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PORT TOWNSEND LIBRARY BOARD MEETING
Port Townsend Library, Camegie Room
November 25, 1996 5:00 PM
Present: Jody Glaubman (President), Orabelle Connally, John Sullivan, Bill Maxwell,
Excused: Sarah Muirhead
Staff: Linnea Patrick (director), Lahti Blanchard - Minutes: Sheila Avis
Sarah Mu`dhead was reported ill in the hospital, and was excused from the meeting.
APPROVAL OF MINUTES
Orabelle made a motion to approve the October minutes. Unanimous approval.
APPROVAL OF BILLS
John noted the largest bill was for furnace motors and pulleys. He explained the voucher report,
and stated he had picked up the wrong material when coming to the meeting so did not have bills with him to
approve.
COMMUNICATIONS
Linnea stated there are two letters from Friends of the Library which will be discussed at the time of
the Friends report.
DIRECTOR'S REPORT
See attached report. It was pointed out that circulation was high again and by year's end would
Probably exceed all records. Linnea spoke about the restored amount for the 1997 materials budget and
mentioned they might use a small amount of that for computer memory upgrade. She also reported Carol
Costello would be giving notice at her present job to accept additional hours at the library funded in the 1997
budget.
Linnea also reported the theft of the flag for the third time in a year. Consensus: Refer to
Buildings and Grounds Committee to determine resolution of the problem.
The istue of autographing events and selling author's books at the library was discussed.
Consensus: Refer to Community Relations Committee to write a policy for future events.
FRIENDS OF THE LIBRARY
Orabelle stated she attended a Frierfds meeting in October and reported between September 18 to
October 17, 1996, Friends spent $52.60 on behalf of the library for children's summer programs.
Orabelle reported Friends are tightening their rules and will be having regular formal meetings with
written motions. She said they will use Roberts Rules of Order when making monetary decisions and will
include those decisions in written motions. She noted emergency meetings can be arranged at around 8:00
a.m. as the need arises. Discussion resulted from two letters:
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1) from the Board of the Friends of the Port Townsend Library addressed to Liinnea — regarding the
following:
► Approval of fund request
►
Clarification of the Friends' role
► Concerns regarding the Victorian Ladies Program
• Friends meeting schedule
CONSENSUS: Linnea send a letter to the Friends expressing appreciation for their work over the
years and the Library's hopes regarding the Friends' continued participation over the coming years,
also that Linnea send a note to Karen Ragan inviting Karen to meet with Linnea and Jody to discuss
these matters.
2) from the Friends of the Port Townsend Library addressed to Dahti — regarding funds for "a
performance- quality piano.
■ Linnea noted there is a misconception that the Coordinating Committee proposes eliminating programs
in the library.
• The letter from the Friends referred to no longer being able to accept money toward a new piano without
approval from the Board of Trustees.
MOTION Bill Maxwell Affirm future use of a quality piano -in the library.
SECOND John Sullivan
VOTE Unanimous approval
LIBRARY FOUNDATION
John reported attending a Library Foundation meeting November 13th and the announcement of a
new member, John "Norm" Heffron. He noted his involvement with the Marrowstone Music Festival and the
Seattle Youth Symphony, and that he is a member of the Port Townsend Chamber of Commerce. He said
Mr. Heffron is an experienced fund raiser.
STAFF
Dahti again reported that staff has been very busy. She said she had attended a wonderful
workshop on non - fiction books for children. She spoke of new groups forming including an Alternative
Women's Choir, discussed the calendar of upcoming events and noted the children's choir would perform at
the public Library Holiday Party December 17.
COMMITTEES
Linnea requested that all committees meet prior to the next scheduled Library Board Meeting, with
the possible exception of the Budget Committee.
COMMUNITY RELATIONS
Orabelle reported on Sharing Space in the Library. She added wording as a final bullet item -- "Our
floors are not safe for bare feet; we advise wearing shoes." "Thank you, the PTPL Board of Trustees, Nov.
25, 1996" was also added at the end: -
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OLD BUSINESS
ibra Dev to men Plan — Mission Statement (Draft of 11/18/96)
Linnea pointed out the draft rules resulted as the four highest choices at the recent Role Setting
Exercises. She said the staff feels it is very important to add the word 'free" to the Roles.
CONSENSUS: Include in Roles, words: free; literature; recreation
Include in Indel2endent Learning Center. "How to's"
Delete from Formal Education Suppgrt `any course"
MEETING ADJOURNED: 6:50 P.M.
NEXT MEETING: MONDAY, January 13,1997,5:00 PM
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