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PORT TOWNSEND PUBLIC LIBRARY
BOARD OF TRUSTEES
Regular Meeting
July 22, 1991
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Present: Gwen, Mike, Anne, Lars; Director Cheryl; Staff: Carol, Beth;
Friends: Jean. Dunbar.
Call to Order: 7 :20 pm. Minutes: approved. Copies to be put in boxes
at Library.
Introduction of new Library Director.
Interim Library report ---- Carol:
Gwen - question - details of City handling of funds.
Circulation - June 7573, higher than last June.
Beth - Children's programs in full swing.
Friends: financial report. Another IRS letter on penalties for reporting.
Board suggests waiting for Goodings' return to decide action.
Gwen delivered thanks --note for support of children's programs.
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OLD BUSINESS
Report to City Council nearly complete. Lars remarked on danger of detailed
report of Friends' funding; City will expect same every year.
This year, considerable part is one -time, from bldg fund pledges.
(Justion of including e.g. Arts Commissi)Ron donations,
Cheryl suggests generalizing, to avoid 'yearly' idea; mentinn
special fend raising. Perhaps separate Friends report, attached.
Lars - have not reported on overall Library renovation. Commented that
records still not complete. Agreed to be done; emphasize local
labor and contributions.
Beth - Youth Goals and Objectives, Started last October, just completed.
Report ha,p been circulated, states need for annual meeting to
plan forward,
Discussion of handling Beth's report; approval not needed. Cheryl
notes lack of firm dates; can be long term goals.
Board -- to accept report, look for firm dates and other projects
in future reports.
On Goal. Planning: discussion of 'prioritizing', and possible imbalance;
preferable to be working on each segment of library work.
On Beth's Leave of Absence: Gwen has discussed with City Clerk and
Attorney; answer: it is possible, should be discussed with Council
Finance Comm.
Staff'listed questions - referred to Cheryl to be handled at Aug, meeting.
Personnel Committee: Beth's alternate will work as Asst. Libr. II, for
35 hours /week. Details given by Lars.
Mme_ MSA, by Lars, to approve Beth's leave.
MOTION NSA, to pay &4ternate.$10.12 per hour.
Capital Improvement plan - discussed, continued.
Video Equipment P&I icy -- Beth. Needs look at overall equipment policy,
needs someone to head Committee.
Cheryl suggests Staff should study, then form Committee to
suggest short-term action; then longer plan..
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NEW BUSINESS
Resource Sharing — Carol gage details of ILL, photocopies, fax; and
also lending ILL.
Also medical networks, with hospital and individuals.
Draft Budget 1992: Anne says rough draft reviewed; next draft
ready mid— August.
Building: Mike said Puget 1,�rer grant was progressing, to cover insulation,
storm windows, lights in first floor room. Total estimate $4300,
Puget- grant 3300; net cost $1000.
MOTION MSA, to proceed with job and Paget Power grant.
Building Committee report: Carpenter ants found; many other jobs.
On remedial duct work, Gwen remarked that the architect promised
plans, should check.
Beth reported the room name — plates are here, can be installed and
then dedicated.
Lars stated that the Board whould have a meeting with Cheryl, to
discuss the job, set up evaluation times, etc.
Board will have Executive Session August 5.
Adjourn 9 :40 pm.
E. P. Kaiser
Minating Secretary
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