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HomeMy WebLinkAbout022874February 28, 1974 The regular meeting of the Port Townsend Library Board was held at 4 pm, February 28, 1974. Present were Einarsen, Harms, Kilham, Scheyer, Yearian and Librarian Wallin. The secretary's minutes were read and approved as read. The secretary also read a communication from Mr. Kilham addressed to Mr. Wallin. A confusion seems to have arisen regarding Mrs. Scheyer's motion at the January meeting regarding the use of the tape recorder. After some discussion, Mrs. Scheyer made another motion stating that any tape recorder owned by the library for use by the library be operated for the convenience of the secretary and may leave the building only in her possession and for her convenience. The motion was seconded and passed. Mrs. Wallin reported that the city carries liability insurance which covers the library. It is all handled by the city for all of the departments of the city. Also, she had talked with the Xerox man and found that the machine which he had mentioned earlier didn't exactly fit what we wanted. She had asked him to come to the February meeting and explain to the board but had not heard from him. It is too large and probably too noisy for installation upstairs and would have to be installed downstairs where it would be inconvenient and seldom used. After hearing her full report on the machine's practicality, it was the consensus of the board's opinion that we should look further at other available models before giving up the idea of purchasing one. Mr. Kilham asked Mr. Yearian if he would investigate. Mrs. Scheyer made the motion and it was passed that we delete the last two sentences of the Policy statement, page 4, Section 4H leaving only the following: "Materials which are no longer useful in the light of stated objectives of the library will be systematically weeded from the collection according to accepted Is professional practices." She and Mrs. Eivarsen are in the process of writing an addendum to be attached, which will treat the subject of weeding in more specific terms. The survey should be completed by Saturday and hopefully we will have an evaluation report by the March meeting. In regard to the ramp, a letter has been presented to the City Council request- ing that specifications be drawn up by the City Engineer, Roger French. Mr. Camfield was going to request that the Council ask him to do so. Neither Mrs. Wallin or Mr. Kilham were able to attend the meeting, so the specifications may or may not be com- pleted. Mrs. Wallin will inquire again. While the vouchers were being signed, Mrs. Wallin gave the service report for January. She also reported that the Annual Report to the State Library has been completed. Statistics reflect the continuing upward trend in library use during the past years. Wanda Cotton reported to the board that the Friends of the Library had recently had a very successful monthly meeting. Mrs. Wallin reported on a meeting she recently attended in Renton where the subject of legislation was the topic for almost the entire meeting. In April work - shops will be held in Everett and Spokane dealing primarily with the subject of documents. She has been looking into the matter of sending books by mail to people unable to get to the library. a Minutes --- Port Townsend Library Board February 88, 1974 Page 2 Mr. Kilham announced that the Washington Library Trustee Association is giving its annual citation for the most outstanding trustee in the state. Mr. Yearian nominated Mr. Kilham to be our candidate, but Mr. Kilham turned down the nomination saying it would not be seemly for him to run since he is president of the group. Sharil Van Dyke, a Friend of the Library member, is qualified and has offered to write book reviews for the Leader. Mr. Kilham will ask her to contact Mrs. Wallin. Mrs. Scheyer made the motion and it was seconded and passed that memberships in the Washington State Library Association be obtained for all board members who do not already have one. Mr. Kilham will continue to act as temporary chairman in the absence of a permanent one. Thank you letters are to be written to all groups who have helped with the survey. MO;, Einarsen made the motion that if the secretary finds it helpful to use a tape recorder in writing up her minutes, that the board purchase some tapes for her. The motion was not voted upon since Mr. Kilham said that no motion was needed since Mrs. Wallin has the authority to purchase such items when needed and can buy one for the secretary to use. Mr. Kilham then adjourned the meeting. Port Townsend Public Library BOARD OF TRUSTEES Regular Meeting February 28, 1974 UPDATED AGENDA I. Minutes of Regular meeting,,January 31, 1974 IT. Financial reports for January, 1974 The City Fananc0ept. has not yet completed them. The delay is due to conversion to computer programming. III. Authorization of Payment of Bills and Payroll IV. Report and recommendations of the Librarian. A. Service report for the month of January, 1974 B. Annual report to the State Library The service report indicates a continuing upward trend in use of the library. OTHER 1. Request of the Board Chairman at the January 31st meeting that the librarian meet with Mrs. Scheyer and Mrs. Einarsen. 2:., Report on meeting of the Friends of the Library, Monday, Feb. 25th at 7 =30 P.M. • 3. Copy of list. of programs that volunteer friends might like to becorm involved with. 4. Report on attendance to meeting in Renton WCLC on Feb. 16th. V. Committee Reports VI. Communications 1. Four basic workshops in documents 2. BOOKS BY MAIL conference report from Dept, of Library Science, Indiana State University, Terre Haute, Indiana VII. UNFINISHED BUSINESS A. Discussion of 1974 funding by Jefferson County Commissioners B. Reports by attendee to WCLC (The written reports are not available for forwarding with this agenda. C. Letter written to City Council requesting that specifications be drawn up by Engineer French. Councilman Camfield requested that he do so. D. Annual election of Board Of"icers for the year 1974 as provided in the rules and regulations of the Board of Trustees. E. Survey being conducted VIII. NTi;'W BU31NE, SS Items which may arise ADJOURNMENT