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PORT TOWNSEND
BOARD OF
Monthly
December
Call to order 7:20.
PUBLIC LIBRARY
TRUSTEES
Meeting
16, 1991
Bills -- the Aegis Pest Control bill will be paid from the library budget
and submitted with other bills at the end of December. Anne will
put together a group of Board members to review bills prior to
the 1/6/92 deadline.
Minutes of the extended November meeting were approved.
Librarian's Report -- Cheryl reported on the meeting she had with Judy
Gunter, Jeff Co. Library, Carolyn Mueller, Chimacum School Library,
Mary Ridgebourg, Quilcene H. S. Librarian and Sue Taylor, P. T.
High School Library (Sharon Jordan was unable to attend), regarding
cooperative automation. A second meeting is planned for this group
on January 17, 1992. Mike Smith, a representative from DYNIX
will attend and the group will prepare the agenda for a meeting of
school and library board members.
Friends of the Library Report --- Last Board meeting held 11/25/91.
No meeting will be held in December. The newsletter was prepared and
distributed the first week in December. It acknowledged the
books purchased for volunteer service by the Friends.
Adventured in Learning -- Classes are being organized for the Spring
semester. Registration will be changed to try and cut down on people
hours required.
The Tile Project is under way. John Floyd will be organizing add
handling donations while Bev Shelton is away.
The next Friends Board meeting will be held in January.
Nominating Committee will be Gerrie Borino, Jean and the Friends
Board.
Old Business
Staff Report by David Gee -- David maintains the library for us by:
sweeping all entrances for a distance of 6 feet;
cleaning restrooms;
vacuuming stairs and rug areas;
wet mopping and waxing floors when necessary;
dusting and washing down walls;
washing windows and screens on the insides;
changing light bulbs;
checking for anything unusual going on in or around the building;
emptying waste baskets, etc.
David's concerns about the welfare of the building and staff:
need an answering machine;
should have a cellular phone, or a telephone on the second floor;
need an awning over the back door;
. need a chair storage rack for the Carnegie Room chairs;
need more storage space for custodial supplies.
David believes that a fee should be charged for the use of the Carnegie
Room.
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Approval of 1992 Library Budget -- Anne Steurer moved the budget be
approved as it was recommended by the budget committee, with the
distribution of the $3,000 shortfall to be decided during the course
of the year with the stipulation that it would not come from the
books or personnel lines. Seconded by �, Budget approved.
Ml. l l4 qa� s a"
January Retreat Agenda -- Prepared by Gwen, Mike and Cheryl, Approved
by the Board. A packet of Retreat information will be prepared
by Cheryl and distributed to all Board and staff members.
New Business
The Draft Display Policy was tabled until Sue Sidle, Chair of the Public
Relations Committee, could be present to discuss the recommended
policy.
Break Room Project -- It was moved by Mike Mortenson and seconded by
Anne Steurer to spend the dollar amount suggested by Michael
Hamilton's plan for cabinetry in the staff room. Cheryl will also
investigate Noah's Ark for ready -made cabinets and call other
cabinet makers recommended by the Board.
Committee Reports
Building -- Ralph Baum's son Carl will come to the library between
9:30 and 10:00 on Tues., 12/17 to review the H $ V system
including the duct work. Anyone interested in hearing what he
to say is welcome to join the meeting.
The Building Committee developed a list of maintenance work to
city -wide for cost effectiveness. David Grove will attend the
next meeting, 1/24/92 to discuss these issues.
Art Mikelson of Puget Power will bring intruments to the library
which will be used to measure the temperature in various parts
of the library.
Community Relations -- Draft Display has been tabled until the
1/27/92 meeting.
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Personnel Committee -- No report. Cheryl is still trying to organize
a meeting with David Grove.
Ad Hoc -- the Committee to study the Carnegie Room policy will meet
on Tues., 1/7/92 at 9:30. Public is welcome.
Adjourned to Executive Session to be held Friday, 1/20/91,
9:30 A.M. at Mike Mortenson's home.
Prepared by C. Silverblatt