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HomeMy WebLinkAbout082597w PORT TOWNSEND LIBRARY BOARD MEETING Port Townsend Library, Carnegie Room August 25, 1997 Present: John Sullivan (President), Sarah Muirhead, Orabelle Connally, Jody Glaubman, Bill Maxwell Staff: Linnea Patrick (Director), Carol Costello (minutes) Guests: Bill Davidson (city council), Joe Finnie (city council candidate) Approval of Minutes: The minutes of July 28 were approved except for a change in the personnel committee report. Orabelle asked that Draft A be changed to Draft 1. Approval of Bills: The bills were approved. Linnea reported that the supply and reference/ILL (interlibrary loan) lines were far above what was appropriated for this time of year. Linnea concluded that this coincides with the fact that circulation is up at least 30% over last year's totals. Michael Hildt from City Hall has again suggested that the Library consider charging for ILL requests. Linnea figured that an ILL request costs between $6 and $7 per item. Linnea stated that these costs are part of the library's educational support system and the library should absorb the costs. Orabelle raised concern that charging for ILL's might violate state law which dictates that basic services should be provided free of charge. Public Comment: Bill Davidson mentioned that there will. be a new finance director at City Hall beginning September 2. His name is Michael Legarsky. Linnea did a fantastic job as an "angry library director" during the hiring process assessment center. Bill Davidson said that as we are entering the 1998 budget cycle the library has many advocates. Director's Report: The Library Behavior Policy has been posted on the bulletin board in the lobby. The city attorney says that the staff may call the police to escort offenders away from the building. Mayor Julie McCulloch has received two applications for the library board trustee position which will be vacant after August 31. The replacement will be approved at the September 2, city council meeting. Friends of the Library: The next meeting of the Friends will be September 9th at 5:30 pm. Bill Davidson and Mike Mortenson have volunteered to build a booth for library sales. This is subject to a review of the plans. Foundation Report: No report. Next meeting: September 3rd at 9 am. Staff Report: Beth deJamette's father is doing well after surgery. Staff members Lynn beRing and Bev Shelton have trained 3 new circulation volunteers. Dahti Blanchard has made plans for the library to purchase a returned studio piano made in Czechoslovakia from Langlois in Silverdale. It will be delivered August 28th. The old piano has been sold. Budget Committee: The next meeting will be September 4th at 1 pm. Building Committee: Linnea is waiting for an estimate from Bob Little regarding the structural changes to the building to enable rearrangement of space. City Council has tentatively agreed to add those costs to the amount they appropriated for facilities maintenance. Personnel Committee: Next meeting, August 26th at 1 pm. The committee will work on recommendations for page and substitute step increases, and a memo to Michael Hildt regarding the new sick leave ordinance and part time library staff Community Relations Committee: Bill Maxwell has looked at the 1994 study of the relationship between the Jefferson County Rural Library District and the Port Townsend Public Library. Bill will meet with Jack Westerman, County Assessor, in September, after the next property tax report has been run to obtain assessment information necessary for completion of a current study. Old Business CLAN Issues: The change from a dedicated line to a frame relay system will cost the ' library less per month when we switch over. The savings will be between $10 and $15 per month. The new system will be faster and have abetter connection. In the future the library will switch to a fractional T 1 line. A system upgrade will cost $70- 80,000, of which Port Townsend Library must pay 33 %. If CLAN does not receive a grant for this, Jefferson County Rural Library District has offered to pay the total cost up front. The other CLAN member libraries will then be able to pay them back over a period of 3 years. Plans to hire a 20 hour a week technical helper for CLAN are being prepared. Port Townsend Library will be responsible for paying 33% of 12 hours per week for this position. Each CLAN library will be able to pay above and beyond this amount for individualized technical help. New Business Sarah Muirhead asked to be excused from the next regular meeting of the board, September 22, 1997. Lesa Barnes from the Friends of the Library will be attending the WILL conference. 4W _* The board went into executive session at 6:40 pm. The meeting reconvened at 6:50 pm when the following action was taken. Orabelle moved that the director continue to accrue 5 weeks vacation leave plus 1 week (40 hours) discretionary leave. The discretionary leave is to be listed in the cite personnel policy schedule for FLSA (Fair Labor Standards Act) exempt positions, "_additional Discretionary Leave." Unanimous approval. The meeting was adjourned at 6:55 pm.