HomeMy WebLinkAbout022492Port Townsend Library Board
February 24, 1992
Present: All beard members, director, Friends Rep-Alta Dement,
Public- Marilyn Richards
Meeting called in order at 7.15p.m.
Minutes approved withthe following corrections
I. Kiesey Strauchon was hired as Lib. Asst.I. Amy DeQuoy
hired for on- call,guaranteed 6hrs per month
2. Motion to ask Friends to authorize funds to buy book
for Pete Kaiser
3. Display Policy-Motion made to approve policy
4. Librarian Exchange- Under proposal Port Townsend
Library would continue to pay Carol's salary
5. Ad Hoc Committees -Signs defunct
6. Misc.- Copies of White House Conf recommendations
passed out
L.i.b ra ri.a.ns.......re_p.o r_t.
1. 1991 budget. "Period 13'' run by City has Library
budget overspent by 2.20 or ($5,000. approx.).
Majority of excess in Furnishings - Library budget
shows no monies spent in this line. Ch:ildrens books
does not reflect additional monies given to Library in
book line to spend_
Problem given to Budget Committee. Cheryl will get
list of expenses from city under Furnishings, Sue
Siddle will look into $12,000. held by State on
Building Project,
Cheryl will work with city to develop budget reporting
that corresponds monthly between city and library
2. January library budget on target
3. Cheryl participated in the City Council Retreat and
Volunteers Fair.
4. Safety Inspection noted that staff member needs to be
trained in First Aid
5. Wn.W-Oregon Library Ass. Conference April 8 -11. Cheryl
will attend for two days, Marnie Fredrickson will
attend for 2 days. Funding for lodging decision tabled
to March.
Budget line item for conferences limited.
E r._i_e_n d s...... o f e ._. L_ b r a_!`:.y......
.1. Treasurers Guideline Policy presented
2. April 25th Friends of Lib. annual meeting and lunch at
Library Carnegie Room
Communication
...........
• 1, Thank you note from Jean Dunbar for Flowers
2. Historic Preservation Committee request to meet in
Carnegie Room twice a month
r
:7
of . ....... 8 i ._i._i. Is
Discussion of elevator repair at $445,Cheryl raised question
if she was correct in handling issue. Board agreed it was
within her authority
Cheryl asked to research possibility of having joint
maintenance agreement with other government bodies having an
elevator.
Old Business
......................................... .............................
1. 1s .. t phase of workroom reorganization completed
2. 5yr.Planning Priorities - -will. review progress at Sept
meeting
New ....._Bu. s_i ness,
Draft of Volunteer Policy-shifts direction of volunteers to
under staff direction. In the past volunteers were under
direction of the Friends. Up for vote March meeting
! .gd.ge_t......Co-mm.i..t_t,ee.
Will meet Friday March 6 11a.m. to discuss 1991 budget
problems
Building Q.glam-i t t e"e
1. Furnance problem not resolved.Discussion --need to
communicate to Mr Tonkin new information received about,
problems with system,
2. Landscaping- -resume of Schiesow & Dailias presented in
regards to longrange plan. Motion by Suc,2ndMike to
make Landscaping an Ad Hoc committee-Withdrawn
Motion by Mik.e,2ndSue for matter to reviewed by Bldg
Committee with authorization to expend upto $200 for
landscape plan Passed
........................................... yR e latio� s
...._ _ . .. .
1.._._. Accomplisments-
.2 Future possibilities- Inquiring Minds program,Updating
library brochure,Advance announcement to Friends in
Newsletter of book /tape purchases
Personnel
Salaries need to be reviewed prior to the budget process
Committee to make personnel policy recommendation
Meeting Adjourned 9.48p.m.