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PORT T014NSEND PUBLIC LIBRARY
BOARD OF TRUSTEES
Regular Meeting
May 28, 1991
• Present: Gwen, Anne, Mike, Lars; Director Shelton; Friends Jean.
Call to order 7 :20 pm. Minutes of previous meeting approved by MOTION MSA.
Library Director: Circulation up 90 over last year; influenced by more
book added and being ordered. Monthly concerts have been well attended.
Facilitation workshop was attended by Gwen and Marnie, worthwhile.
Discussion of small - reflector floor lamps at piano; not strong
enough for other uses. Alarm is installed on front (second -- floor)
door.
Bev -- jobs she will do before leaving -- transition notebook;
staff job review; update on policies; listing of book orders.
Discussion of voucher for 'Comp. tax'; explained as sales tax
not paid by vendors, summed by Grove for city payment.
Staff -Beth - Children's Librarian - presented 'Goals and Objectives,
Youth Services', summary of ideas developed at meeting of about 60
persons. Consensus, Youth Services chief need beyond current
services. The Board went through the summary with Beth.
Lars raised point of balance with overall Library priorities.
It was commented that the Youth process is a model for similar
assessment of the other major priorities.
Gwen; suggested a news article on the Youth Planning Process.
Bethamentioned other summer pro# rams. A person has offered a
video workshop, to involve about 10 young persons.
Friends: Jean went through the various checking and other accounts.
The new ChaiWxperson is G. - Jerry - Boarino.
Building: elevat&r warranty expires end of month. New one can be monthly
of quarterly. City coverage for accidents etc. is factor. City
Clerk suggests quarterly contract, also Mike. Decision to be
made on 3 -year or annual contract.
MOTION -- NSA -- t:o enter into.quarterly contract.
On current applications for Puget Power Conservation grants:
On the front windows of first floor, recommended are outside
storm windows of wood, cost estimate $1100.
Combining insulation and windows, total about $2980, library
share about $600.
Gwen mentioned that paint already is peeling on the front
window'frames.
Mike said'drawings are done for revision of duct work - efficiency
and reduced noise - and will be processed for bid.
Potential problem - at rear of bldg outside, where 44's hold the
bark away from base of wall; but bark is above sill level
and may slough in, holding moisture. Mike suggested having
Bob, Little inspect.
Landscaping: Mike met with John Barr and went over the job, as to
completion, especially replacement of dead trees and small plants.
The big December freeze was a factor.
Mike recommended certifying completian�: --.of job, subject to review
of requirements in the contract. Review was made. Lars indicated
that the decision was for the Board to make. This ldd_ -to motion -
MOTION, MSA, to consider Landscaping Contract completed.
-1-
•
BOARD OF TRUSTEES
Regular Meeting
May 28, 1991
Personnel - As to formal statement of Director's Duties and Responsibilities,
Lars recommended adding 'Overseeing maintenance of building and
grounds'. After discussion,
MOTION, MSA, to add to duties and Responsibilities, that of 'Overseeing
maintenance of building and grounds'.
Search for new Director:
Lars said that 6 persons are to come for interviews
on May 309 and early June.
Board settled scheduling for members, and arranged lunch
scheduling and handling of costs.
Board went over the lists of fixed questionsfor each applicant,
to be handled by Board members in turn.
Bum_ - Anne mentioned need to set schedule for handling budget
prepatation and presentations.
CommunLt - The new brochure is out, and well received.
PINK House - Bev attended meeting of Committee. A segment of Community
Action has proposal for use as rotating shelter for homeless; but
no specifies on rehab needed for use.
The Committee wants rehab within historical frame - may
advertise for proposals.
Mark Wingate Memorial -- Proposa19 under study, 1/Purchase of OED, new
edition is listed at about $2200. 2/ Family likes the Cat Sculpture,
will consider someliing for inside of building.
New Business: Bev has draft of revised Overall policies, subject to
further revision, such as the Bylaws. As to requirement for
a Secretary, decisinn was postponed.
MOTION - to approve draft of Overall Policies, as revised.
Gwen stated that the volume of business for Board meetings is becoming
larger, may rgquire a second meeting some or all months, for
vouchers etc. Agreed that Gwen would work up schedule.
Discussion of Report to Mayor and City Council, being prepared.
NEXT MMHETTING WILL BE ON JUNE I) or rather JUNE 10.
Adjouan 10.00 pm.
E. P. Kaiser
Minuting Secretary