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HomeMy WebLinkAbout102797ok; PORT TOWNSEND LIBRARY BOARD MEETING Port Townsend Library, Carnegie Room October 27, 1997 Present: John Sullivan (President), Orabelle Connally, Chris Johns, Sarah Muirhead Absent: Bill Maxwell Staff: Linnea Patrick (Director), Carol Costello (minutes) Guests: Bill Davidson (City Council) Before the meeting began, those present thanked Councilman Bill Davidson for all of his support to the library. Bill will be leaving his city council position this year. The meeting was called to order at 5:20 pm. Approval of Minutes: Orabelle moved that the minutes of the September 22 meeting be approved. Unanimous approval. Approval of Bills: Sarah signed the last set of bills. Linnea reported that the recent repairs to the upstairs furnace will cost the library over $400 to fix. The drains from the gutters are clogged, and will need to be cleaned soon. Communications: Each board member received an invitation to a tea sponsored by the Wooden Boat Foundation. Linnea received an informal complaint about the men's restroom odors. Public Comment: Bill Davidson told the board that as long as he lives in Port Townsend, he will continue to support the library. He also asked Linnea about the technology grant matching funds. Linnea answered that this will be discussed later in tonight's meeting. F Director's Report: Linnea has several packets of information for the board from the two conferences that she recently attended in Spokane. Linnea will call Ed Schumacher regarding a possible workshop to be done jointly between the Friends of the Library and the Library Foundation. If the councilmanic bond is approved, it will include $124,000 to repair the building and $27,000 to rearrange interior space. The children's staff is working on a foundation grant application to acquire $30,000 or more worth of new furniture and shelving for the children's area. Orabelle mentioned the excellent work that Linnea did as moderator at a recent candidate forum. 0 Friends of the Library: Linnea has been glad to see many new active rhembers at recent meetings. Carol reported that Adventures in Learning fall classes are proceeding with great success. November 12th is the next meeting of the Friends Board. Budget suggestions from the staff are due at that time for 1998. Linnea will be asking for CD Rom software to go along with the new technology grant. Foundation: No report Staff: No report Budget Committee: Mayor Julie McCulloch has recommended most that the Library asked for in the 1998 budget except $17,980 in salaries, $2,041 in benefits, .75 library assistant, .25 volunteer coordinator, $50 advertising, $800 staff tuition, and $200 printing/binding. The staff voluntarily recommends that they will forego their proposed low -end market level salary increases in order to increase staff hours. Orabelle expressed concern over this, she would rather see that the staff have market rate increases in salary. The board reluctantly agreed with the staff. Community Relations: No report Old Business: The board discussed suggestions for members of the Long Range IDFacilities Space Committee as called for in the Library Development Plan. Possible members suggested included Sally Kiely, Beverly Shelton, Mike Mortenson, Sue Sidle, Bob Little, Chris Carson, a city council representative and a Friends of the Library representative. • Linnea has figured out that during the last 12 years, library staff and supporters have generated $1,225,718 in non local tax revenue. This includes $3,476, from Trees of Port Townsend not included on the original list submitted to City Council. This does not include all of the money that the Friends of the Library has raised because records were not available prior to 1989. New Business: The board agreed that Linnea should ask for some supplementary budget funds which would include $2,000 in salaries, as well as additional building maintenance, supplies and staff substitute money. The total would be somewhere around $4,000. Linnea will meet with the budget committee to decide on the exact amount. Orabelle moved that the library be closed early on Christmas Eve at 2 pm, and on New Year's Eve at 6 pm. Unanimous approval. The meeting was adjourned at 6:40 pm.