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PORT TOWNSEND LIBRARY BOARD MEETING
Port Townsend Library, Carnegie Room
February 26, 1996, 5:30 PM
Present: Jody Glaubman (President), Orabelle Connally, John Sullivan, Gwen Howard, Lee Tickell,
Staff: Linnea Patrick (Director), Dahti Blanchard Minutes: Sheila Avis
APPROVAL OF MINUTES
Orabelle Connally made a motion to approve the minutes as written. The BOARD APPROVED.
APPROVAL OF BILLS
The month's bills were submitted. The BOARD APPROVED paying the bills as submitted.
COMMUNICATIONS
etter'Was circulated from Susan Sidle. Past President and former Trustee Of Port Townsend Public
Library, to the Jefferson Awards Editor. nominating Gael Stuart for the Jefferson Award.
A requst was received from Centrum inviting the Library to participate in National Poetry Month. Centrum
will provide four videos and a large screen for viewina at the Library.
DIRECTOR'S REPORT
See attached report .
Linnea asked for advice regarding the memorandums to the City Council and School Superintendent to
accompany the announcement from the State Library of the LSCA Title III grant requests and available
funding.
CONSENSUS: Proceed as planned except also send a copy of the memorandum for the City Council to
School Superintendent Medina.
FRIENDS OF THE LIBRARY
It was stated Friends agreed to pay approximately S1 100 for printina and bulk mailing of the committee
recruitment letters for the library development plan Friends have decided that rather than have a major
fund raiser they will be suppo Ling of the library development plan It was noted they took in approximately
5750 at their book sale last month in the Library- . Rather than having the booth as it was last year at the
County Fair. this year tote bags and bookmarks listing specially scheduled Library events and Library groups
will be given out. It was mentioned there is need for someone to take charge of book sales, to relieve Karen
of some of her duties. There was no response of volunteers from the request in the Newsletter for things
that need to be done.
LIBRARY FOUNDATION
John reported the Foundation approved previous drafts of the gift policy. He reported Bev Shelton had
presented a sample of the proposed brochure. He circulated a letter of thanks he had received from his
donation to the Foundation.
STAFF REPORT
Dahti Blanchard said the music donated by Dick Hall is being catalogued and she praised him for the filing
cabinet he had made for the Library to house the music. She said he will also be giving another cabinet to
the Library. It was noted the music given was ensemble music, but popular sheet music will also be
accepted.
She reported a turn -away crowd of approximately 130 people for their Coffee House concert; 50 people
were turned away. She pointed out Pat Yearian put together a wonderful concert. Gwen asked if the
theater at Fort Worden might be used for a Friends fund raiser another time.
Dahti also reported the Port Townsend Library Children's Choir is regularly numbering approximately 15
children.
COMMUNITY RELATIONS COMMITTEE
Orabelle and Linnea attended the Joint City Council and Planning Commission Capital Facilities and Utilities
Element Workshop. Orabelle responded to the presentation made at the meeting and pointed out that the
Library has technology as wei as books. She also noted the Library will be doing its own planning with the
community soon.
OLD BUSINESS
The January Board Retreat was discussed and it was noted the speaker had done well. Linnea asked
about listing the 1996 Library Board of Trustees in the front of the Policy Manual and also sending them to
the City Council Members. Gwen asked about the correctness of the terms listed. is
CONSENSUS: Clarify the terms with the Bylaws and Washington State Statutes before preparing for the
Council Member packets.
NEW BUSINESS
The 1996 -1997 Library Development Plan calendar and suggested subcommittees was discussed. Lee
suggested changing the Steering Committee to Coordinating Committee. The letter of invitation to all Port
Townsend Residents to participate in the Development Plan was also discussed. Modifications to the letter
included possibly shortening the text and adding a point of contact.
CONSENSUS: Approve the calendar and suggested subcommittees as amended and the letter to Port
Townsend Residents as modifed.
A special meeting was set for April 15':00 p m at the Library to review subcommittee members.
Jody discussed qualifications 'or members of the Steering Committee. Committee members will be
discussed at the March Boarc .Meeting.
MEETING ADJOURNED: 6:55 PM
NEXT MEETING: MONDAY March 25. 7:15 PM
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