HomeMy WebLinkAbout082691PORT TOWNSEND PUBLIC LIBRARY
BOARD OF TRUSTEES
Regular Meeting
• August 20, 1991
Call to order 7:25 pm. }inutes approved.
Director's report: Current budget sheet. Described incorporation of
monthly data from City.
Circulation in July, up 206 in year. Non—book circular. &n probably
about 4% of total numbers.
Techno Fair: Cheryl and Carol Baker will attend, Oct. 4, Carol. Cahill
will join a roundtable, as guest of Wash State Library.
Staff-meetings; inventory to be done in November. This coincides with
cancellation of the McNaughton Plan rentals. Cheryl decides there
are better procedures, now that there is increased room for
permanent oollection.s.
Will move assessment of Technical Services into 1992.
Isobel Manley will resign end of year. Former Staffer Barb Kaiser
will be notified of opening, including hours of job.
Cheryl mentioned being guest of Kiwanis, Chamber, others, and
news articles, favorable for her and library.
Friends of Library, Jean — IRS has notified, no penalxty for 1989.
Jean outlined Friends bank balances.
Cheryl will lint Library needs.
Jean discussed letter from Housing Finance Commissidn about
financiAL1 help for non—profit institutions.
Je=7 Boarino has said will do Book Sale next year, and other projects.
Sale this year was success.
• Sue mentioned possible activities this fall, perhaps another large
'garage' sale later or next spring.
PUBLIC — David Czoberik — talked on regular funding, attitudes of City, etc.
Ways of impressing City Council, nedd for citizen input. Sue mentioned
possible hotel motel tax, etc.
Video Equipment Policys Camera was broken — at Library, not School. Need for
written agreement with School on liability. Insurance pay on broken
camera will be checked with Grove. Cheryl will do agreement with school.
Checkouts discussed, decided not needed.
NEW: Discussion of Board terms etc. Need Reference Book with terms, policies.
Budget Committees Sue d.isuesed draft of 1992 budget, Normal step increases,
Soc.See., etc. City has 2 steps and colas; Library has 15 steps.
Lars not at this meeting; needed for details. Decided to look again
at salary schedules, at Retreat.
Cheryl talked on benefit of binding old books — most not replaceable;
can fit in about 50 re bindings per Igear.
Building Maintenance: elevator contract, discussion of amount of increase
t�wer ricity: 1991. news items, Friends newsletter, President's message.
MOTION -- to accept budget — 1992 — as presented. MA.
LJ
LIB RAH T BOARD OF TRUSTEES
August 29, 1991
Community Relations: Sue said signs are ordered; plaques for rooms are
in hand# need wood mountings. Open House on Sept. 15 to dedicate
plaques, and formally introduce Library Director.
Motion to allow no political material about specific candidates on billboards.MSA.
Discussion on interim policy for issues, for Displays. Deferred until
Lars and Anne are at meeting; also staff.
On Report from Library Board to City Council: Mike recommended mailing
in envelope to each Council member, for better impact. And
dis ^ribution to Bibrary Board members.
Buildings Mike described work on attic insulation; plastic covers on
upstairs windows, these jobs done. On duct work to quiet fan noise,
Mike can ask for bids, each bidder will describe plans for handling,
and then choice can be made.
MOTION — to proceed to get design bids from 3 local heating companies, MA,
MOTION — after discussion; Public comment is welcomed. Because of limited
time for Board meetings, each Public speaker will be informed of
time limit of 5 minutes, per person. MSA.
Adjourned.
E. P. Kaiser
Minuting Secretary