HomeMy WebLinkAbout032690PORT TOWNSEND PUBLIC LIBRARY
BOARD OF TRUSTEES
Regular Meeting
March 26, 1990
. Call to order 7 :30 pm. Present: Watson, Howard, Mortenson, Steurer;
Library Director Lamb; all staff; public Bobr,414).4nd Bob DeWeese.
Signed vouchers; approved minutes of previous meeting, noting needed
addition, which is made at present session.
Director's report: progress of funding /expenses. Details of Federal
funding. Interest accumulated; assessed on internal borrowing.
Nearing end of spending of donation -- funding.
Survey by Staff of 'fill rates', filled /unfilled requests;
compared to other libraries, title and author /subject fill rates
axe low; this is negative correlation with higher than average
circ. per capita and turnover rate. May be considered to be result
of higher than average activity. There are ways to increase fill rates.
Surrey will be repeated.
Budget is near normal for time of year.
Building Committee:
Painting in progress (volunteer); fireplaces were cleaned.
As to circ. desk & upstairs furniture construction and color:
Bev has draft (from Architect) of letter, Board to Contractor to
Cabinetmaker, requesting upgrading of job, as alternate to rejecting.
Will be discussed at next Contractor's meeting.
Recommendkd to add specific paragraph, to upgrade or redo drawers,
and upgrade general workmanship.
Ceiling — discussion of roof insulation, and leaks. Survey being done.
As to reused windows in workroomm, these need refinishing.
Mike discussed security for next few months; asked for patrols to
include library area, night and weekends Y►�eA;ng
Policy: on interlibrary loans, 2 public members^kpp�ce in favor of
increasing limit beyond current 3 active requests /Loans.
Policy Comm. Chair, Anne, stated the Committee recently met and
reviewed the policy; concluded not to change policy; left open
possible special arrangements for professionals etc., after
further review.
Committee has had generally satisfied comments from users. Budget
allocation has increased. Staff limitations vs. other needs.
Carol. Cahill reviewed other libraxies, several also 3, othL-rs
no policy but repests tend to be spread out. Comparison with
Jeffco Library — different funding setup.
Discussion of unlimited ILL: staffing etc. Important to balance
against other needs; for PT first priority is to open more
hours. Second appearsj.now/ to be roof repair or replacement,
not in present contract. Also PT emphasises Children's
programs more than County Library.
Suggested extra charges, discussed at several previous Board
meetings. Bev commented that opened 'a can of worms'.
Discussion of possible merging with County Library, pro —con,
also previously discussed.
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PORT TOWNSEND LIBRARY BOARD
Regular meeting
Maxch 26, 1990
— 2 —
Policy: on Meeting Room use, Anne. To be handled further by Committee;
Currently, requests for regularly scheduled meetings, which would
not fit with time —limit on advance reservation. Anne quoted ddtails
of County library policy statement, generally good. Is contract
sign—up desirable? Liability insurance?
Board will devote a special meeting to subject, after Committee work.
Personnel:
Board will meet. in camera to prepare Director Evaluation.
Air Quality:
Consultant recommends high pressure vacuuming, but not available.
Alternate, short term, to fdilutel contaminant. Consultant says,
and Board agrees, it is a Building problem, not a Book — Library
problem.
Staff detailed experiences; eye irritation, nose — throat imitation,
flu systoms. Bev said basically needs either devise solution
(for next 3 months) and take to owner for action; OR reduce
staff as affectfid, and hours. Question of notifying public of
exposure, including children as important problem.
After discussion, -- —
MOTION„ MSA: To have presently occupied building cleaned, as detailed
in Schedule furnished 3 -21 -90 by Als Janitor Service & Supply.
Then to send bill to owner requesting payment. Give notice that
rent due April 15 will be redid or withheld until situation
Mis resolved. -— — — — — — — — — — — `
Earth Day: Contractor will allow use of building as requested. Noted
by Board member that new carpeting will be foutgassing' perhaps
public should be on notice, by notices on the premises; not in
Leader.
MOTION, MSA: Use of upstairs meeting room at old library is allowed,
between 9 am and 6 pm, April 22, by Earth Day Coordinating Committee
and their function.
MOTION,_ MSA: Wash. historical Preservation Ap soc. approved to meet
in new building (place to be arranged) on May 5.
Adjourn 9 :50 pm.
E. P. Kaiser; Minuting Secretary