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PORT TOWNSEND LIBRARY BOARD MEETING
Port Townsend Library, Carnegie Room
May 22, 1996, 7 :15pm
Present: Jody Glaubman (President), Orabelle Connally, John Sullivan
Excused: Gwen Howard, Lee Tickell
Staff: Linea Patrick (Director); Carol Costello (minutes)
Guests: Kate Jenks (City Council)
APPROVAL OF MINUTES
Orabelle Connally made a motion to approve the minutes of March 25 as written. THE BOARD
APPROVED
APPROVAL OF BILLS
No new bills. Unusual April expenditures include one half the cost of repairing city owned vacuum used
at the library — $ 230, taken from Equipment Repair and Maintenance.
COMMUNICATIONS
Jody Glaubman reed a letter from Patty D , Washington Library Association, informing us of Friends
of Library Week, June 24, proclaimed by the governor. Written materials are coming in the mail.
Linnea Patrick reported that the Friends annual meeting has been moved from June 2 until July 14. Jody
wants everyone to think about a special way to honor the Friends board and other hard working members.
Attachment "Building woes and potential disaster." Linnea stated building committee needs to look at
ways to keep our building from falling into this state of disrepair.
PUBLIC COMMENT
Kate Jenks wondered about figure for books on tape. Linnea explained the process about appropriations
and how grant funding works. This addition will bring our audio/visual total to 5% of our collection,
which is a low -end standard for AV collection size.
DIRECTOR'S REPORT '
See attached report.
Linnea said we now have 4 thermostats to control temperature which should make energy use much more
efficient.
Response for WEISA meeting here May 24 is small.
Kate commented on positive energy Beth deJarnette is bringing to Youth Ad Hoe Committee. She
appreciates this.
Orabelle asked about circulation desk volunteers and how they are working out. Linnea says very well,
but we are still very busy and it is not enough help to match increased library use.
Jody stated building committee needs to address outside painting.
Linnea reminded the board that we need to begin to establish a fund for the depreciation of our Dynix
hardware. Jefferson County started this year.
FRIENDS OF THE LIBRARY
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Orabelle stated the Friends will pay up to $500.00 to cover the remaining expense of the lights upstairs
and in the children's room.
Friends program budget: Summer Reading, $1000; Children, $500; Special programs $500.
Piano tuning twice a year has been added to the friends budget.
Linea reported that Marian Rideout from the mill says the mill has grant money available to match the .
expenses for the Summer Puppet Show. There will be 2 programs with room for 40 people at each show.
Orabelle mentioned the memorial for Kathryn Lloyd for $500, for children's, NW history, and poetry
books. Carol Cahill and Beth are working on choosing books for this.
Orabelle reported that the one day book sales are going great. This year, at the county fair, the Friends
will have only one half the space of previous years. Sale of paperbacks and high quality books will be the
emphasis. Tote bags will be introduced for sale at the fair.
FOUNDATION
John Sullivan reported that the foundation has finalized the information for the brochure. The timeline
has been approved to approach various organizations.
STAFF
Carol Costello reported that the Library Development Plan committees are coming along nicely. Several
meetings have been scheduled already. Some committees are waiting to begin after members have
returned from vacations.
COMMITTEE REPORTS
BUDGET COMMITTEE
Meeting needs to be set to discuss recommendations for long lost book policy. John will call Gwen
Howard to set up a meeting.
BUILDING COMMITTEE
Needs to meet with budget committee about 1997 budget requests.
PERSONNEL CODE
Vacation accrual needs.to be hashed out by next board meeting. Jody will call Lee Tickell and ask him to
set a meeting or appoint an alternate board member to act for him.
COMMUNITY RELATIONS COMMITTEE
Orabelle went to City Council meeting and Friends meeting and all is well.
OLD BUSINESS
Library Development Plan
Jody has not sent letters yet to potential Coordinating Committee members. She does have names and a
letter written. Board set deadline of June 1st for letter to go out. Follow up calls will need to be made by
June 10th and committee members confirmed by next board meeting. List of study committee members
attached Perhaps add one more Building person and maybe more members to Access.
Board Terms
John Sullivan motioned that Library Board Member Terms begin on September 1st and end on August
31st. Orabelle seconded THE BOARD APPROVED
149
NEW BUSINESS
Board recruitment process
Linea suggests board meet with Julie McCulloch to discuss her ideas_ Gwen Howard's term will end
August 31, 1996. Jody will call Julie and set a meeting.
ADJOURNED 8:30pm to executive session.
NEXT MEETING: Monday, June 24, 1996, 7:15pm
EXECU'T'IVE SESSION
Motion: That we grant the Library Director a salary of $43,000 from June 1996 to May 31, 1997. We
also grant the Director 6 weeks annual vacation. The Director's salary will be on a regular salary schedule
also subject to annual COLA's beginning June 1997.
A B C D E F G H
$41,000 $43,000 545,000 $47,000 $49,000 $51,000 $53,000 $55,000
Meeting adjourned 10:10 pm