HomeMy WebLinkAbout062287PORT TOWNSF,ND LIBRARY BOARD
MINUTES, REGULAR =3 TING
0 June 22, 198,7
Call to order 7:15 - Signed vouchers.
Minutes approved as corrected.
DAVE GLOVE, City Clerk, expanded on his letter concerning spending
practices as related to funding. Funds come to City at certain
time �
and there usually is a gap at the first of the year.
The Handling of reserve carryover funds was discussed.
The City Memorial Fund was described; items are kept on separate
track with no problem in identifying them. Contributions to the
Friends can be transferred, even in small sums; earn more int $rest
than at a bank.
Bev Lamb described the summer program. The Young Adult program is
going, with only moderate usage. The Lasercat installation will
be complete by mid -July.
May circulation was over 1000 more than a year ago.
The written agreement with Centrum on housing video equipment in
a Centrum room was rewritten by Centrum. Clauses holding Centrum
'harmless' were questioned by :Gave Grove, who recommend6dw, against
signing it.
The City-insurance policy is basically for fire; there is a separate
liability policy. Policy is 11000 deductible. It covers vandalism
but not theft. More importantly it is restricted to property that
. is on City property; so would not cover at Centrum.
Janet has looked into a separate policy for the Centrum arzangement.
Dave had some adverse comments on fine -print restrictions usual
in policies of that type.
Dave suLested using a room at City Hall, now a storeroom, but
easily cleaned, and probably quite suitable. Equipment there would
be under the City's coverage.
The Board agreed not to sign the Centrum agreement now, and to
investigate siting the project at City Hall.
Dave Grove talked about the City budget process, and aspects of
timing. There is a need for each city unit to keep its basic needs
and current information before the Council and the Mayor, in
addition to the formal meetings. The Library is competing with
the other departments,some of whom, especially Fire, are well
organized and present a stream of propaganda and pressure..
There was discussion of the situation next winter; most of the
Council will change, and therefore the Committees. Brent will
do the preliminary budget as usual, whether or not he runs for Mayor.
On Library Policies, Dave coMmented that some were independent of
other departments, but some were not, and this includes Personnel.
Someone, probably Dave, should review the formal Library
personnel policies.
UNFINISHED BTJSINFSS: Work on fund - raising to continue; a mailer,
address lists, speakers. There will be a regular work - afternoon,
Mondays 1 to 4 pm. for volunteers to do what comes next.
Dave suggested establishing a 'Gift Catalog'- needed items, perhaps
of value x,25 or more, for Ser'v'ice Clubs, individuals.
NEW BUSINESS: Agreed to set future Board meetings for the last
MONDAY of each month.
Adjourn 9:35 pm. L. P. Kaiser, Secretary