HomeMy WebLinkAbout032591PORT TOWNSEND PUBLIC LIBRARY
BOARD OF TRUSTEES
Regular Meeting
March 25, 1991
Call to order 7:20 pm. Present: Howard, Sidle, Steurer, Watson;
Jean Dunbar, Friends; Bev Shelton, Director,
Isobelle Manley, Staff.
Vouchers; moved to sign vouchers 7 to 7:15; later discussion decided
to hold to end of regular meeting. Anne as Budget Chair will have
checked and signed before meeting.
MOTION MSP to haAdle vouchers in that way.
Anne asked how to get answers to questions on vouchers, before the
meeting. Bev said they should be directed to her. Outstanding
questions were then answered.
Minutes: Corrections, date should be February 25 for previous minutes.
On the Friends' IRS non -- profit return, should read "Tax returns
are necessary because of larger income."
Director's report: Electric bill comparison; ours larger even allowing
for larger size than County Library; and County open one day more
during the period. The P.T. upstairs large rooms and uninsulated
ceiling were cited, also window infiltration. Outside lights
are on until 11 pm. Other factors as well will be studied.
A count showed new patron addition at rate of 145 monthly.
Discussion of 'big book orders', handling and selection. Bev
described running card file, etc.
On Monday opening, public perception is dim; discussion. Suggested
adding large sign saying OPEN MONDAY to main sign in front, to
{ be there for at least several weeks. Idea accepted.
Staff: Isobelle gave detailed summary of her job, "Circulation
• Assistant ". E.G. handling and placing newspapers and magazines
received; with volunteers on such as new cards — 4 cards for each
hardcover book —, card pockets. Monthly receipts into Reference ;.
purchasing agent. Mailings, especially about 50 letters a week for
overdues. Paperback entries. Reserve requests. and desk duty.
Sue asked for copy of Isobelle's report; good for Leader article.
Friends: Jean said the Newsletter will be out soon. Annual meeting
on 4 -23.
COMMI'T'TEES
Building, Lars: Landscape Committee meeting, another needed for
various problems. Slope shaping on Pink House side, complaints
based on inadequate inspection, Jean Camfield was contacted and
will report back. Planned shaping does not get close to house.
Irrigation dEtails and operation were discussed; plant labels,
help by Jim Toyne. Map of plantings will be done by Carol Toyne.
On maintenances John Barr- planning a class — demonstration, with
eithdr a fee or plant donation (donation for a specific plant).
Suggested to let John set it up; Gwen suggested a low fee, $5;
purpose is to raise money for year's maintenance.
On a sign, John Barr Landscaping ; should be installed before job
is finished, o avoid city fee. Agreed to allow sign in place
to the end of September. John to do the sign.
John plans to be through contract job (almost) by April 3.
Need for definite accounting documents. Bev will ask about
• papers needed for City Council approval of promised $3000
contribution.
John's class may — should come under Adventures in Learning.
Sue will discuss with Peg Lewis.
BOARD OF TRUSTEES
Regular Meeting
March 25, 1991
MOTION, MSP, after discussion, to recommend to the Friends that they
give John Barr free tiles @ $35 (or final price) up to (about)
• $200 (6 tiles would be $210); as part payment for Landscape
Maintenance.
Landscaping, continued:
Curbing on property line with apartments: Solly probably won't do
until sometime in summer. question of when to do grading is still
uncertain. Also 8 -foot stmich of curbing needed below the main
drain grill at lower end of Staff Parking area.
P.O. Box - P.O. has said will do, haven't yet.
Policy; Carnegie Room use: Bev said present policy doesn't work.
Recommends change by omitting details on 3 weeks etc., and to have
damage deposit required only for specified types of use. Bev will
prepare finished version.
MOTION, MSP, to adopt revised room use policy, wording to be supplied.
Personnel - Lars commented on a study of comparable libraries on
salary scales, time use. Bev stated that her commitment to the
Board - her job description - included these aspects; and asked
that the Committee discuss them directly with her.
On Community Relations, Sue reported achievement of several goals,
including Volunteer Recognition, Volunteer badges, a new Brochure
is in draft form. Sign Committee has been at work. OK received
from Kathy Solly to put Library sign on south face of boundary
concrete wall above parking lot.
New Business - Bev stated need for policy on displays and exhibits
among other things to distinguish clearly be*ween Library
displays and those of other groups. Policy Committee will handle.
MOTION, MSP on fund allocation, after extended discussion;
it was moved that the Board apportion available funds for completion
of the building and signs and brochure to the appropriate committees
as follows:
Interiors Committee $7,000
Staff work areas 3,000
Signs /brochure 2,500
MSP
The board will ask the Friends of the Library Board to approve
these recommendations.
The furnishings committee will explore the advantages of glass storm
windows upstairs $ if cost - effective will do that instead of buying
wing chairs and a couch for the Carnegie Room.
-The interiors committee will test the recommended energy saving
lights for noise before buying them.
The interiors committee will check with the board before purchasing
coat racks.
• Funds appropriated to each committee must cover al.1 costs including
sales tax, shipping, etc.
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Port Townsend Public Library
1220 Lawrence Street, Port Townsend, WA. 98368
LIBRARY DIRECTOR
13ev,acly- .Shelton, announced her resignation effective June 30, 1991.
Details.are contained in a letter to the Board, attached to the official minutes.
RESOLU'PXag.. ° -The Board dppzcvecl this resolution;
The Board regretfully accepts Beverly's resignation with many thanks
for 14+ years of outstanding service to the citizens of Port Townsend.
The current Board is especially grateful for Beverly's outstanding
effort in the planning and building of the current library. We
wish her well in her future endeavors and are glad she will remain
a library patron in Port Townsend.
Adjourned.
E. P. Kaiser, Minuting Secretary
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