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HomeMy WebLinkAbout032596^ bD -Gr-G - GyC d- PORT TOWNSEND LIBRARY BOARD MEETING Port Townsend Library, Carnegie Room March 25, 1996, 7:15 p.m. Present: Jody Glaubman (President), Orabelle Connally, Lee Tickeli, John Sullivan Excused: Gwen Howard Staff. Linnea Patrick (Director), Carol Cahill Minutes: Sheila Avis Guests: Ian Keith (City Council), Mike Mortenson, Library Foundation President APPROVAL OF MINUTES Lee Tickell made a motion to approve the minutes as written. THE BOARD APPROVED APPROVAL OF BILLS The month's bills were submitted. THE BOARD APPROVED paying the month's bills as submitted. COMMUNICATIONS An invitation by Marcus Gaspard. Executive Director, Washington Higher Education Coordinating Board to attend the Higher Education Group Meeting Wednesday, April 10, 1996, 3:00 p.m.. Jefferson County Library, Port Hadlock. An advertisement of a book by Jack Short. Libra Trustee Guidelines. A Basic Handbook for Every Library Board. CONSENSUS: To purchase the book. Complaint from a second grace teacher at Grant Street Elementary School regarding Elfquest materials checked out to a student- The matter raised a concern of confidentiality from the Library Board. DIRECTOR'S REPORT See attached report. Linnea stated she had not sen; the memorandums regarding the LSCA Title III grant requests to City Council and School Superinte °dent Medina as discussed at the February Library Board Meeting. Linnea said Ivan Hope is builcing some new shelves for the library. Carol noted when new mahogany was being purchased from Edensaw for the shelves Edensaw returned the bill marked "Gift to the Library FRIENDS OF THE LIBRARY Linnea reported the Friends paid for and sent the mailing that went to all box holders in Port Townsend recruiting participants in the library development plan. She stated they set up the article that was in the Port Townsend Leader and next week will have spot ads in the Classified Section. LIBRARY FOUNDATION Mike Mortensen discussed having a uniform policy on acceptance of corporate gifts to the Library and the recognition that should be given corporations for those gifts. He noted the need for guidelines. Several suggestion were offered: - - • Bookplates with the corporate name, and perhaps logo • Long term, ongoing programs under the auspices of the corporation • Rooms, or areas named for the corporation • Gold library cards for corporate donors • Certificates of appreciation • Underwriting an endowment There was discussion regarding recognition for levels of donation. Lee Tickell raised the question of what kinds of expectations to encourage at different levels of donation. Orabelle Connally noted various art groups recognize all donors by listing levels of donation. Carol Cahill suggested the commitment of staff and volunteers also should be recognized. The sample brochure discussed in the February Board Meeting reserved space for an undetermined phrase. The phrase selected to fill the space: Enhancing our heritage Enriching our future STAFF REPORT Carol Cahill reported the S29,000 LSCA Title III grant was awarded for Jefferson General Hospital and Jefferson County Historical Society and noted it would cover the cost of some of her administrative time. She said she and Linnea went to Olympia for awarding the grants and stated only two out of five applications were awarded, Port Townsend and the Walla Walla area libraries. She said the current Washington State Library Commission is very impressive. Linnea pointed out the hard line taken in awarding grants and commended Carol for her good work writing the Port Townsend grant. Carol announced a coffee house beginning in May. She showed the listing of new books; the listing will be displayed for patrons to view. She noted videos and audios in the children's section and stated books on tapes for children were first to be received but that those ordered for adults will also be coming. She spoke about the City Planning Department's Comprehensive Plan display that has been set up in the Library. Carol discussed issues concerning charges from lost library books and pointed out differences resulting from the Dynix system. CONSENSUS: Staff will prepare recommendations regarding various issues of non - returned library books including book charges and patron records for the Budget Committee. The Budget Committee will then report to the Board with their recommendations. COMMUNITY RELATIONS COMMITTEE Orabelle Connally reported regarding the Washington State Legislature: • Legislation for non - profits -- NOT APPROVED • Harmful to Minors Bill -- NOT APPROVED • Library Capital Facilities Levies -- NOW ALLOWED IN ANY ELECTION 0 • OLD BUSINESS LIBRARY DEVELOPMENT PLAN: A Special April Board Meeting was set for April 15, 1996, 5:30 p.m. to establish committees for the Library Development Plan. Library Staff member; are to be invited for their input to committee appointments_ BOARD TERMS: Library Board Terms were discussed. Linnea stated Mayor McCulloch said term dates could be revised to accommodate consistent expiration dates for all board members. Linnea suggested more consideration should be given to the matter, that the decision of the board should be unanimous. CONSENSUS: Bring back later as a new agenda item. NEW BUSINESS A year -end evaluation process for Linnea was discussed. CONSENSUS: Board meet 1 hour prior to the April 22 Library Board Meeting to prepare an evaluation form. Personnel Committee -- Lee. John, and Linnea will gather information and suggestions to be included in the evaluation process The Centrum /Library Video programs on Poets were announced for National Poetry Month. Thursdays in April, 7:30 p.m. at the Library. MAY LIBRARY BOARD MEETING: set for May 22, 1996, 7:15 p.m. MEETING ADJOURNED: 9:05 p m. NEXT MEETING: MONDAY Apri 22, 1996, 7:15 p.m. •