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PORT TOWNSEND LIBRARY
BOARD OF TRUSTEES
Regular Meeting
April 27, 1992)
Call to order 7 :30 pm. Present: Howard, Mortenson, Steurer; Donn fling, President of
Friends; Director Silverbiatt; Friends of the Library members Valerie Parker, Marilyn
Richards, Garth Richards.
Minutes were approved as read.
Librarian. Update Budget 1992, discussion. Need for communication between City and Library
if changes in salaries like Mr. Gee's circumstance.
Circulation, modest increase over March 1991.
Civic activities, attended Rotary lunch and reported
that work on the Maritime Bicentennial History project
with City Museum is progressing but is having trouble
getting funding that has been approved by the
Washington Commission for the Humanities.
Staff, Carol Cahill has gone to England and our
exchange Librarian Vincent McDonald and family are
here.
Cheryl's conference participation was very productive.
Friends: New President Donn Ring reported a meeting on 4.27 -94' of Old and New officers
was productive in making the transition easier. They agree to a Team /Community effort
with a great emphasis on communication. Monthly board meetings will be on 4th Mondays.
Public Comment. Garth Richards stated he felt the ±lag pole should remain in its present
location because it wa very visible there and 'because the Library address is on Lawrence.
His suggestion was referred to the Building committee for review.
Old Business- Carnegie Room's most recent policy proposai was reviewed. discussion. It was
suggested that the sentence referring to the future use of the room be pert at the
beginning of the introduction as well as the second page. The policy will be prepared for
approval next meeting.
Friends of the Library Suggested Budget, it was suggested that the percentage amounts
could be used for reference once the income budget was determined by the new board.
Discussion on getting a projector vs. video projection equipment followed. The possibility
will be investigated.
Survey, the Patron Survey appeared in the 4 -22 -92 Leader only a few have been received so
far.
New Business - C.L.A.N. resolution asking for the Board to give a commitment to
automation, discussion. Cheryl reported that each unit is being surveyed with a list of
questions so that a RFP can be prepared to be sent to potential vendors. Gwen requested:
Outline of major features of project. Notes on a tentative time -line for the process.
That a field -trip to other library systems to observe automation. A list of pro /cons of
automation for our system clarified. What percentage of libraries our size are automated"
. Cheryl stated that the present system would be very expensive way of operation if
potential growth and circulation increase as expected. It would be a situation of
. expensive talent doing venial jobs and many jobs like weeding the collection,
bibliographies, etc. do not get done.
Landscape Flans, proposal is here and wi':l now go to commitee.
The Updated Job Descriptions are to comply with new Disabled Laws. F'ersonnei Committee
will review for compliance and give recommendation to Board for approval.
Gwen and Cheryl are working on reviewing all Policies to update for Board approval and
provide notebook: of policies for public access.
Committee Reports - Budget: no report.
Building: Mike Mortenson reported on heating problem
progress. Nathan Byers report suggested: baseboard in
staff room, heat boaster in periodicals room, vibration
with upstairs forced -air unit had several suggestion
they are being sent on to Tonkin for review and then
returned with proposal, with cost to be nagotiated.
Community Relations: no report.
Personnel : Meeting on discussion of vacation leave.
Gwen reviewed the calendar of objectives, discussion. The updated calendar will be
available at the next meeting.
Adjpurn 9:20 om
Anne Steurer
Tempory Secretary