HomeMy WebLinkAbout032497PORT TOWNSEND LIBRARY BOARD MEETING
Port Townsend Library, Carnegie Room
March 24, 1997
Present: John Sullivan (President), Orabelle Connally, Jody Glaubman, Bill Maxwell,
Sarah Muirhead
Staff: Linnea Patrick (Director), Carol Costello (minutes)
Guest: Bill Davidson (City Council)
Approval of Minutes: Jody Glaubman moved to approve the minutes from the January
13th meeting as corrected, and the minutes from the February 20th and February 24th
meetings. Unanimous approval.
Approval of Bills: Linnea referred to the expenditure sheet for January and February's
totals. The library has not received totals from the city. Orabelle moved to approve the
bills. Unanimous approval.
Director's report: See attached. The carpet will be cleaned on April 6th using the same
high heat steam system as was used last year.
Linnea attended an Economic Development Council meeting in order to hear from a U. S.
West representative concerning future plans for upgrading service to the Olympic
Peninsula. The meeting proved to be less than useful. Tomorrow Linnea, Bruce Freeland,
the mayor and U.S. West reps will meet again to discuss future plans. The library has a
plan, the city has a plan, but does U.S. West have a plan?
The staff is considering moving the current magazines shelving and the YA collection into
the Carnegie Room beginning in June. The piano would be moved into the periodical
room in order for library programs to continue. The volunteers who mend books are
currently using the Carnegie Room to work.
The Children's library will be closed April 11th for rearrangement.
Gwen Howard and Beverly Shelton have been appointed to City Public Facilities Advisory
Committee. The first meeting will be April 2nd when Bob Little will present his report on
the condition of the library building.
Carol Cahill will be attending the National Medical Librarians conference in Seattle in
May. Linnea will attend the National Small and Rural Libraries Conference in September
and the WILL (Workshop in Library Leadership) conference that will be held that same
week in Spokane. Library trustees are especially urged to attend the WILL conference.
Friends of the Library: Orabelle reported that the Friends rummage sale will be held
Saturday, April 5, at the homes of Gwen Howard, Jerry Boarino, and a third home in the
same neighborhood. Drop offs can be left at their homes beginning Monday, March 31 st.
The Friends considered the Ladies on the Shore program to be a warm family event, even
though expenses were not met.
The Friends decided that they will set aside a guaranteed onhand amount of money each
year to be used by the library at its discretion. Any special requests above this amount will
be brought before the Friends board.
The Friends will not have a booth at the Jefferson County Fair this year. They have issued
an invitation to the board and foundation asking if they would like to use the booth before
it is given back to the fair. Orabelle will give the invitation to the foundation for their next
meeting.
The Friends are eagerly seeking new members. The president and treasurer are
completing their second years in office and cannot serve again. The secretary has
resigned. Linnea reported that the staff is actively recruiting new members.
Library Foundation: John reported that the foundation met March 12th.
Organizationally, things are in place. They are planning an author's evening in October to
introduce the foundation to the public. This will also enable the foundation to raise
additional funds in order to hold future annual events.
Staff: Carol presented a "hedgehog" thank you card to the board from the staff for the
wonderful treats that were given in honor of Valentine's Day.
Carol read Beth deJamette's report concerning the summer reading program. The theme
for this summer will be "Wild About Books." This year the children will be asked to read
books from several subject areas in order to win prizes. Along with craft workshops,
approximately 25 children will work on "Living Pictures," picking favorite scenes from
books they have read. There will be a performance at the end of the summer along with
an ice cream social. Young adults will participate in "Cover to Cover" as they did last
year, perhaps meeting at local coffee houses to discuss the books they have read. The
Port Townsend Recreation program will send small groups of students to the library twice
a week to discuss books they have read.
To celebrate National Book Week in April the staff has ordered and will be wearing
identical T -shirts with a book theme. Carol passed around the catalog.
Beth attended a young adult "CAYAS" meeting in Ellensburg, March 7th, along with 30
other young adult librarians from Washington State.
Personnel Committee: Orabelle is waiting for statistics from the State Library
concerning staff salaries.
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Old Business: The Library Development Plan was discussed. The board gave a few
suggestions including: a picture of the library building will be on the front cover, statistics
should be repeated near the end in larger print, Library Expenditures 1996 and the 1997
organization chart should become tables and should be included after the introduction, the
timeline should be the last page with appendix A & B to follow, a table of contents should
be inside the front cover, the goals should have boxes around them, each section should be
printed on different colors of paper.
Bill Maxwell moved that the Library Development Plan should be accepted. Unanimous
approved.
Linnea presented the staff recommendations for a list of damage charges. Bill Maxwell
moved that the list be accepted. Unanimous approval. (List attached)
New Business: The board discussed the process that should be used to evaluate the
director. They decided to continue using the same format as last year. Linea will write
an annual report and present it to the board. Linnea will attach her current salary and
remind the board of the figures that are in the current budget.
The next meeting will be April 28th with an executive session to follow to discuss the
director's salary. Because several of the board members and the director will be out of
town during most of May, a meeting in May will only be held if needed.
The meeting was adjourned at 6:40 pm.
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