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MINUTES OF ME::TING OF THE
Board of Trustees of the Port Townsend Library
The Board of Trustees of the Port Townsend Library met in regular session at 4 :00
P.M., April 25, 1974 in the meeting room of the Library.
Present were Chairman Kilham, Mrs. Sheyer, Mrs. Harmes, Mrs. Einarsen,
Mr. Yearian and Librarian Mrs. Wallin
Leader Publisher Frank Garred and Mr. Wallin were present in the audience
Minutes from the previous meeting and the lib r;:rianvs statistical report were dispensed
with due the scheduled Author's reception which would follow the business meeting,
Correspondence regarding; the Jefferson County Commissioner's contribution of 01000.00
to the library was read.
Librarian Wallin stated that the check had been deposited with the City Treasurer and
would be placed in the Library general fund for furthe r disposition by resolution.
Mrs. Wallin reported on the recent visit of Mr. Jerry Ti:rmerman, President of Timmerman
and Co. and presented the cor:.panyts bid for shelving, a copy which Jks herewith attached.
Librarian Wallin expressed a desire to seek the Council's approval to acquire the
needed shelving with monies from the reserve fund together with the amount budgeted
for same in the 1974 budget. No action was taken
A discussion followed in relation to the proposed ramp to the rear of the library to
overcome the access by stairs only. Mrs. Harmer expressed concern regarding expenditure
of funds for shelving that might in anyway 3eapordize the building of the ramp. She
stated that she had heard about the possibility of such a ramp for the past 3 years.
Mrs. Wallin explained that the $3000 she had requested and obtained from the City
Council to build the ramp could not be used for any other purpose.
Mr. Kilham suggested that Clerk—Treasurer,, Monty McCoy be asked to come to the next
meeting of the Board, that he had discussed this reserve fund with him and would like
him to come before the rest of the board members to explain the procedure of the use of
this fund.
Mrs. 1'Jallin suggested that the city attorney perhaps could advise us of the procedure.
It was moved by Mrs. Scheyr, seconded by Mrs. Harmes to invite Monty Toy to the next
board meeting. Motion carried.
Copy machine purchase was again discussed — no definite action taken.
Under old business the flag pole was discussed.
Mrs. Wallin had previously recommended that the light standard in front of the stairs
be removed and used for a new flag pole in the area designed for same.
Mr. Yearian reported that he had abandoned the idea of acquiring the pole in the street but
could engage the help of volunteers to take down the present wooden pole, paint it,
and have it ready before the Rhododendron Festival.
Mr. Kilham, said that he would entertain a motion to do so. Mrs. Scheyer moved to accept
Mr. Yearian's offer, it was seconded by Mrs. Einarsen and motion passed.
Mrs, Harmes explained the method of recap of the survey sheets.
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Some discussion followed but no action taken on releasing the results.
Mr. Kilham inquired about the possibility of improving the heating in the meeting room
in anticipation of the room being used for other than a meeting room. He stated that
for an outlay of 2 Or 3 hundred dollars adequate heating could be accomplished.
Mrs. Wallin reported that Mr. Kleman had been here and readjusted the radiators.
Under new business the construction of the ramp was reported on by Mr. Kilham.
He had discussed the matter with Roger French, City Engineer who stated thzit he had no
intention of pursuing the project and referred him to Mr. Sahli who in turn told Mr.
Kilham that he was no longer in the construction business.
Mr. Kilahm reported that Mr. Sahli gave him the sketches previously made. Mr. Kilham
further stated that Mr. Sahli said that 50% increase would need to be added to the pre-
viously submitted bids.
Much discussion followed during which Mr. Kilham reported that he had discussed the
proposal with Mr. Boland, and that perhaps a special meeting should be scheduled to dis-
cuss the ramp in detail. Mrs. Scheyer moved that a meeting be scheduled, firs. Harmes
seconded the motion. The motion carried. The date was set for &:00 P. M. May 9th in
the library.
Mrs. Scheyer asked if it would be proper to ask some interested paties to attend such a
meeting. Further discussion followed and Mr. Kilham aaid that he would ask Mr. Boland
to attend.
• Mr. Kilham reported on a request that he had had to utilize school library books in a
summer reading program in the library, at the same time a similar request had been made
by Mrs. Hickenbottom to Librarian Wallin.
Mr. Kilham reported that the Grant street school library will be open this S=ier with
funding through the recreation center, and he was very supportive of this program.
Mrs. Wallin said that she would encourage the use of the school facility for such a
reading program.
Mr. Kilham reported that he had been asked by State Librarian Maryan Reynolds for input
to her position paper on the effect of the Trident Missile Program on this community.
Mr. Kilham stated that he had written his thoughts on the matter, had discussed it with
a number of people, it had been discussed in the Silverdale area, and he spoke of state-
ments made on the issue by concerned parties.
Mr. Kilham mentioned the forth - coming Library Futures planning meetings in Tacoma, MV23-
24 and suggested attendance.
He also invited participation at WLA convention in Yakima and emphasized the May4th
Trustee Day at the convention.
Mr. Kilham reported that the legislature had OK'd funding for libraries in the Governor's
supplemental budget.
Meeting adjourned.
Respectfully submitted
9
Madge Wallin, Librarian