HomeMy WebLinkAbout072489PORT TOWNSEND PUBLIC LIBRARY
BOARD OF TRUSTEES
Regular Meeting
July 24, 1989
Call to order 7 :30 pm., signed vouchers.
MOTION: to approve minutes of dune 26 meeting JN1S P.
Library Director:
Budget: interlibrary loan costs discussed. Item for furnace oil:
disposal of existing oil, to supplier. Bldg maint. item includes
grounds and asbestos removal, this to be done before contract work..
On move: 70 to 100 helpers, went smoothly. Staff will acknowledge.
Should Board add? perhaps in Leader.
Moving book drop: have permission to install concrete bolts. Mike
suggests mvi*ing during 'demolition'; needs holes drilled in concrete.
Committees:
Budget — City wants prelim in Sept. Personnel is 7000, fixed. Not a
time for special items, except C &L increase. Move to new bldg
expected-to be end of first quarter of next year.Committee will
meet in August.
Policy: on 'ILL, needs policy for charge; to be discussed.
Budding: as to vault door, County seems not interested. Suggested to
add to silent auction at Fair? -- but needs advertising for bids.
Disposing of surplus material is agenda item.
On contracts low bidder checked OK; a ,,pproved by Council. City
Attorney advises thorough check then Board chair and Mayor sign.
Sequence: 1.Board has approved. 2. Bldg Committee meet with
Contractor, Little, Architect, soon as possible, 3. Board, etc.,
go over with Architect. 4. Board Chair and Mayor sign.
On alternates, City Council allowed $8000, on contingencies in
contract. Maximum committment of City $175,000. Will probably
involve 6 items.
As to interest on money deposited with City — will help, but
City probably will want to reduce its liability as much.
As to Circulation desk: may ask Contractor to hold item in Contract.
Lars knows local craftsman who can do for contract price. Drawings
show details of drawers etc. Also job for City, check.
Possible special fund raiser — but generally goes to City to
reduce their end. But Friends could do separately.
Bev emphasizes it needs to be as designed; important command post.
Board decided to ask Contractor to keep in contract until settled,
Disposal of Funding Sign at old Library — bring & store at temp. site.
Need new sign to put over large sign in front garden; should show
where money came from etc. Question of usual Contractor's sign,
find out about including Library info; Gwen will do.
Also larger sign for temporary site is needed;
MOTION: for Bev to get sign for temporary site. M5 P,
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BOARD OF TRUSTEES — Minutes
July 24, 1989
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0 Other Business:
Donations: suggest giving to Friends, not to Library.
Pink House: State says more detail, needed on parking desigg etc.,
task force to be formed, should have Library Board member.
MOTION: to communicate with Council, and recommend Anne Steurer as
Library Board member on Pink House Committee.M S p.
Gwen suggested visiting Mill office, to show Contract details, show
progress, etc.; major donor. Remember for groundbreaking and
other ceremonies. Wa it until Contract in final form.
Demolition: Mike suggestsfirst Saturday in August. As to storing,
possible in City barn up the street; or at Pink House.
Discussion of Board vs. Contractor responsibilities /desires:
Document now says only ramp removal. Drawi -jggs say 'carpeting by
others'. Radiators, plumbing: better to ask Contractor what he
expects Library to remove.
Letter from Margaret Lee, read. Sue recommends letter thanking, in
general, and saying Board will continue to work with City.
MOTION MSR to that effect.
Further discussion of Pink House; letter from Historical Society,
report by Mike Kenna on conversation with Les Tonkin about not
moving house.
MOTIONe- Mer Sue suggestion and discussion, to work toward large ad
in Leader, thanking Community for support, giving new houre,
info on Fair Booth. Sue will contact Friends officers on funding.
Anne reports working with Dave Gooding on non -- profit tax return.
Library Hours: a continuing concern, need for more regular hours, the
same every day.. Bev discussed period 8 to 9 pm, which has been
discussed as to dropping. Bev says that is a time for family and
student use.
Gwen suggested at temporary location closing at 8 pm., and
opening at 11 am. for that clientele. Bev suggested committee
to consider; change in September would be logical, or traditional.
Summary: public has expressed desire for reku.lar hours; desirable
to cover lunch hour, and be open Monday; possible use of trained
volunteers. Lars asked Personnel Committee to handle with Staff,
and report at August Board meeting.
Gwen suggested inviting President of Friendsf-or alternate, to come
to August Board meeting; to send Minutes and Agenda ,,wily, i r►vit�tiar►
Gwen suggested a Viewing of the Old Library; perhaps at ground— breaking?
Role— setting: decided to have separate meeting; before move to new bldg.
MOTION, MSP, to have special meeting in October for Role Setting.
Gwen said update is needed on outstanding pledges; Barbara has info.
Adjourn.
S. P. Kaiser
Minuting Secretary
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