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HomeMy WebLinkAbout092297r PORT TOYMSEND LIBRARY BOARD MEETING Port Townsend Library, Carnegie Room September 22, 1997 Present: John 'Sullivan (President), Orabelle Connally, Bill Maxwell, Chris Johns Excused: Sarah Muirhead Staff: Linnea Patrick (Director), Carol Costello (minutes) Guests: Mark Welch (City Council) The meeting was called to order at 5:17 pm. Chris Johns was welcomed as a newly appointed board member. Approval of Minutes: The minutes of the last two meetings, August 25 and September 8, were approved. Approval of Bills:. Linnea explained the internal rearrangement of budget lines. The office supplies, and interlibrary loan/reference lines are overspent because of the 35% increase in library business for the first 9 months of 1997. The telephone line may cover the interlibrary loan/reference line. The office supplies line will be covered by the new adult and replacement adult book lines. The September through December salary line will cover overspending in the salary line because of the use of a contract custodian since August. The final 1997 budget should come within 1% of! 00%. Communications: John received a survey from Washington State Library regarding the Washington Library Association. Linnea and a board member will fill it out. John received a letter from Patience Rogge, Jefferson County Library board member urging a "no" vote on a Washington Library Association ballot to change their by -laws so that the chair of the Trustees and Friends section would no longer be a voting member of the WLA board. Public Comment: Mark explained the PEG cable television channel interlocal agreement between the city government and the Port Townsend School District. Linnea will have a seat on the advisory board of the PEG access channel. She sat on a similar board in Salem Oregon_ Director's Report: Linea presented the budget she prepared to give to the mayor and city council. Along with the base budget, she prepared a number of other documents to hand in at the same time. She explained each of those documents to the board. She also explained that the library has received the technology grant that was recently applied for The grant cycle runs from November 1997 until April 1999, so no money will be spent until January 1998. By that time we will know whether the library will receive the money from the city that was requested in the 1998 budget. Linnea will be the chair of the CLAN board from October 1997 until September 1998. Friends of the Library: Orabelie attended the last meeting. She stated that there were quite a few new faces in attendance. The next book sale will be October 4th at the Community Center. Manlyn Rose is the new treasurer. The general fund balance is $10,346.08. The next meeting will be October 14. Library Foundation: Some duties have been allocated Foundation Board members to be carried out before their next meeting in December_ Staff Report: The next coffee house concert will be October 21 st, to celebrate the new piano. Budget Committee: Linnea will call the members after she meets with the mayor on October 1 to arrange the next meeting. The mayor's budget is due October 20. The city council budget hearing will be November 20th, and then the final budget will approved on December 15th. Building Committee: Linnea has been attending the city facilities planning meetings. Personnel Committee: No report at this time. Orabelle explained the recent salary study results to Chris. Community Relations: Bill recently met with Jack Westerman, the county assessor concerning theoretical annexation of the city library into the county library district. The present allocation for the Port Townsend Library by the city is $389,610. 1f we were to combine with the county library district, the income would be $222,663. The shortfall would be $166,947. The conclusion is that it is highly unlikely that annexation would be to anyone's advantage. New Business: The board discussed possible members for the Building and Space Study Committee as called for in the Iabrary Development Plan. - N ke Mortenson, Sue Sidle, and Beverly Shelton are willing to sit on the committee. Other suggestions were someone from the Friends of the Iabrary, an architect, an electrician, a representative from another city department, and a city council member. The next meeting will be October 27 at 5:15 pm. The meeting adjourned at 6:30 pm.