise, or supplement any part of the RFP, City
of Port Townsend will post addenda on the City website www.cityofpt.us and will make
reasonable effort to provide addenda to all Proposers to whom City provided the initial
RFP. Any addenda so issued are to be considered part of the specifications of the RFP.
City is not responsible for any explanation, clarification, interpretation or approval made
or given in any manner except by written addenda issued by City.
RFP Library Materials Vendor Services Page 6
Addenda may be downloaded from the City of Port Townsend website www.cityofpt.us
(Click on "Doing Business" "Bids for Services")or by contacting Catherine McNabb at
cmcnabbecityofpt.us. Prospective Proposers are requested to confirm receipt of
downloaded Addenda by email to City of Port Townsend, Attn: Catherine McNabb at the
above email address.
In case of any doubt or differences of opinion as to the services to be furnished
hereunder, or the interpretation of the provisions of the RFP, the decision of City shall be
final and binding upon all parties.
VII. CONTRACT
The successful Proposer(s)will be expected to enter into a contract with the City. An
example of said contract is attached herein as Attachment 2.
Contract(s) shall commence on a date agreed upon by both parties and shall continue for
three years unless, extended, modified, or terminated as provided in the contract.
Contract(s) may be extended for an additional one (1) year period upon compliance with
the provisions of the contract and agreement of both parties.
VIII. CITY SELECTION DISCRETION
The City may select a vendor on the strength of the RFP alone or may request a telephone
interview, on-site interview and/or on-site presentations by any of the vendors who
submit a proposal.
The City of Port Townsend reserves the right to reject all proposals for any reason, to
waive informalities and minor irregularities, to reject any proposal not conforming to the
intent and purpose of the Request for Proposals and to postpone the award of the contract
for a period of time not greater than 60 days from the proposal opening date. The City
also reserves the right to award to multiple vendors.
VIV. PROPOSAL OWNERSHIP
All material submitted by the Proposers shall be considered property of City, and City
shall not be required to return same to any Proposer. The material submitted by
Proposers will be treated in the same manner as City's own records.
After proposal opening, all proposals become part of the public record and are available
for public review unless exempt under Washington State RCW 42.17.251.
Attachment 1
RFP Library Materials Vendor Services Page 7
Library Materials Vendor Services
I. PROPOSAL OVERVIEW
a. Founded in 1913, the Library offers a wide range of informational,
educational, cultural and recreational materials to just fewer than 10,000
community members. Library patrons range from infants to active adults.
In addition to providing books in all subject areas, the Library offers a
reference collection, large print materials, newspapers, magazines, audio
books, CDs and DVDs. The PTL collection currently houses over 50,000
books, CDs, DVDs, and magazines. In addition the library offers on site
and remote access to databases, digital audio books, and e-books. PTL is
looking to partner with the leading distributors of books, videos and music
products who can help us grow not only our collections and meet our
patrons needs but to achieve the greatest value for our taxpayers.
II. SUPPLIER BACKGROUND
a. Qualifications
L Supplier business background information—provide information
about your company structure and organization.
IL Number of years in business
III. Dunn and Bradstreet number
IV. Inventory
1. Number of titles
2. Units on hand
V. A minimum of three (3) references from recent customers (within
the last 2 years). Provide Company name, contact name, contact
title, email and phone#
b. Location of warehouses that would service PTL.
III. AUTOMATED SYSTEM REQUIRMENTS
a. Must be capable of 9XX and EDI ordering via Polaris.
b. Must be able to supply MARC records at ordering and then interface with
OCLC to update holdings and supply full MARC Records.
IV.TYPE OF LIBRARY MATERIALS OFFERED AND PRICING
a. Materials must be appropriate for a public library collection consisting of
mostly popular titles. A variety of bindings should be available, including
library binding, hardcover, paperback, board books, books with CDs, etc.
Types of material include:
L Adult print fiction and nonfiction, including large print
IL Teen print fiction and nonfiction
III. Children's print fiction and nonfiction
IV. Graphic novels —all levels
RFP Library Materials Vendor Services Page 8
V. Standing orders for print titles and series —all levels
VI. Unabridged audio books on CD —all levels
VII. Music CDs —all levels
VIII. Instructional, educational and other nonfiction CDs —all levels
IX. Documentary, instructional, educational, travel, and other
nonfiction DVDs —all levels
X. Entertainment, fiction DVDs —all levels
XI. Periodicals —all levels
XIL World languages, primarily Spanish, all media types, for adults,
teens and children
XIIL Electronic media and E-books
XIV. Other
b. Indicate which of the above you offer as part of your standard service.
L Indicate the discount rate on each of the above off of list price
IL If any are not part of your standard service, indicate whether they
are provided at an extra charge
III. How many titles and volumes of the above materials are available
in your warehouse(s)?
IV. What is your service charge for special and/or standing orders?
V. SELECTION TOOLS
a. Describe selection tools available.
b. What are the charges for these tools? SPL prefers premium package at no
cost.
c. Do you have an online ordering supply system?
d. Is it compatible with Polaris Workflows?
e. Do you have examples of libraries that use Polaris as part of a library
consortium who use your online ordering? If yes, then please provide
references.
f Is your online ordering system real time?
g. Does your online ordering system allow us to track our orders?
h. Can orders be placed by phone, fax, electronically or by mail?
i. Does online ordering system perform duplicate checks with the library
catalog, as well as current and previous orders?
j. Once an order is placed, how many days does it take you to fill and ship
an order, on average?
RFP Library Materials Vendor Services Page 9
VI.REPORTING
a. Describe in detail your system reporting including reports available to
assist the monitoring of titles ordered, backordered, and canceled.
b. What is your cancellation policy? PTL policy: if not filled within six
months, we no longer want the item, or will re-order it from somewhere
else.
c. What is the frequency of these reports?
d. What is the charge for each report?
e. How are the reports sent?
£ What is the file "type" (PDF, excel etc.) of each report?
VII. INVOICING
a. Provide details about how you provide invoices (with shipment, mail, fax,
electronically).
b. Do you invoice items before or after shipping?
c. How do you handle the invoicing of backordered items?
d. What are your payment terms?
e. Do you take credit cards for payment?
£ Review City invoicing requirements below and comment yes or no on
each if you can comply
L Purchase order (P.O.) number must appear on all invoices,
shipping papers, packages, labels, bills of lading, etc
IL Name of person who placed the order
III. All invoices must include P.O. and Line numbers for each item.
IV. Only one P.O. per invoice
g. PTL strongly prefers free shipping for every order regardless of dollar
value, quantity ordered or warehouse used. Can you meet this preference?
h. Do you have an online ordering system that will allow us to review our
invoices and payments?
VIII. RETURNS POLICY
a. What is the procedure for canceling items?
b. Are there any restocking fees applied to returns? If yes, what is the charge
and how is it assessed (per units ex.)
c. Supplier must accept any publisher defective book up to one year and
issue full credit with no restocking fee. Can you meet this requirement?
d. Does the returns policy differ for cataloged/processed items?
e. Will the supplier issue a call tag for items needing to be returned?
£ Is PTL required to obtain a return authorization before returning damaged
or defective items or shipment errors?
g. What is the return policy for audio books and DVDs?
h. Can supplier accept return of individual CDs or DVDs from a set?
RFP Library Materials Vendor Services Page 10
i. What is your dispute resolution process?
IX.ACCOUNT SERVICES
a. What account representation will you provide?
b. What services will our account representative provide?
X. OPTIONAL PROCESSING SERVICES
a. Can you provide the following processing services? If yes indicated the
cost for those services:
L Books: property stamp, barcode, spine label, Mylar covers and date
due slips.
IL Media: property label, barcode, donuts, and spine label
XI.VALUE ADDS
a. Describe other value adds your company can offer PTL.
b. Describe other cost saving measures you can offer PTL.
Do you have collection development?
RFP Library Materials Vendor Services Page 11
Attachment 2
Sample Supplies Agreement
This AGREEMENT, made and entered into this day of 2016, by and
between the CITY OF PORT TOWNSEND, Washington, hereinafter referred to as the
"City, " and hereinafter referred to as the "Vendor";
RECITALS
WHEREAS, the City is desirous of contracting with said vendor for the purchase
of Library Materials and Services; and
WHEREAS, the Vendor has submitted the lowest bid for the sale of said
NOW, THEREFORE, IN CONSIDERATION OF THE TERMS, CONDITIONS
AND COVENANTS HEREIN CONTAINED, the parties agree as follows:
AGREEMENT
1. Purchase and Sale. The City hereby agrees to purchase
to
from the Supplier, and the Supplier agrees to furnish, supply and deliver to the
City said needed, required and ordered during said period.
2. Contract Documents. The Contract between the parties includes this
Agreement along with all bid documents and Exhibits, each incorporated herein
by this reference as if set forth in full.
3. Price. The City agrees to pay for said plus delivery as
described in the Vendor's proposal as for an estimated annual amount of plus .
4. Payment. Payment by the City shall be made monthly upon receipt of invoice
consistent with the bid documents.
5. Materials/Equipment. The materials/equipment so delivered shall conform to
specifications provided in the above-mentioned documents, shall be merchantable
and of high quality, and fit for the purposes of use intended by the City.
6. Delivery and Risk of Loss. The Vendor agrees to deliver the products to the
place as designated in the Request for Bids within days of a request for
delivery by the City. Title shall pass to the City on delivery to said designated
RFP Library Materials Vendor Services Page 12
place. Risk of loss, destruction or damage to the equipment shall be on the
Vendor until title passes to the City.
7. Delays in Delivery. The City agrees that the Vendor shall not be liable for any
delay or non-performance due to the failure of the source of supply from which
the Vendor obtains the products to make delivery, or due to delays in
transportation, or due to strikes, labor difficulties, floods, fires or acts of God, or
to the acts of regulations or any governmental authority or branch or agency
thereof.
8. Cover for Non-Delivery. In the event of delay or non-performance by the
Vendor for the reasons set forth in Section 7 of this Agreement, or for any other
reason, the City shall be free to obtain said products from other sources without
incurring liability or damages to the Vendor thereof, in addition to exercising all
legal remedies.
9. Assignment; Delegation. The Vendor shall not assign this Agreement nor
delegate any duties hereunder without the prior written consent of the City.
10. Applicable Law; Venue. This Agreement shall be subject to, and the Vendor
shall at all times comply with, all applicable federal, State and local laws,
regulations, rules and provisions of the Charter, Municipal Code and ordinances
of the City of Port Townsend. Venue for any action hereunder shall be in
Jefferson County.
11. Termination. This Agreement can be terminated by either party upon default
in performance of the other party, if such default is not cured within 10 days of
notice thereof, and upon notification of intent to terminate this Agreement in
writing 30 days prior to the date of termination by the City. In case of default, the
non-defaulting party shall have any and all remedies available to it in law or
equity.
12. Notices. Any notice required by this Agreement may be delivered personally
or mailed, certified with return receipt requested. If mailed, notice shall be
deemed given upon the first business date after the date of postmark. Notices
shall be delivered or mailed to the following:
To the City To the Vendor
City of Port Townsend
250 Madison St 42R
Port Townsend, WA 98368
13. Indemnity and Hold Harmless. The Vendor shall defend, indemnify and hold
the City, its officers, officials, employees and volunteers harmless from any and
all claims, injuries, damages, losses or suites including attorney fees, arising out
RFP Library Materials Vendor Services Page 13
of or in connection with the performance of this Agreement, except for injuries
and damages caused by the sole negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject
to RCW 4.24.115, then, in the event of liability for damages arising out of bodily
injury to persons or damages to property caused by or resulting from the
concurrent negligence of the Vendor and the City, its officers, officials,
employees, and volunteers, the Vendor's liability hereunder shall be only to the
extent of the Vendor's negligence. It is further specifically and expressly
understood that the indemnification provided herein constitutes the Vendor's
waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the
purposes of this indemnification. This waiver has been mutually negotiated by
the parties. The provisions of this section shall survive the expiration or
termination of this Agreement.
14. Independent Contractor. For all purposes, the Vendor shall be deemed an
independent contractor and shall not be deemed an employee of the City.
15. Waiver. Waiver by the City of any breach of any term or condition of this
Agreement shall not be construed as a waiver of any other breach.
16. Attorneys' Fees. In the event any action is brought by either party to enforce
the terms of this Agreement or for breach of this Agreement by the other party,
the parties agree that the non-prevailing party shall pay to the prevailing party
reasonable attorneys' fees and costs and disbursements incurred by such party.
17. Entire Agreement. This Agreement, together with all Bid Documents
referred to herein, constitutes the entire contract for sale and purchase between the
parties hereto.
18. Binding Effect.ffect. This Agreement shall be binding upon the parties, the heirs,
personal representatives, successors and assigns.
19. Modification. No modification of this Agreement shall be of any force or
effect unless in writing signed by the parties.
20. Severability. If any provision of this Agreement is held invalid, the
remainder shall not be affected thereby if such remainder would then continue to
conform to the terms and requirements of applicable law, and shall continue in
full force and effect.
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IN WITNESS WHEREOF, the parties have caused this Agreement to be duly
executed as of the day and year first written above.
CITY OF PORT TOWNSEND
By By
David Timmons, City Manager Name:
Title:
Address:
Approved as to form:
Steven L. Gross, City Attorney
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ATTACHMENT A
INSURANCE REQUIREMENTS
The Contractor shall procure and maintain for the duration of the Agreement, insurance against
claims for injuries to persons or damage to property which may arise from or in connection with
the performance of the work hereunder by the Consultant, its agents, representatives, employees
or subcontractors.
The Contractor shall provide a Certificate of Insurance evidencing:
1. Automobile Liability insurance with limits no less than $1,000,000
combined single limit per accident for bodily injury and property damage; and
2. Commercial General Liability insurance written on an occurrence basis
with limits no less than $1,000,000 combined single limit per occurrence and $2,000,000
aggregate for personal injury, bodily injury and property damage. Coverage shall include
but not be limited to: blanket contractual;products/competed operations; broad form
property damage; explosion, collapse and underground(XCU)if applicable; and
employer's liability.
Any payment of deductible or self insured retention shall be the sole responsibility of the
Contractor.
The City shall be named as an additional insured on the insurance policy, as respects
work performed by or on behalf of the Consultant and a copy of the endorsement naming the City
as additional insured shall be attached to the Certificate of Insurance.
The Contractor's insurance shall be primary insurance as respect the City and the City
shall be given thirty days prior written notice of any cancellation, suspension or material change
in coverage.
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Attachment 3
Authorization to Legally Bind Bidder
The person executing this Bid and the instruments referred to herein on behalf of
the Bidder has the legal power, right, and actual authority to submit this Bid, and to
bind the Bidder to the terms and conditions of this Bid.
(Signature of person authorized to bind Bidder) Dated
Print Name of Person signing as authorized to bind Bidder
Title of Person signing as authorized to bind Bidder
Firm Name Phone
Address Fax
City, State, Zip email address
THIS FORM MUST BE RETURNED WITH THE PROPOSAL WITH
AN AUTHORIZED SIGNATURE. FAILURE TO RETURN THIS
FORM WITH THE BID PROPOSAL WILL CAUSE YOUR BID TO
BE REJECTED AS NON-COMPLIANT.
RFP Library Materials Vendor Services Page 17