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CJ
PORT TOWNSEND PUBLIC LIBRARY
BOARD OF 'TRUSTEES
Regular Meeting
June 26, 1989
Call to order :20 pm. Presents Watson, Sidle, Howard, Steurer, Mortenson;
Signed vouchers. Library Director Lamb; Julie McCulloch, City Council.
Discussed walk—through previous Friday for contractors.
Bill statement from Architect: contains $2250 item for work related to
corner lot, not clear what new work was actually done under this
,item. After discussion,
MOVED, SP to delay payment of whole amount billed; to ask for separate
statement of work on main contract, and on corner lot, with
items clarified.
MINUTES of previous meeting were approved.
Bev reported that the Library counted warm bodies using library in a
recent week: 954 in the week, averaging 170 per day. Useful to
compare with traffic in temporary location and later.
BUILDING COMMITTEE — discussion of volunteer work. P ssible use to
remove wood flooring in southwest half of basemen. Too large and
heavy a job, including removal of carpet and disposal of large
amount of debris. Conclusion: to leave job to contractor.
Addendum to Bid Document will contain changes and additions. Anne went
over current draft of addendum; items were approved or deleted.
Bid opening: some Board members will attend. 41 copies of plans were sent out.
Gwen reported the County is interested iih possible use of steel door of
vault, in Courthouse remodelling. Discussion indicatdd the door
can be disposed of, as of little value; desirable to agrp-e with
County for them to remove and take away the door.
On Amendment to Memo of Agreement with State Granting Agency; this
specifies that 59/6 of grant is to be withheld, to be paid on final
completion and approval of project.
MOTION, SP to sign Construction Grant Amendment No, 2.
CORNER LOT: FUTURE USE. Julie described gaps in communication between
City Council and Library Board /planners. Also with Historic
Preservation people. These may be summarized: (including discussion) —
1. Council: would like definite plan and design; more definite info
on parking need; costing; perhaps confused between Library needs,.
Preservation, low — income housing, etc.
2. Library: history of recognising need for corner lot for access,
not merely parking; but with all funding tied up in Library building
renewal. Uncertainty on 'City' intentions for lot and house — —
Library 'owns' library lot, City 'owns' corner lot; therefore not
possible to make definite design. Library Board has not been part
of planning process for public hearing.
Library Board has to develop new funds for corner lot design;
wishes to use for outdoor space for children's activities, fairs, etc.
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LIBRARY BOARD OF TRUSTEES
MEETING June 26, 1989
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3. Preservation: leave as is? — fix up in place? — Cf. building inspection
reports (basically poor condition) w move ? -- some testimony says this
cannot be done, others that any building can be moved.
4. Low — income housings continued use of corner (Pink) house for this has
been advocated by a relatively small group who are quite vocal.
The 'City' attitude on this has not been clarified. Condition of the
house is a major factor.
Gwen outlined recommended presentations to Council at July meeting, at
which decision on fixture of corner lot is to be made. Several Board
members and others will make statements. Emphasis is desirable on
long history of planning for Library renovation.
Library Director Bev Lamb is designated as contact with Council and others,
for questions etc.
Lars described meeting of City and County Library persons; Lars, Sue, and
Bev attended. No advance planning„ future contacts desirable, joint
meeting is August suggested.
BUDGET: generally in line with estimates, including allowances for new
project; this is commendable in view of many uncertainties.
Discussion of need for accurate up —to —date 'fix' on fund status
including recent interest and pledging. Bev described complexities,
will do as possible.
Anne described Janel Carlson's concept of encouraging those making
regular payments on pledge amounts, to extend such payments beyond
the original pledge total; Board will discuss at next meeting.
TEMPORARY QUARTERS; Castle Hill lease is secure and signed. Some
aspects such as safety will be handled.
Suggested that large progress signboard on the front lawn be revised
to announce move to Castle Hill., in large letters.
Bev said planning for move is in good shape; carpeting is needed.
Mike said he has spme rolled up, from his remodelling, that may
be useful.
Library will be closed from July2 to 13, reopening at Castle Hill.
Adjourn 10:10 pm.
E. P. Kaiser
Minuting Secretary
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