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HomeMy WebLinkAbout080174MINUTES OF HOARD ME, NTTNG PORT T% SEND .PUBLIC LIP ARY LLLrlst 11 1.974 Present: Mr. frank Kilham, Chairman Mrs. Leila Harms Mrs. Zelda Scheyer Mr. Ted Yearian Mrs. Madge Wallin, Administrator The regular meeting of the Board of Trustees was called to order at 4 o'clock by Chairman, frank Kilham. Minutes of Previous Meetings Mrs. Wallin read minutes of previous Board meetings: March 28, 1971 : Minutes were approved as corrected. June 27, 1974: ''mutes were approved as read„ is Motion was made by Mrs. Scheyer, seconded and carried that the Board secre ary be instructed to follow accepted "Roberts' Rules of Order" in transcription of Board minutes. Correspondence and Communications 1. Mrs. iallin read correspondence dated Jnly 12, 1971, from North Olympic Library System in relation to a proposed program of library service to recipients of law and justice programs. It was suggested she communicate further with Mrs. Kramer, North Olympic Library System with regard. to such program.. 2. Mrs. 1';allin distributed copies of the Goals and Objectives Statements of the North Olympic Library System. 3. Mars. lalll-n made reference to a sealed bid rc::ceived from Boland Construction Ca. for construction of the proposed ramp. )�. Mr. Kilham referred to a letter he had written to the County Commissioners, dated July 30, 1971, asking them to include funding in their 1975 Bludget to help defray non. - resident fees. Librarian's Report 1. Statistical.. Report: Total_ circulation for June, 2565; new borrowers' registration 79; books accessioned 3L. Receipts sent to city Treasurer ?I,t36.19. It was noted that the checkout ra"fe has increased since the addition of Library hours. 2. Printout of Library Budget received from City dated. July 2, 1M. Total funds remaining are ;,1,113.,2f`7,69- Motion was made by Mrs. Scheyer, Minutes of Fort To,ansend Library Board r2eeting August 1, 1974 Page Two seconded and carried that Mrs. Wallin be instructed to obtain quarterly Budget reports or computer "printouts" from the City for Board members,. 3. Mrs. Wallin reported on books given to the Sheriff for County Jail inmates and, on progress being made on the inventory. 4. Mrs. Hallin reported on a proposed "Hooks By Mail." program as described in a recap of the output of Library workshops. Copies were distributed to Board members and a map shown which was prepares] by Mr. Wallin and presented in January 1974 to the Joint Local Goveriment Committee of the House and Senate. Motion was made., seconded and carried that a representative of the Library attend a meeting of the State Library Association at 9:30 on August 23 to discuss results of a study for design of an optimum system for a mail order book delivery service in the state of Washington. Motion: It was moved by Mrs. Scheyer, seconded and carried that Mrs. Uallin report at the next Board meeting on specifics of setting up a pilot program in this area. �. Mrs. Wallin has contacted Mr. Craton regarding designating a representative from the Friends of.the Library to attend Board meetings. Such representative has been appointed and was present,. Financial Re ort and Approval of Emenditures MCurrent expenses were approved to be paid from the proper funds. Report of Standing Committees 1. There was nothing new to be reported on the film outreach program. Unfinished Business 1, Ramp: A bid has been received from Boland Constxniction. Co. Other contractors had withdrawn or declined to submit bids because they had not received specifications. Mrs„ Wallin is to explore with Mr. French, and, if necessary, private engineerinf.- firms, the cost for having such specifications written. The bid from Boland is to be returned unopened. 2. Extension of service to persons served b -"Neighbors in Need' at the Recreation Center: Mrs. allin was instructed to contact "Neighbors in Need" with regard to having a slide program shown to persons to whom they serve meals in the Recreation Center, 3. Flagpole: Mrs. Wallin will ascertain if the City will take the flagpole down so it can be painted. 4.' Copier: There are no funds budgeted for a copier for this year. Motion: It was moved by Mfrs. Scheyer, seconded and carried that Mrs. Wallin correspond with the company that provides a copy machine to the Stanwood Library to find out if they would make an offer to supply us with a coin operated machine on a similar basis. Directional Signs to Library: It was suggested that the r?ossibility of hav' directional signs to the Library la8ed at strat%ic spot to exypiored with C�aa be of rr e -and that tie hamber be gi en n w i rar� ours. V / f. i rIinutes of Port Townsend Library Board Meeting August 1., 1971 Page Three Me 6. Disposition of Books Given to Friends of the Library: Motion: It was moved by Mrs. Scheyer, seconded and carried that a decision as to what becomes of books given to the Friends of the Library which remain after their sale at the Fair be left with the Friends„ 7, Addendum 4-H to Policy Statement: Motion: It was moved by Mrs. Scheyer, seconded and carried that the following correctionsbe made to Addendum 4-h: (1) lst Paragraph: "Records of all material, withdrawn permanently from the shelves shall, be provided to the Library Board. These records shall include title, author, manner of disposition, and. then shall become a, permanent Library record." It was noted that the "shelf list cards" being currently kept would meet all these requirements. (2) Paragraph 4: The words, "State Bibliographic Center ", be changed to read "Pacific Northwest B- 1- bl.iographic Center". (3) The word 1+shall" be substituted wherever the words "may" or ► ►should►► appear. New Business: 'Warrants: It was decided that Mrs. Wallin shall continue to handle mailing of warrants whenever feasible. The meeting was adjourned at 6 o'clock. dl F_ 7 LJ M. W. Wallin Library Administrator