HomeMy WebLinkAbout043090PORT TOlaNSE1`7D PUBLIC LIBRARY
BOARD OF TRUSTEES
Regular Meeting
April 30, 1990
Call to order 7:20 pm. Present: Watson, Sidle, Howard, Mortenson;
Director Bev Shelton; City Clerk Dave Grove; Dahti Blanchard;
Jean Dunbar, Friends of the Library.
Bev: Lease of temporary bldg. ends June 14. If possible Library should
move out by then, otherwise charge of $300/week. Need to dispose of
surplus items such as shelving, by sale, gift to gev't unit, or
haul —away. Grove said sale date should be passed by BAVard and City
Council. Museum persons should look at shelving. Grove said if
necessary City would move stuff to Fairgrounds, to clear bldg. by 6 -14.
MOTION, NSA, to add to minutes of 3 -26 "The Board accepted the Committee
recommendation that the current policy on interlibrary loans be
continued without change."
Budgets: regular Library budget is on target. Building budget was
gone over in detail; Bev explained the current status. Does not
include roof work, which is looming in importance.
Air quality in temporary bldg; cleaning work has been done, and the
landlord has paid the bill. One staff member has reduced work hours.
On plans for Street Fair, banners, etc, made by Peter Gritt et al;
Board members asked for modification and removal of 'pink' theme.
Dahti Blanchard spoke about situation, reasons for complaints about
Board decisions; and her desire that the matter, and letters related
to it, not go into public print. Sue explained her contacts with
Gritt; the 'pink' theme was not correlated with any Board members.
The matter was summarized as result of imperfect communication,
and misunderstanding. After discussion with Blanchard, Jean Dunbar,
and the Board, it was concluded that the matter was unfortunate,
but it was hoped was now finished.
As to City Council representative attending Library Board meetings:
Lars will contact Sheila Westerman, Council chair, about appointing one.
Dave Grove commented that for the Library Dedication ceremony, funds
for edible refreshments can legally be spent from Library budget.
Dave commented on Board request to Council for cushion fund so
that first —of —year borrowing need not carry interest charge; not
done but in effect has happened, because Council contingency funds
have increased, and Iibrary can ask to use some if needed.
Dave commented that the ISbrary roof upgrading is important to
many people, and should be done, with help from City funds if needed.
Dave described new City position of custodian — handyman, has been filled
by excellent person, now working full- -time. He suggested that the
new Library will need work of this type, for better maintenance than
was done in old bldg. After new bldg. is occupied, Bev plans to
advertise for part —time cleaning person. Dave commented that by that
time the City custodian may be able to work part —time at the library
on maintenence — repair. The Library cleaner could report to Ken,
the City man; Bev would maintain touch with Ken. This idea was
welcomed, and led to motion: — — — ,
• MOTION, NSA, to agree with concept of using City Custodian as main
Custodian for Library, subject to discussion between Dave and Bev.
PORT'TOWNSEND LIBRARY BOARD
April 30, 1990
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New Buildings Mike mentioned listing needed corrective work. Committee
• will mee�'there next day.
Gwen favors having meeting with Architect for comments and advice
on job, before final inspection.
Tiles are ready to lay, need worker to lay grout and finish,—
Landscaping; Bev is talking with John Bazar; although Barr has
suggested working at reduced labor cost, the available present fluids
are very limiting on materials.
Discussion of need for a Grand Plan, — exclusive of the Pink House
area. There may be need for significant earth moving, for example
in the rear. City money is allocated for tree planting, but,locationp
depend on overall planning.
Lars commented on need for priorities on new roof, landscaping,
cork board in children's room, etc.
Next Board meeting: decided to have special meeting on May 14 for
contract decisions; meeting to be in the new l.ibrary.Regular meeting moved
Outside water outlets: brief discussion, tied to Grand Plan for to June
landscaping.
Move: signup sheets are available.
GRAND OPENING: Sue, Jean, and Beth axe working on plans. At the
Dedication the original opening ceremony will be reenacted. Functions
will proceed from 11 am to 5 pm.
On Friday previous the reception for Carnegie Club members will be
40 hosted by Friends of the Lbragy.
Adjourn 9 :45 pm.
E. P. Kaiser, M.inuting Secretary
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