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HomeMy WebLinkAbout112973The Port Townsend Library Hoard met on Thursday, Idovenber 29 with the following present: Einarsen, Warms, Kilhatl, Scheyer, Yearian and Librarian Wallin. The meeting was opened by Chairman Killian and the secretary's minutes were read. Mrs. �!allin called attention to the fact that the letter to the Leader editor, published after the last meeting, had a statement in regard to past weeding practices with which she disagreed,i.e. ��. . for a long; period of time in the past for reasons such as Lack of help and in some cases insufficient knowledge, adequate weeding of the collection has not occurred On checking, it was discovered that the reference to "insufficient knowledge" had been deleted fron the carbon copy filed in the secretary's book. Unfortunately, an original copy had been accidentally handed to the Treader reporter and thus was printed, a matter which had not been noticed by the Hoard menbers and which is deeply regretted. :•Irs. ?Wallin asked that this letter be included in the T;ovenber 1 ni.nutes, rather than only a copy being on file and the secretary was so instructed.. it is assumed that the Leader reporter, who was in attendance at the Novenber 29 meeting, trill adequately cover this subject in his published report of the Ilovenber 29 meeting • Thus, the l:oarcl's denial of the irmAplication that IArs. Wallin has insufficient knowledge for the taeeriing process should receive the desired publicity. In her monthly report, ' Irs. 1 -.'a.? lin read a corimunication from the ashin ton Library Association inviting, the trustees to become r_?enbers. ltiscussion follucied, and it was decided drat we would loos. into the ,) after more thoroughly before cominf, to any decision, rrobably at the ne;,t tteetin ;. TI1e oil for heatin ; ran out and ",1r. '+arper said t4at the Library b.a(.1 used already more oil than was used. the previous year. ,owever, �rs. !allin felt that this nust he a. mistake as she still t)as pore money left in her tudget for oil than a year ago and has been really trying, to conserve. eneri;y during the recent oil crisis. There is a pole right beside the lil >rary steps v7lnich causes difficult,, when parkin,,. car.,. Mrs. 'Wallin asl;edi Chat perhaps the Tjoard request that this bole '?e moved especially since there are to be 4 trees planted in front. Mrs. ';'allin rear.] a letter fr_or, Dorothy Cutler, director of Literary Development for the State Library stating that they could 1,,,e happy to r:i..ve assistance in weed-l.n- the boo!,, collection. There is tto cost involved. i'owever, before they undertake the wort:., they =.could lilro the opportunity to discus the procedure with the hoard and. the librarian. 1'he first step would l:,e to find a. date that would be nutuall;- ;satisfactory to their representative, the librarian and the board. 1t was decided that any Thursday in January after 3 o'clock.. w'ltich would be convenient to the :state Library representative, would be agreeable for us. !,.Irs. sug;p ested that since cje nocr have remaining over . 900 in budgeted funds which can, be used for the purchase of a copy ritachine, perhaps now is the tine to buy one. Sbe has beezi looking into what other libraries have found satisfactory. 31I comes regularly to service other machines in the area, so the problem of clpkeep should t>e no problem. with this make. AL type which takes pictures of a boob, is the re.cot.imencied '.rind. 31I has a very satisfactory ttodel_ which costs $1695. Uffiile this is more than we have in the fund, Mrs. 17allin is sure the renain.inc can be transferred from balances left from. such other items as film rentals, travel fund, etc., crhiich have not used their budgeted ariount this vear. ; tether a copy nachine should have first priority c,as questioned. It was explained that the one that used to be in the library was used frequently and there are many requests for this service. The Board had felt last spring that this was a needed piece of equipment, but decided to wait until the end of the year to see what funds were avail- able. The question of a guarantee was raised. Since we have till_ the 15th of January to use the rtone�T, rlrs. Wallin will find what is included in the 31I guarantee on this equipment, and if the guarantee appears to be satisfactory, we will buy it. y . Page 2 Port Townsend Library Board minutes -- ?Ioveriber 29 x1rs. Wallin then presented for the Poard's approval, samples of carpeting for the upstairs. A discussion followed as to the possibility of it being more practical to do some ouch needed painting before the carpet was laid, but Mr. Y ilham stated that from his experience as a professional painter, he could assure the Board that this would nta.ke little difference in a job such as the Library, where all the books would have to be carefully covered to guard then from paint splatters. Also the question was raised if books were not more important to buy than carpeting. Mr. Yilham explained that carpeting would cut doom considerably on the noise upstairs and was even more important for insulation from noise at doi•mstairs meetings. the money was budgeted in Building and Maintenance and the understanding last springy; was that, if anything was left over from the roofing project, we should use it for carpeting. Mrs. harms made the notion that we burr the carpeting, Mr. Yearian seconded it, and motion passed. The nen on the committee left the color choice to the woven. There was discussion as to how well the available upstairs space is being; used. It was suggested that a meeting; there when the library was not officially open might be profitable for discussion of various problens. Pars. Scheyer moved and it was seconded and passed that we have an infornal meeting upstairs for this purpose. A tentative time chosen for this meeting was the following;ldednesday at 5:30. The Library will be left open during; this meeting so that any other interested people can come in and share ideas with us. Discussion then followed as to which clay and which hours would be most advan -- 40 tageous for the Library to add to its present open hours. It was decided that Mrs. ?'Iallin would make a survey of the patrons asking for their ideas before any decision will be made. Mr. Killian. reported that there are several areas of the building that need repair work: the front entry, the downstairs door, the lavatory, the windows,etc. People have been contacted to wort: on these items, but as yet none have shown up. The lavatory has a special problem, since a city crew must come and shut off the water before work can be done. Mr. Yearian asked if the Library carries insurance to cover possible injuries to people working on repairs. The Library does not, and since we would probably he held liable, Mr. Killian asked Mr. Yearian to check with the Council about this. Mr. Killian reported that he had had a complaint from a blind man, who reported that the »erson who answered his phone inquiry was completely disinterested in his problem, giving; no suggestions as to where he could go for assistance, etc. Mrs. Wallin replied that this was a most regretable incident to have had happen and that while she couldn't imagine anyone on her staff being so inconsiderate, she would surely emphasize to them the need for tact and consideration in answering phone inquiries. The hour being late, Mr. I:.illian. moved that we adjourn.