HomeMy WebLinkAbout121995. .,
PORT TOWNSEND LIBRARY BOARD MEETING
Port Townsend Library, Carnegie Room
December 19, 1995, 7:15 PM
Present: Jody Glaubman (President), Orabelle Connally, Lee Tickell, John Sullivan
Excused: Gwen Howard
Staff: Linnea Patrick (Director), Lynn Ring Minutes: Sheila Avis
Guests: Julie McCulloch (City Council); Karen Ragan, Friends of the Library
APPROVAL OF MINUTES
Lee Tickell made a motion to approve the November minutes as written_ THE BOARD APPROVED.
PUBLIC COMMENT
City Council Member and Mayor Elect Julie McCulloch asked the Board if they wished to make a change in
representation of the City Council by having a single representative rather than a rotation system. The
consensus was the perspective of rotating representatives is desirable as long as there is no
particular project that might be better served with the continuity of a single representative for the
duration of the project. Julie said she will be looking at the constituency of various boards after she
becomes Mayor. Julie was asked if she might be on the alert for potential people for the Board position to
be vacated by Gwen later in the year since she has served a maximum term, as well as people for the
potential F=riends of the Library Board_
DIRECTOR'S REPORT
See attached report.
Linnea noted an estimated year -end balance of $5,070 in the 1995 Library budget. She elaborated on the
$2,550 lighting proposal for Hanson Electric to retrofit 15 fixtures with new energy efficient ballasts and lamp
components.
MOTION: Lee made a motion to accept the proposal by Chris Hanson of $2,550 and have the lights
retrofitted.
Linnea also discussed a cost proposal of $1,861.28 from Advanced Mechanical Services, Inc. for furnace
repairs to correct air flow.
AMENDMENT: Lee amended his motion to also approve capital improvements of furnace baffling
for controllable air flow subject to recommendation of work accomplished at the Port Ludlow
Convention Center and leaving a year -end budget balance of under $1,000.
THE BOARD APPROVED.
BUDGET
Linnea pointed out the estimated year -end budget balance reflected salaries and allowed for books not yet
shipped. The $5,070 balance accounts for 98 percent budget expenditure.
December 19, 1995 Page 2
FRIENDS OF THE LIBRARY
Karen reported that at the last meeting approval was given for purchase of a television to go with the VCR
previously donated to the Library. She noted the proposed New Years Eve cleaning party was not going to
be held due to lack of finding a person to chair it. Mamie is working with her to see what it would take for
children's software, CD ROM and stacker, they are looking at $3,600 and will need a fund raiser. She said
they are not getting a lot of response to their requests for help to fill their Board positions.
LIBRARY FOUNDATION
John reported the draft Policy Statement was approved. They discussed gifts at their meeting and he stated
they would be requesting a meeting with Orabelle concerning policy. He stated they had taken donations to
begin processing a community relations brochure. Karen said after the first of the year Friends would be
contributing their memorial fund of $2,500 to begin the Foundation endowment fund.
STAFF REPORT
Lynn Ring said that Dahti and her family had brought a beautiful, big Christmas tree and staff members and
their children decorated it. She reported on the success of the children's book making workshop and stated
there is one remaining session. She noted Dahti talked with Dick Call who is donating thousands of dollars
worth of sheet music to the Library and said he will also donate a file to store the music. She thanked
Orabelle for the gift of cookies for the staff to celebrate the $60,250 LSCA grant award. She also indicated
there were letters on the staff table from the former exchange librarians. Lynn also pointed out that at the
beginning of the year they would be reinstalling volunteers at the checkin and checkout desks. They will be
is choosing and training a maximum of ten volunteers to work on the desk.
BUILDING COMMITTEE
Linnea reported the Pink_ House rezone had been approved by the City Council and noted the contractor will
be contacting the Library so landscaping for both buildings will be consistent. The City Building and
Community Development Director will also check with the Library Board regarding exterior lighting so it will
be consistent with the Library lighting.
PERSONNEL COMMITTEE
An Executive Session followed the regular meeting to consider personnel issues.
COMMUNITY RELATIONS COMMITTEE
Linnea stated she and Orabelle had attended the reception honoring outgoing Mayor Clise and incoming
Mayor McCulloch December 18. She stated the City had sponsored a nice parry for City staff which she
attended December 15.
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December 19, 1995 Page 3
OLD BUSINESS
Jody reported the Joint Meeting with Jefferson County Library Board will be one combined meeting at the
Port Townsend Library with staff and Boards, February 26, 1996. The meeting with be an Intellectual
Freedom discussion with Sue Madden from the King County Library. She noted an agenda should be ready
for the January Board Meeting.
The Library Board Retreat was announced for January 26, 1996, 9:00 a.m. to 5:00 p.m. Linnea asked if
neither of the two contributors from Salem are available, should someone else be invited in their place.
Kathleen McHarg from San Juan Island Public Library was suggested as a backup. The theme will be the
Library Development Plan. Other issues will include use of the building and its problems, and preliminary
ideas for future use of the space in the building.
NEW BUSINESS
It was reported election of Board chair and committee assignments will be on the agenda for the January 22
Board Meeting.
The meeting was recessed into Executive Session to discuss personnel matters. The meeting was
reconvened at 9:55 PM. There being no further business the meeting was adjourned.
MEETING ADJOURNED: 9:55 PM
NEXT MEETING: MONDAY January 22,1996,7:15 PM