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HomeMy WebLinkAbout051892U .Port.-Townsend Public Library Board Meeting - -May 18, 1992 Librarian Report is attached. The library director has been asked by Mayor Clise to write a plan to reduce the budget by 5% and by lWoo as an exercise. Discussion took place about talking to the county about a merger. The notice from the Human Rights Commission found in favor of the Library as "No Reasonable Cause% Friends of the Library teport was given by Don Ring. They have consolidated all of the accounts into one bank. The checking account is $9,000 and ieceipts were $1000 last month. The Book fund is now in the collection fund. Book sale- -The Head Start would like the left over books from the book sale. Don will check and see if this is feasable. Valerie Parker will take over +I)e Membership Chairman from Bev. Lown, she will research the Possibility of a Community Relations Committee. Some of the Friends Board would like to meet with some of the Library board to discuss mutual items. Some activity to honor Alta Dimmit, such as a tile'in her name or a framed poster for the childrens room. The Fiends will pay for the gift. The ,joint meeting with the F.O.L. Board will be Monday June 15, 1992 at 9100 AM Minutes of the April 27, 1992 meeting were approved as presented. A Patron, Greg McMillan, complained about the lack of books and the quality of books. . If we are losing books home theft guard should be established. Need to have more community involvement to stock the library. The Board acknowledged his concern about the book situation and Cheryl explained the need of registering books and this will come with automation. OLD BUSIMI1 The new Carnegie Room Policy was presented. Motion made, seconded and passed to accept. C.L.A.N. Resolution was read. Motion made, seconded and passed to pass the CLAN Resolution. This commits the Library to support Cheryl's activity in the planning and money not to exceed $500. NEW BUSINESS: Vincent McDonald, Exchange Librarian from England, told the Board about the Library he comes from. Thanked them for having him. Budget Priorities--Budget Committee Alerts Annual report goes in in July to the City Council. Discussion about how to communicate with Council Rep. SheilaWesterman. Discussion about the Library Board Policy Packet, suggested that it be taken care of in September. Committee Reports: Building - -Lars Watson: The Landscaping Plan will be done in September and Febraury. Motion was made , seconded and passed to accept the plan in principle. Ann will share the plans with the F.O.L. Board Meeting-- May1B, 1992 . page 2 Motion made seconded and passed to Leave the flagpole where it is and the lighting will be funded. Lars reported on the lighting and painting maintanence items. Motion made, seconded and passed to accept the landscaping plan for the front of the library. Community Relations: Ann met with the Friends and they will be on the committee. Personnel: Sue proposed the holiday hours must be taken within the month the holiday falls. Discussion about accrued hours for working overtime. job description are in the process as well as salaries. Meeting adjourned 10:00 PM r 1 U LIBRARIAN'S REPORT 0 May 18, 1992 4/92 BUDGET UPDATE The April budget report is the standard report. The total budget is 33% spent, which is where it should be after a 4 month period. The Juvenile Books line reflects a reduction of $1,126.02 for a duplicate payment as does the ILL line an $8.00 reduction for the same reason. The Adult books line is high this month because of the LaserCat subscription coming due in April. CIRCULATION Circulation figures have clearly leveled offwith a modest increase last month and a modest decline this month. STAFF On Wednesday, 5/20/92, Lynn Ring, Dahti Blanchard and I will be attending a workshop on "Volunteers in the Public Library" sponsored by the Washington State Library. It is a one -day workshop held in Centralia, WA covering such topics as training, recognition and staffing issues. Marnie Frederickson has donated her time, approximately 10 hours, to catalog the new collection of Books an Tape. When the cataloging is complete, Phyllis Davidson will organize a tea to introduce the collection and encourage people to donate books -on -tape to the library. The C.L.A.N. group met and prepared a questionnaire for distri- bution to all C.L.A.N. members to determine the specific needs of member libraries. A copy of the questionnaire has been attached for your information. CIVIC ACTIVITIES The Maritime Bicentennial Lectur Series was completed on May 4 with Mr. John Crosse discussing the botanical work of Menzies, a member of the Vancouver expedition. The last lecture was very well attended (60 people) and when we receive our check from the Washington Commission for the Humanities, we will consider the effort a successful one. P.T.P.L. SURVEY It is likely that the Public Relations Committee will want to discuss the survey results, but I wanted to provide you with an initial assessment. I have simply used a blank survey to record the responses and per centages of specific responses to the whole. For those questions with many choices, I have typed lists of responses for you. Several respondents wrote special remarks which I have compiled for your information.