HomeMy WebLinkAbout112895PORT TOWNSEND LIBRARY BOAe Room MEETING
Port Townsend Library, Carnegie
November 28, 1995, 7:15 PM
Present: Gwen Howard, Presiding-, Orabelle Connally, Lee Tickell, John Sullivan Sheila Avis
Excused: Jody Glaubman Min utes:
Staff. Linnea Patrick (Director), Beth deJamette
Guests: Sheila Westerman, Port Townsend City Council
REVIEW OF AGENDA
An Executive Session was scheduled at the conclusion the meeting to discuss personnel matters
APPROVAL OF MINUTES
rabelle moved to approve the October 23 minutes with the following resentatitiion October 12th by Jody,
0 laced with, " Orabelle attended a p
Relations Committee report was rep
Gwen and Karen on their participation in the WILL Conference in September." The Board approved.
APPROVAL OF BILLS
Lee made a motion to approve paying the month's bills as submitted. The Board approved.
COMMUNICATIONS
From Mike Morte6son, an E -Mail in support of the budget.
• a S50 donation to Friends in memory of Mark Wingrove far the walnut stand
A letter forwarding
made by John Marckworth to accommodate a sculpture.
A letter of complaint from a mother of a boy looking for cartoon books through the inter- library loan.
STAFF REPORT
Beth
deJamette discussed Book Arts for Kids being held al conjunction
authors land illustrators December 14th, TOO to
Children's books will be for sale afhis eeds will be made to Friends.
9-00 p.m. A 10% donation from p
A osing a Workshop on Intellectual Freedom with Sue
letter was distributed from Beth deJamette prop
Madden and giving possible topics.
It was also reported that Beth had given book talks for OPEPO.
DIRECTOR'S REPORT
See attached report.- Linnea stated only one bid had been submitted a nadditionaa$500 to X800 he
bid covered the downstairs fluorescents only, but she said they had indicated
could include those fluorescents missed. She feels year -end funds would be available to cover it. Orabelle
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November 28, 1995 Page 2
said Friends was suggesting "Buy a Bulb for Christmas for the Library" for replacement of the incandescent
. globe lights with compact fluorescent bulbs. There is a price break on a lot of 25.
Linnea said they have their new coin - operated copier, that it is fast and has a good sorter. The vendor has
been checking with them once a week. She also stated they are keeping count of reference copies and that
the vendor has agreed, whether or not he makes a profit, he will not remove the machine before a year from
January.
FRIENDS OF THE LIBRARY
Ora belle reported that Karen had made arrangements with Hudson's Cup, a coffee house at Point Hudson,
to place books there for sale by Friends- The Boiler Room will also offer books to be purchased with a
locked coin ce can be found. She stated he Friends b n
ds News etterwill now carry the date 1
larger spa your membership fee
is due.
LIBRARY FOUNDATION
It was reported Mike had indicated the working draft of the Foundation Mission Statement is ready. The
next meeting will be December 13th.
BUDGET
John reported he had gone to the November 8 City Council Meeting in support of the Library budget.
• BUILDING COMMITTEE
Carpet cleaning was discussed. Linnea stated she is looking into the feasibility of using a dry steam process
without other cleaning agents. It was suggested that putting the cleaning off until spring would allow for
having the windows open during cleaning- Linnea indicated funds could also be available at that time. .
PERSONNEL COMMITTEE
Linnea said Michael Hildt had met with the Library staff and answered personnel and benefits questions. He
said a Personnel Policy Manual is being written- Pro -rated medical benefits for part time people will be
discussed in Executive Session at the conclusion of tonight's meeting.
COMMUNITY RELATIONS COMMITTEE
Orabelle Connally stated she had also attended the City Council Meeting in support of the Library budget.
OLD BUSINESS
A Joint Meeting with Jefferson County Library Board is scheduled February 26, 1995, for an Intellectual
Freedom discussion with Sue Madden, from King County Library. it was suggested it might be appropriate
to invite school CLAN members to the Staff session.
f ,
November 28, 1995 Page 3
is Jody proposed January 26th at Fort Worden for the Board Retreat an
included. Orabelle made a motion to allow a a d � was suggested Mike and Karen be
Board approved, Payment of up to S60 to secure a place for the retreat.
NEW BUSINESS
It was determined to hold the regularly scheduled January 22nd Library Board Meeting, rather than
Incorporating it with the Board Retreat.
Linnea asked regarding a library- closed work day to move shelving and set up work space. It was
determined to extend the holiday closure and reopen from 5:00 to 9 :00 PM on January 2 to allow the
new 10 :00 AM opening schedule to begin on January 3.
The meeting was recessed into Executive Session to discuss personnel matters. The meeting was
reconvened at 8:55 p.m. There being no further business the meeting was adjourned.
MEETING ADJOURNED: 8:55 PM
NEXT MEETING: TUESDAY December 19, 7:15 PM