HomeMy WebLinkAbout092391PORT TOWNSEND LIBRARY
BOARD OF TRUSTEES
Regular Meeting
September 23, 1991
Call to order 7 :15 pm. Present: Howard, Mortenson, Sidle, Watson, Steurer;
Jean Dunbar, President of Friends; Director Silverblatt,
Visiting Librarian Kay Hoar; page Lynn Reed.
Minutes were approved, with addYtion of names of those attending.
Librarian: Update Budget 1991, discussion. Questions on bldg. maintenance,
will be checked by Badget.Committee.
Circulation, changed format, simplified. Yearly comparison distorted
by move foom tmmporary site.
Letter from patron on new book, called pornographic; will be sent
explanation of purchasing, and copy of Board policy.
Meeting with High School staff: use of'assignmest alert' to reduce
difficulty getting assigned books; and other cooperations.
Cheryl needs and is getting business cards. Discussion of value of
a general card for Staff, with write —in name.
MOTION -- MA, for Cheryl's cards to be paid under 'Office Supplies'.
Friends: Jean reported Newsletter just printed; mailing list being
updated. Three memorial contributions this month, following ads
in Leader.
Volunteers are being honored with book donations to Library.
Fall Meeting will be Reception at Library on Oct. 169 2 :30 pm.,
for new Director and Visiting Librarian.
Pink House: Acme reported the Committee is putting together ad asking
for proposals to rebuild and use house, within stated stipulations.
Those interested will have tour of bldg. in October.
Video Policy: no progress, hard to get together with School staff person.
Discussion of siting equipment, now at High School.Camera was
broken while at Library last summer; not reparable. City insurance not.
a help, $1000 minimu*, and restrictions on coverage.
Desirable to know how camera was broken, for future care procedures,
Camera should be replaced, has not been priced. Editing equipment
is usable by others who have cameras.
A new Video Policy should cover use, siting, liability.
Board terms — uncertainty about Mike's term. His finishing of anther's
part term counts as full term; his second term (and final) will
end in 1995. Terms are for 5 years.
Staff reports: Lynn described her work as Page, running a flexible
schedule of usually 8 hours per week. Experience of pages may
benefit in moving up into Librarian classification.
Cheryl said she is interviewing to hire a 3rd page. Discussion
of handling pf page jobs, for benefit of Library and as work
experience for the person.
Cheryl introduced K*yHoar, Exchange Librarian from England.
Kay mentioned prevalence of computetized book handling there. Kay
will be here until end of November.
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September 23, 1991
Cheryl asked about early closing on holiday eves, has looked into
City rules. Lars mentioned the possibility also of early closing
during extremely bad weather. After discussion:
MOON, MSA, to close at 5pm. before Thanksgiving and New Year's Day,
and at 3 pm. before Christmas.
Cheryl announced a cooperative Hallowe'en parade sponsored by Library,
down Lawrence St. to the Rec Center, then story telliYg, apple
bobbing, etc. Will be advertised.
On new Monday opening hourst Board should decide whether to continue;
discussion with Cheryl and her sense of Staff feelings. Cheryl
said adult patrons filled in quickly, to volume similar to other
days. Children's usage rose gradually from a lower level.
The Monday hours stretch existingc3staff, and there is some
strain in filling Monday slots.
The Board extended discussion to the addition of another 4 hours,
to make Monday a full day. The added cost - estimated about $5300
is not included in the 1992 budget proposal given to the City.
Cheryl would recommend a job- share'addittan to Staff; that
could handle the extra hours and also relieve some strain from the
Monday day sbhedule.
Both Staff and Board would like to see open hours on Sunday
as well. This would be a different and larger staffing problem.
It.was mentioned that one Library operates on Sunday entirely
with Volunteers.
MOTION MA - to continue Monday opening, with present hours.
Budget for 1992 has been given to Grove. Discussion; Cheryl especially
• wants to keep pace with other departments in including Capital
Improvements funding, particularly for Library automation. She
will meet with Mayor about that matter.
Building: Location of addltional name -tiles is uncertain; the front
sidewalk has uneven edges, and border with tiles would be hazardous
for pedestrians. The narrow strip between sidewalk and wall may be useful.
Problem is referrdd to Building Committee.
The duct work is waiting on ehoiae of contractor.
Upstaiis,'main doo* needs tightening, difficult. Contractor
recommends copper weatherstripping, better bottom flap; costly
because of marry copper nails, labor intensive. Estimate $200.
After discussion, approved to do.
Upper parking space needs cover, preferably paving; need to
keep after City to do.
Carpenter ants; discussion of one -time treatment vs. monthly;
decided to do once, then keep checking. Should be done while
weather is warm.
Community Relations - Sue recapped the recent open house and introduction
of Cheryl, and plaque dedication.
Personnel - no report; Tars mentioned that compilations indicate that
this Library's salary scale is now generally comparable to other
similar libraries.
SAdjourn 10 pm.
E. P. Kaiser
Minuting Secretary