HomeMy WebLinkAbout112089PORT TOWNSEND PUBLIC LIBRARY
BOARD OF TRUSTEES
Regular Meeting
November 209 1989
Call to order 7 :35 pm. Present: Sidle, Mortenson, Steurer, Howard;
Bev Lamb.
Signed vouchers. Sue Sidle designated chair by absent chairman.
Librarians budget in good shape, travel down, electric bill higher.
Discussion of air leaks through frontage; can be calked.
Excess in Bldg. Maint. item will go into Building Fund.
Letter film County patron, on smell and headaches on Nov. 2. Discussion
of circulation system. Exhaust from buses in front not noticed,
and not picked up during testing.
Sue mentioned having notice in paper, 'Right to Know'. Gwen mentioned
overhead outside lights, not always on, a switching problem.
Outside library sign needs expediting.
Minutes — approved as mailed.
Unfinished business — Library Budget accepted without cuts for hearing
on Dec. 4th; Board should attend. Further lump -sum payments will
be needed. City Council will have retreat, to look at all departments.
City is considering eventual Bond issue.
Building; Committee — having frequent meetings. Contractor doing well;
some plumbing and elect, problems. Large metal box, Current Transformer,
should be inside, contractor located outside front; considered ugly
and out of place on historic building.
MOTION —MSP, Library Board considers relocation of box to front outside
without consideration of historic site, not consulting with Board
or Bldg. Committee, a mistake; requests that the box be relocated
to remedy this; approved inside location is suitable.
— Plaster fixup needed, let floot'3500 sq. ft., 2nd 5700 sq. ft.
Bldg. Committee recommends to proceed with 1st floor, reconsider
2nd floor.
-- Floor: in back room 1st. floor is uneven; OK where to be carpeted,
under vinyl will be filled to level.
— Change order: old windows to be put in children's room.
May apply stronger exterior covering.
-- Desirable to start maintenance fund, capital fund for carryover;
starting next year.
— Furniture list — prices, vs. need for shelves etc. High cost of
commercial grade, worth paying for minimum upkeep and long life.
Refinishing jobs not bid items.
— On FF&E list: item 16 make same as #3, need only 4 pieces; interchange.
Remove items 19 and 20, lobby upstairs, sofa and 2 chairs.
Item 57 — make alternate; possible use of marble from lavatories.
Item 75 — remove.
Accessories, items 201,202, mke alternates.
Items 17.22 not bid items; item 75, remove.
MOTION -- MSP, Building Committee authorized to go to bid with FF&E
furnishing libe as amended.
— As to ink Committee: Gwen recommends possible new members:
Ralph Williams, Pat Yearian, Mike or Kay Smallwood. Transmit to
Mayor and to Jean Camfield.
. Anne — architect for Pink House study selected; to complete by Jan. 1,
after 12 hours work on side. Anne read letter to Architect from Groves.
— I- of'z
Regular Meeting
November 20, 1989
— cont Id —
14D
Personnel: Bev reported that Barbara Kaiser called to Auest leave of
absence until library moves back to old building. 4
— December, increased hours; increase Carol Cahill hours to full time;
and other changes.
MOTION — MSP, to approve Barbara Kaiser's application for unpaid Leave
of Absence.
Pledge followup: Sue and Gwen have worked; some reported they had paid,
records will be checked.
MOTION!'— MSP, after discussion; Agenda and notice of meeting shall be
sent to representatives of Friends of the Library.
MOTION — MSP, after discussion; Library to close December 26, Tuesday,
for Christmas Holiday.
Next regular meeting to be on December 18.
Discussion of special meeting for Role Setting.
Bev mentioned need for consideration of projects, vs. budget.
Adjourn 9:50 pm.
N. P. Kaiser
Minuting Secretary
C�
_z_of?.