HomeMy WebLinkAbout072898I0/c�g(?)
PORT TOWNSEND LIBRARY BOARD MEETING
Port Townsend Library, Carnegie Room
July 28, 1997
Present: John Sullivan (President), Sarah Muirhead, Orabelle Connally, Chris Johns, Bill
Maxwell
Staff: Linnea Patrick (Director), Carol Costello (minutes)
The meeting was called to order at 5:16 PM.
The minutes from June 22nd and July 1 st were approved as read.
Communications: John mentioned the invitation he received for the WILL Conference
to be held next fall (1999). Each member of the board received this mailing.
Director's Report: Tim McMahan, city attorney, was not able to attend this meeting.
Tim has been invited to attend the meeting in August.
After July bills have been paid, only 53% of the library budget has been spent
The library move seems to be progressing very slowly. The new adult reference desk,
chair and table racks, and children's video racks have arrived. The closet from the staff
• room has been moved into the workroom. Public works employees have moved excess
items from the electrical closet into the old entrance to the children's room. Window
replacements are being worked on. The elevator people are due this week.
Linnea and Carol Costello have been interviewing candidates for the new library assistant
position. Five of eleven candidates have been interviewed. Sixty -two applications were
received. Names of candidates that did well on the interview will remain on a list for 18
months. The library will need to hire more substitutes because of the new configuration
which includes three public service desks..
Friends of the Library: Karen McKenna volunteered to be part of the centennial
celebration committee.
Staff: Carol reported on the success of the Summer Reading Program. Linnea showed
floor plans for the move to the board.
The board was concerned about proper signage for the move. Children's signage has been
ordered as part of the gWgrant budget. Adult signage will come out of next year's supply
budget. Many temporary signs will be in place when we reopen, as well as 8 1/2" x 11"
maps of the library/
1 Budget committee: The budget committee will meet on August 10th at 9 AM to
discuss the 1999 budget which is due to city hall on August 23rd. Linnea will be asking
for an inflationary increase in the materials budget and additional staff. It is anticipated
that the mayor will ask departments to do the same business as this year. Perhaps some
additional money will be approved by council when presented by the Mayor as added
budget "modules."
Personnel: Orabelle has looked at the Washington State Library salary survey and
charted it. Most all statistics from libraries have been reported. Port Townsend Public
Library staff salaries are more in line with other libraries for this year than they were last
year. Department manager salaries are still down $.50 to $1.00 per hour. The personnel
committee will tentatively meet Thursday morning August 6th at 9 A.M.
Community relations: An expanded committee including representatives from the staff,
the friends and the foundation, will meet on Monday morning, August 3, at 9 A.M. to plan
a celebration for the 100th anniversary of the library and 85th anniversary of the library
building.
Old Business: The upstairs wall is scheduled to be removed on Sunday, August 2nd.
Board member recruitment -- have not heard a definite commitment from the prospective
board member.
New Business: The city has a new gift ordinance policy. Linnea presented the new
Donation Acceptance Form to the board. Port Townsend Library will use a similar form
in addition to sending a thank you letter to donors.
Orabelle reported that Margie from the Jefferson County Rural Library board told her that
there are several members of their board who are showing an interest in taking on Port
Townsend as a part of the Jefferson County Library District even though district taxes
collected in Port Townsend would not cover the cost of running Port Townsend Library's
operations. They would like to have the two libraries discuss this. The JCRL District has
a reserve fund from timber revenues. Linnea would like to see them add branches at
Quilcene and Brinnon before considering adding Port Townsend.
The next regular meeting of the board will be Monday, August 24th at 5:15 PM. The
meeting adjourned at 6.27 PM. There will be a special board meeting on Monday, August
17th, at 5.15 P.M. for approval of budget requests to be submitted to the Mayor.
rI
L -�