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HomeMy WebLinkAbout072792I 'A PORT TOWNSEND PUBLIC LIBRARY BOARD MATING MINUTES July 27, 1992 Attending. Gwen Howard, President Lars Walson Anne Steurer Mike Mortennsonn Cheryl Silverblatt, Library Director Beth De Jarniette, Staff Minutes June 22, 1992 Board Meeting, Approved as submitted. Bulls Approved with comment: 220 used books were purchased from McNaughton 2.Icopy, (usual price is about $4.30). Librarian! s Rat The Director and Board will meet with Dennis McLerran, City Attorney, to review and discuss public disclosure issues. The volunteers' newsletter was reviewed and admired. Carol Bayer's effort to seek a Title I grant was briefly discussed. Friends ..of., the Library Report Anne Steurer presented a brief report: Thaina Chainy is organizing the book sale. Marylyn Richards, Friends secretary, has resigned; her replacement has not been announced. Public Comment Herb Harrington, Port Townsend weather observer for the National Weather Service, offered the library the opportunity to be the custodian of a plaque from the NWS recognizing and honoring 100 years of volunteer weather observers who have collected data for the Service. Included with the plaque is a four page summary of weather data collected over this period. A motion was made, seconded, and unaniniously approved to accept this offer. The Director will work with Mr. Harrington to properly display both plaque and data. Communications Received: the anulouncement of a street fair - "getting to know Port Townsend" ( ?), to be held August 22 from 10 to 5. It was suggested that the Friends might like to participate. Old Business A draft budget proposal for 1993 was reviewed and discussed. The draft was developed assuming continued growth in City revenues and with a modest increase in the Library's share. The proposal included funding for an additional staff position: Library Assistant II I part time (20 hours per week). Ilils was recognized as being not cost - effective unless the benefits were also pro -rata. The Budget Committee will now develop a more conservative budget, assuming status quo conditions. The � .ommittee reported on its meeting with Councihnember Cindy Wolpin. The principle topic of discussion was the shrinking share of revenues allocated to the Library. Ms. Wolpin was not optimistic about the outlook for 1993. She reported that all departments were in a budget crunch, and that little or no increase should be expected in the coming year, as City revenues were not increasing as they had in recent years. She suggested that the Library increase its political visibility (as, indeed, the meeting with her did). Building Committee members tried to correct some common misperceptions about the Library's role in the community (eg., is it a luxury) and how it operates (eg., why doesn't the library collect fines for overdue books ?) A draft of staff job descriptions was submitted by the .Director and will be reviewed by the Board and Personnel Committee. Board members submitted reports to the President for inclusion in the anrival report. New Business None. Committee Resorts, • See Cold Business for Budget Committee report. Lars Watson discussed the options for correcting noise and inefficiency in the heating system. The Building Committee recommended that Tonkin and Sider (architect and HVAC engineer) proceed with the necessary rework of the subsystems in the staff workroom and Carnegie meeting room .This work will be done at their expense. The Board concurred without a motion. There was no report from the Community Relations Committee. Mike Mortenson, Personnel Committee member, requested an executive session to discuss the Director's salary. 1e session is scheduled for August 7, 1992 in the Library , from gam to 11 am. Adjourned to executive session August 7, 1992 from gam to 11am in the Library's small conference room. •