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HomeMy WebLinkAbout1023950 PORT TOWNSEND LIBRARY BOARD MEETING Port Townsend Library, Camegie Room October 23, 1995, 7:15 PM Present: Jody Glaubman (President), Orabelle Connally, Lee Tickell, John Sullivan Excused: Gwen Howard Staff. Linnea Patrick (Director) Minutes: Sheila Avis Guests: Bill Davidson (City Council); Karen Ragan, Friends of the Library APPROVAL OF MINUTES The Board approved September's minutes as written and moved by Orabelle Connally with the suggestion to eliminate sections from the minutes where there was no activity. APPROVAL OF BILLS Due to an unusual City Council schedule for the month of November, Linnea requested delaying submitting bills for payment. On November 1 and November 15 she will obtain Board signatures for bills to submit to the City Council. The Board approved her request. PUBLIC COMMENT City Councilmember &II Davidson stated he and his wife are donating $20 to the library, the proceeds of books sold at a relent garage sale, as well as making a donation of unsold books. He asked if they could designate the money to be used for books on tapes. The Board concurred. DIRECTOR'S REPORT See attached report. Linnea also reported she had attended the Friends of the Library board meeting October 11. She noted she will be on vacation November 21 to 27. In the absence of a staff member, she announced the next coffee concert November 1 by Alter Eden upstairs in the Library. BUDGET Linnea pointed out various items the City inadvertently omitted and replaced in the Mayor's Proposed 1996 Budget_ She noted the proposed budget did not fund a $5,000 depreciation fund for the Dynix system but reported they had been very good to the Library. She discussed an omission of $9,360 for custodian salary and related the omission had been reported to the Mayor for consideration from City funding. She stated if this cannot be fumed by the City it might have to come out of the Library's materials budget. The Board discussed their City Council budget hearing presentations November 8 and what comprised Other Services and Charges, the major portion of the Library budget. A. FRIENDS OF THE LIBRARY Karen Ragan announced the beginning of an Adventures in Leaning series. The next board meeting will be November 1.3, 5:30 PM. She indicated membership at large would be invited for a fund raising ideas October 23, 1995 Page 2 discussion. She stated Friends would not be able to proceed with supplying a copier for the Library at this time and noted they had turned the matter back to Linnea. She announced a meeting for October 25 and said they would be preparing their mission statement to have ready for the upcoming joint meeting. Karen also reported a large turn out for the October landscape cleanup. LIBRARY FOUNDATION It was announced the next meeting will be held Wednesday, November 8 at 9:00 AM. BUILDING COMMITTEE Orabehe reported that $2,000 to $2,100 should be available from the Friend's Tile and Building Funds for the lighting project. Linnea said there will not be enough money available to fund the entire lighting project and asked if the Board would approve her and Mamie working to request estimates from electricians within the framework of the money available. The Board concurred that they should begin with what they can. Linnea stated she would also need to refer the matter to Michael Hildt for his concurrence. PERSONNEL COMMITTEE Linnea presented a new breakdown of Pro -Rated Per Hours Worked vacation accrual rates compared to the current City System. A possible new city ordinance for Library Staff was discussed. Linnea stated she, the committee, and staff need to meet with Michael Hildt to resolve these and other personnel issues. COMMUNITY RELATIONS COMMITTEE Orabelle Connally reported she was unable to attend the last City Council Meeting. She stated both Jody and Karen had attended the WILL Coherence and had enthusiastic reports. They also reported to the Board at her request OLD BUSINESS The joint Library�oardwith nF ndss and Foundation boards and staff— g was resefto Saaiirday; -- December 2, 10:00 to 12:00 noon at the Library due to a conflicting AAUW meeting on November 18. Invitation will be made to the present and new City Council Members and Mayors. A possible Joint Meeting with Jefferson County Library Board will be considered for scheduling in February. Sue Madden is available on two Mondays to give a presentation on Intelledual Freedom, if the two library boards are available. NEW BUSINESS A Long-range Planni and Retreat was proposed for January to develop a process and implement a long -range plan. Vo Linnea reported LSCA Title III funds may be available. She indicated Port Townsend School District will be participating in the funds application with the LibnNy and stated the Library staff will be writing the grant application in the name of CLAN. She indicated if the funds are received and the levy fails, the funds may October 23, 1995 Page 3 . have to be turned back in. She reported a second grant application might be written to include the Hospital and Historical Society in order to place the Hospital collection and Historical Museum book collection on line. The system in its current form could probably not handle the approximately 140,000 Historical Society documents. Future grants may be sought to upgrade the system for their inclusion. Replacement of the Library copy machine was discussed. Linnea reported the old copier needs considerable repair and requires excessive Library staff time to use and maintain. She noted Karen Ragan had done an extensive study in search of a new coin - operated copier. The supplier of coin-operated copiers now being used at Port Townsend High School and lllue Heron Middle School has proposed also supplying the Library with a Toshiba copier. He will pay for the paper and toner and charge the Library $.02 per copy for their portion of the use. All other copies will be priced at $.10. He provides a usual next -day service. He offered a $200 trade in for the old machine. Pacific Office Supply could not provide a ooin- operated copier, but will pay Friends of the Library $500 for the old copier which they initially purchased. MOTION: Orabelle Connally made a motion to proceed with arrangements to secure copy service. The amount of free reference pages available to the public was discussed and will need clarification with the vendor. Motion passed. Holiday Closure Dates: Linnea reported that to be in line with the City holidays, the Library will be dosed November 10 and open November 11; dosed November 23 and 24 and open November 25. She requested that due to December 23 being Saturday this year, the Christmas closure be made December 23, 24 and 25. MOTION: Lee Ticked made a motion to allow a Library Closure Saturday, December 23 and on all City hoNdays. Motion passed. MEETING ADJOURNED: 9:09 PM NEXT MEETING: TUESDAY November 28, 7:15 PM 1,.