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PORT TOWNSEND LIBRARY BOARD RETREAT
JANUARY 21, 1989
Afternoon session:
I. BUILDIN8 PROJECT
The building committee has recommended we continue
development on the smaller of the two design options
presented by the architects on January 18. This design is
still slightly larger than the plans developed in the
feasibility study. If bids come in low we would have the
option of adding the additional space.
It was moved and seconded that the Board accept the building
committee recommendation. PASSED
Funding status:
There was some discussion about finances and priorities. It
was agreed we must build with the budget we have and protect
contingency funds as much as possible. There was general
agreement that we want the most permanent structure
possible, with furniture and equipment being second
priority, and the amenities & historical preservation
considerations third'
In name tile estimations, Gael has included some funds
necessary for installation of the tiles.
The Carnegie Club plaque was discussed & put on hold until
later in the project. It will be an additional expense for
which funds will need to be found.
2. ELECTION OF OFFICERS/COMMITTEE ASSIGNMENTS
Pete Kaiser resigned from the board.
Lars Watson was elected Chair for 1989.
Committee assignments:
(Note: Library staff met on Jan. 24 & chose committees, I
have listed them here, too.)
Building committee
Gwen Howard, ch.
New board member
Barbara Kaiser staff
Beverly Lamb staff
Budget committee
Sue Sidle, oh.
L J
Anne Steurer
Beverly Lamb staff
Personnel
New member,
Sue Sidle
Carol Baird
Beth DeJarn
Carol Baker
ch
staff
stte staff
staff
Pol icy
Anne Steurer ch
Gwen Howard
Carol Baird
Carol Baker
Publicity (ad hoc)
Gwen Howard
Barbara Kaiser staff
Beverly Lamb staff
Moving (ad hoc)
Anne Steurer
Beth DeJarnette staff
Barbara Kaiser staff
Site (ad hoc)
Anne Steurer
Beth DeJarnette staff
The board discussed hiring a secretary to take minutes or
Possible finding a volunteer to do so. Until this happens
they will rotate the position among themselves. '
PERSONNEL
The process for the Director's evaluation was discussed and
completed. The board will meet on Monday January 30th 7:15
at Pete Kaiser's house to prepare evaluation report.
FUNDING
It was decided we need to meet with the finance committee of
the city council to provide them with an update on project
costs and discuss options and funding commitments Lars
'
will arrange the meeting 8wen & Bev will ^
Bev will provide update " n current funds, accompany himhim,. pledges, etc.
Meeting adjourned at 2:30.