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HomeMy WebLinkAbout030314CITY OF PORT TOWNSEND MINUTES OF THE BUSINESS MEETING OF MARCH 3, 2014 CALL TO ORDER AND PLEDGE OF ALLEGIANCE The Port Townsend City Council met in regular session on March 3, 2014, in the City Council Chambers at 540 Water Street. Mayor David King called the meeting to order at 6:30 p.m. ROLL CALL Councilmembers present at roll call were Pamela Adams, David King, Kris Nelson, Catharine Robinson, Michelle Sandoval and Deborah Stinson with Robert Gray excused. Staff members present were City Manager David Timmons, City Attorney John Watts, Community Services Director Rick Sepler, Public Works Director Ken Clow, Planning Manager Judy Surber, Police Chief Conner Daily and City Clerk Pam Kolacy. CHANGES TO THE AGENDA Mayor King suggested moving Item B under New Business (DM Disposal contract) to the first item under Unfinished Business. There were no objections. COMMENTS FROM THE PUBLIC There was no public comment. CONSENT AGENDA Approval of Bills, Claims and Warrants Vouchers 122834 through 122839 in the amount of $2,059.57 Vouchers 122827 through 122833 in the amount of $101,963.44 Voucher 122826 in the amount of $329.21 Electronic Fund Transfer in the amount of $12,018.06 Vouchers 122840 through 122898 in the amount of $138,607.50 Approval of Minutes: February 3, February 10 (Workshop), Feb. 18 Kanu Drive Sewer Lift Station Replacement Project Update Motion: Deborah Stinson moved to approve the consent agenda. Catharine Robinson seconded. City Council Business Meeting March 3, 2014 Vote: motion carried unanimously, 6-0 by voice vote. NEW BUSINESS UNFINISHED BUSINESS Resolution 14-006 Authorizing the City Manager to Sign an Amended Contract with DM Disposal Co., Inc. for Solid Waste Collection and Disposal Services Public Works Director Ken Clow presented the staff report, noting that the City is seeking an amendment to the existing contract with DM Disposal Company, Inc. Council previewed the contract changes at the February 18 business meeting. He added that some rates are not increasing in a linear manner because of adjustments to the schedule bringing current rates back into proportion and that no design has been chosen yet for recycling containers. There was no public comment. Motion: Catharine Robinson moved to approve Resolution 14-006 Authorizing the City Manager to Sign an Amended Contract with DM Disposal Co., Inc. for Solid Waste Collection and Disposal Services. Deborah Stinson seconded. Vote: motion carried unanimously, 6-0 by voice vote. Ordinance 3105 Adopting the City of Port Townsend Parks, Recreation and Open Space Functional Plan 2014 - 2020 and Establishing an Effective Date Planning Manager Judy Surber presented the staff report, noting that Council approved first reading of the ordinance on February 18. She stated that a revised version of the Plan, with changes to date directed by the Planning Commission and City Council is included. Revisions to the ordinance have also been made to better reflect public process and to make clear that this plan replaces the 1999 Plan. Ms. Surber stated that staffs responses to additional public comment have been provided to the Council. Comments were also received late in the day and staff will respond verbally to those this evening. She reviewed the staff responses to comments from Ron and Rosemary Sikes and Nancy Dorgan (March 2 and March 3, 2014) that were provided this evening. Comments received too late for written response were addressed by Community Services Director Rick Sepler and City Attorney John Watts. Nomenclature (designating Kah Tai as a "wildlife park"), providing the highest level of protection for Kah Tai, consistency analysis, and the Kah Tai "master plan" were discussed. A Comprehensive Plan Amendment is coming forward to provide a policy base that will protect Kah Tai. It was noted state City Council Business Meeting March 3, 2014 and federal grant provisions applying to Kah Tai give it a higher level of protection than City policy can. Regarding the 1999 Comprehensive Plan parks inventory, that inventory is useful historical context and future plans do not need to be consistent with that. Regarding language and definitions, those are not necessarily consistent among all functional plans and documents, but are meant to provide general and operative guidance to each particular document. Some history and minor clarifications suggested by Ron and Rosemary Sikes are not shown in the draft but will be included in the final document. Staff will also correct typographical and clerical errors that come up in the finalization. Public comment: Rosemary Sikes stated this is an excellent plan overall and suggested three minor edits (section 3.2.1 text should be consistent with Table 3.2, generic "street end" should be replaced with the name of the street, in legend of Figure 5.1 add "park" before "1/2 mile radius" next to purple indicator). Ron Sikes spoke in favor of adopting the plan. Margaret Lee expressed concerns about the glossary and the maps in relation to the city land use map. Julie Jaman, speaking for Friends of Kah Tai, expressed concerns as noted in communications from the group. Rick Jahnke stated that trying to adopt a perfect plan will just continue to delay the process. Remaining issues can be addressed in the next update. Jim Todd said this is a good plan although he has concerns about removing 4.5.1 Kah Tai language. He added that the delays to this plan adoption reflected the deep concerns of the community. Mr. Sepler responded to the comments from Ms. Lee and Ms. Jaman. He added that staffs recommendation is that the plan as presented is adequate, meets our needs, and offers appropriate guidance. He added that the forthcoming Comprehensive Plan process will give an opportunity to address parks issues more broadly. Mr. Timmons stated that since a Council cannot bind a future Council to a policy document, a covenant agreement such as the one affecting Kah Tai prevents the City from making a unilateral decision to eliminate protections. During Council discussion it was agreed that two paragraphs should be rewritten: second paragraph under Mountain View Swimming Pool" on page 15 should reflect more accurately the state of negotiations between the City and School District regarding the Mountain View lease; and "Sales and Use Tax" under "County Funding/Legislative Options" on page 54 will be City Council Business Meeting March 3, 2014 rewritten to better reflect the most recent state of the Prop 1 funding agreement. Mr. Sepler stated there are things here that history will change and most of these parts of the plan are trying to set context. Staff will try to make them as correct as possible for this moment. Staff explained again why 4.5.1 has been removed from the Plan. This will be clarified during the Comprehensive Plan update process and final agreed- upon language will be returned to the Parks Plan during the next update. All Councilors thanked staff and citizens involved for their work on the plan. Staff will review the record and make changes to the sections regarding Sales and Use Tax (page 54) and page 15 (Mountain View lease). Staff will also revise the document if typographical or grammatical errors are found and format in a way that works best for reproduction. Motion: Catharine Robinson moved to approve Ordinance 3105 Adopting the City of Port Townsend Parks, Recreation and Open Space Functional Plan 2014 - 2020 with revisions as noted during discussion tonight and Establishing an Effective Date. Michelle Sandoval seconded. Vote. motion carried unanimously, 6-0 by voice vote. Public Art Donation - Arts Commission Recommendation City Attorney John Watts presented the staff report regarding acceptance by the City of a bronze sculpture by artist Tony Angell which honors Eleanor Stopps and her efforts to preserve Protection Island as a National Wildlife Refuge. The Port Townsend Arts Commission asks $3,000 be budgeted to complete the purchase. The sculpture is being donated to the City by Jan Halliday and Robin Ornelas. Stan Rubin, chair of Arts Commission, and Jan Halliday discussed the art and the process. The artist charged half his normal cost and the piece has been purchased through donations, but the installation and attendant costs of $3,000 have been requested from the Arts Commission. Public comment: Debbie Jahnke, membership chair of the Admiralty Audubon Society, spoke in favor of the proposal. Motion: Michelle Sandoval moved to approve acceptance of the donation to the City of the Tony Angell sculpture Courting Guillemots honoring Eleanor Stopps' work to preserve Protection Island as a National Wildlife Refuge, and endorsing the $3,000 Arts Commission contribution for the completion of the project including cost of installation, and authorizing the City Manager to sign City Council Business Meeting March 3, 2014 necessary agreements with the donors and the Northwest Maritime Center related to the donation and its placement. Kris Nelson seconded. Vote: motion carried unanimously, 6-0 by voice vote. Mayor King adjourned the meeting at 8:10 p.m. for the purpose of a break. The meeting reconvened at 8:20 p.m. ORDINANCE 3091 PROVIDING FOR REGULATIONS CONCERNING SIDEWALKS AND ORDINANCE 3092 PROVIDING FOR REGULATIONS CONCERNING PARKS City Attorney John Watts gave the staff report, summarizing the changes to the material since Council voted to approve first reading on February 18. He clarified that the regulations as written apply only to City property, not all public property. Public comment: Jim Todd spoke about the public art buffer and suggested that there should be a buffer for all activity. Further discussion regarding the amount of space to be allowed per individual and an appropriate size for the public art buffer ensued. Motion: Michelle Sandoval moved to approve Action: (1) Move for adoption of Ordinance 3091 Providing for Regulations Concerning Sidewalks and (2) Move for adoption of Ordinance 3092 Providing for Regulations Concerning Parks with provision of a 20 foot buffer from public art required and a change to the amount of total space allowed per individual for free speech activities of 4 feet x 6 feet. Pamela Adams seconded. Vote: motion carried unanimously, 6-0 by voice vote. PRESIDING OFFICER'S REPORT Mayor King addressed the changes requested by the County relating to the Clean Water District. He has requested a representative to come to a future Council meeting to outline the changes. CITY MANAGER'S REPORT City Manager Timmons referenced the following: County's plans to spend down the City's portion of the Prop 1 funding and recommendation that the working group reconvene to review this issue; confirmation of a $300,000 Department of Ecology grant for boilers at Mountain View; Honeywell review of the Carnegie building and commitment to fund heat exchangers and lighting; Library move back to Carnegie is on track for May 1; Fort Worden Public Development Authority and Centrum potential grant award; staff training on succession planning presented by Washington Cities Insurance Authority; City Council Business Meeting March 3, 2014 upcoming Finance Director interviews; begin process for recruiting City Attorney; collaboration on maritime education initiative. SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING AND/OR STUDY SESSION COMMENTS FROM COUNCIL Requesting Proposals for Banking Services Action: Move to approve recommendation to request proposals from U.S. Bank and Kitsap Bank for banking services for the City of Port Townsend. Kris Nelson, Finance Committee Chair, reviewed the agenda bill information but added that per request by First Federal Bank, there has been agreement to request proposals from all three banks rather than the two originally chosen by the committee. Motion: Deborah Stinson moved to approve a recommendation to request proposals from U.S. Bank, Kitsap Bank, and First Federal for banking services for the City of Port Townsend. Pamela Adams seconded. Vote: motion carried unanimously, 6-0 by voice vote. ADJOURN There being no further business, the meeting was adjourned at 9:10 p.m. Attest: Pamela Kolacy, MMC U City Clerk City Council Business Meeting March 3, 2014