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PORT TOWNSEND LIBRARY
BOARD OF TRUSTEES
Regular Meeting - November 30, 1992
Pr esent: Board Members - M. Mortenson, S. Sidle, A. Steurer, L. Watson
Staff - C. Silverblatt, Director
Friends - V. Parker, Treasurer
Public - L. Watson (Minutes)
Call to Order: The meeting was called to order at 7:20pm, Mike Mortenson as acting
Chairman.
APP—rouval—o—f Minutes: Minutes of the previous meeting were approved as submitted.
At�tnoval f Bills: Vouchers for the month were approved as submitted.
Director's,R C. Silverblatt presented the Director's Report. The Board and Director
discussed the following;
1. A letter from Judy Rudolph stating that the Port Townsend School District
declined to participate in the CLAN project (see Director's Report for details). The
School District may elect to participate in the future. It is the consensus of the Director
and Board that the School District is welcome to participate anytime.
2. Motion by S. Sidle, seconded by L. Watson, passed unanimously: "The Board
thanks Ron Parker of Selkirk Computing Systems for his generous offer to supply a
computer system at cost and provide installation and training as a pro bono
donation to the library."
3. The Mayor and Council approved the budget as submitted, with some additional
monies for materials and maintenance ($2000 for repair of outside wall in staff room).
The net result is essentially a status quo budget for 1993 (re 1992 budget before midyear
adjustment). The City has not yet reached an agreement with the employee's union on
wages and benefits; so the final impact of this on the budget can only be estimated. It is
clear that wages and benefits will exceed 70% of the total budget. It was the consensus of
the Board that because of the severe budget constraints, the 70% guideline should be
relaxed in favor of adequate staff compensation. The Mayor and Council are strongly
committed to continued support of the library.
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4. M. Mortenson, Budget Committee Chairman, on behalf of the Board, expressed
thanks to the Director for all her work with the Mayor and Council to secure for the
library a fair share of the City budget in these difficult times.
5. The Mayor and Council have tentatively agreed to let the library keep any monies
donated in -lieu of fees for service.
Fdods—o-f—te Libnvy Re V. Parker presented a brief report of the Friends financial
status (Report attached)
Pubfic en • None
UnImmunicafions: The Director received a letter suggesting that the library increase its
open hours.
"Busingss: A staff report by M. Frederickson was canceled at the request of the
Acting Chairman, M. Mortenson,
New Business:
• 1. u 1 r : A motion was made (L. Watson), seconded (A.
Steurer), and unanimously approved to surplus and to authorize the sale of certain items
Of library property (see attached list). A second motion was made (S. Sidle) seconded (A.
Steurer) and unanimously approved to release above surplused property to the Friends for
public sale on December 5, 1992 for the purpose of raising funds to benefit the library.
2, Revi ed Policy tem nt : Revised policy statements were submitted to the
Board for its consideration and approval at the December Board meeting.
3• Planning the Retreat a • In addition to those listed on the agenda, these topics
were suggested: automation and circulation improvement (marketing library services).
M. Mortenson requested that the Board consider scheduling the retreat for some time
after the first week of February 1993
4, H2Wday_C_aj_en__dar. A motion was made (L. Watson), seconded (S. Sidle), and
unanimously approved to wit: The Library shall be closed for the Christmas Holiday
from 3:OOpm December 24 until 11:00am December 28, 1992 (the public will be
adequately notified). The Library shall be closed from S:OQpm December 31, 1992
until 11:UOam January 2, 1993.
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S. A t ma ' n: A motion was made (L. Watson), seconded (S. Sidle) and
unanimously approved to wit: The Board signed a letter addressed to the Washington
State Library Commission re a long -term commitment to support an automated
circulation system acquired and installed under the current CLAN grant effort.
6. Next Board M The next Board meeting is scheduled for December 14,
1992.
mmi ee R rts: None
Meeting adjourned at 9: 1Opm.
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