HomeMy WebLinkAbout011991PORT TORNSEND PUBLIC LIBRARY
BOARD OF TRUSTEES
REGULAR MEETING
January 19, 1991
Gathered 7 :15 pm. Present: Howard, Sidle, Mortenson; Librarian
Bev Shelton; Friends President Jean Dunbar.
Landscaper John Barr for part.
LIBRARIAN: Budget, books amount; electric will need total raised
to cover for new building. Suggested to check bills of Rec
Center, other comparable bldgs. Books sum, cut by City
Council, possible to go back with request . Bev showed spread
sheet on library use categories.
STAFF: for March Monday opening, schedules, Staff adjustments.
New badges for volunteers were shown.
LANDSCAPING: John Barr discussed maintenance contract. Mortality of
Ceanothus not yet known. Fill behind cat seats — decide whether
from John of Pete Robb. Also planter box at sidewalk; shrub to
be paid for by Apartment. Question on finishing along property
line. Mailbox move, remove curb, fix parking spaces.
Maintenance: will need regular maintenance first year. John
estimates $1,0001 year. 2 -3 hours per week to water, prune, etc.
Proposes fundraiser, gardening workshops; Sue suggests may be
under Adventures in Learning.
John asks to trade work for up to $200 worth of name tiles. Also
would like recognition for donated time; discussion of sign.
Also letter to Leader on John's donations.
Discussed putting labels for plants. Caen refers it to Landscape
Committee.
Watering; on timer? one line will go across front walkway, must be
manual. Decided the Landscape Committee should go over and
decide on system and maintenance. John said hose will be green
or black, not white.
FRIENDS — Jean said tile cost not yet fixed. Financial statement
not complete; problems with various signers on differeent
accounts, CD's. An accountant should set up books for the operation.
Tax payments are necessary because of larger income.
Sue asked/ bout name lists, membership chair? Jean. said Friends
filing cabinet, new, will be in Library. Need routine to handle
new member names etc. Semi — annual meeting is April 23.
BUILDING: Budget numbers to date. Mike - locating trash and recycling
bins, will pour concrete bases. On outside plumbing, water taps,
hookup to main etc. volunteer labor saved around $1500.
Consultant studying noise in meeting room, working on relocating
air intake in ceiling. Will try for bids for Maxch meeting.
Noise may also be reduced in workroom. Bev will discuss with
Project Engineer.
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LIBRARY BOARD, 1- 19--91
PUGET P014ER contacted on energy conservation program. Ceiling
insulation in old building was moved and compacted. P.P. will
grant for new insulation. Mike will get bids on work.
Puget Power also has grant to replace incandescent with fluorescent.
Silverdale - Seattle Lighting suggested. Mike says volunteers can
install. Gwen can handle deciions on light spectrum etc.
In restrooms the fans apparently are always on. Should be on
light switch.
Gwen: at March meeting, to decide funding; projects need
presentation and cost estimates.
PERSONNEL - wage comparigens with other libraries will be prepared
for April meetng.
Library Brochure - mockup presented; and badges for Staff.
Volunteer Recognition Event March 17, 2 -4 pm. Estimate 50 -60
persons; gathering of ideas.
Sue presented other ideas and plans, e.g. community relations.
Mike reported that the plumbing contractor - outside - offers toc
blow out irrigation system every fall, clean and safe -- for free.
Recognition was discussed.
Carnegie portrait in Meeting Room has been moved during art
exhibits, now is near sinks; should be over fireplace, and
understood to stay there, not moved.
Automation - Mike and Carol Baker studymgg other Library experience,
functions to be affected.
On interior SIGNS, Sue described 3 types; on room signs, name of
major donor.
OLD BUSINESS: Meeting room policy needs redoing. Volunteer training
sessions are being studied. Sue reported the Ison Memorial is
progressing. Glenn Ison will make tip any overrun.
MOTION, MSP, to commence flying the flag.
Preferable to move pole to entrat e walk area; will need new
pole, plus lighting. Suggested to pay for it from Memorials.
Bev discussed Continuing Education; list of opportunities in 1991,
for Board and Staff.
Gwen mentioned problems with surplus in storage; needs disposal.
Bev commented that Retreat idea to move Children's Room upstairs
is still favored by Staff. Needs full discussion; would change
sign,age etc.
Adjourn 10:00 pm.
E. P. Kaiser
Minuting Secretary