HomeMy WebLinkAbout081611From: Mirandy Cook [cookmirandy @yahoo.com]
Sent: Wednesday, August 17, 20119:40 PM
To: Carol Costello
Subject: August advisory minutes
PTPL Advisory Board Minutes
August 16, 2011 4:00 P.M. Pink House
Members present: Fran Post, Ken Dane, Mirandy Cook
Members absent: Eileen Price, Ben Dow, Caitlin Harrison
Staff present: Jean -Marie Tarascio
Public present: Deb Stinson
Scribe: Mirandy Cook
Public Comment: None
Staff Report (Jean -Marie Tarascio):
Max Grover illustrated invitations were sent out this past Friday to donors and prospective
donors to announce the Pink House celebration. The event will be held August 27th from 1 -4
P.M. and will include a special building - themed story hour, building manipulatives for the
children to play with, music, a community -made banner project that will be used to decorate the
construction zone, popcorn, concrete poetry by the teens (in the shape of a house), face
painting, balloons, the passing of the check, guest speakers and information tables. There will
also be a formal announcement of the new name for the Pink House (possibly the Library
Meeting. House, but still historically cited). The renaming will further connect the historic house
to the public as a program space for the library.
• It was suggested by a member that during the event all Library Board members should wear an
identification tag. In addition to this Friday's invitation mailing, an e-mail blast will be sent out to
all card holders right before August 27. There will also be an e- newsletter alert as well.
Friends Report:
Library Director:
Theresa reported that the Pink House Celebration and Kick -Off will be 1 to 4pm
on August 27th. There will be popcorn, activities for kids (story hour, face painting,
making flags), and a "formal" program with dignitaries at 3pm followed by Joey
Pippia's magic show. Radio interviews and an editorial in the Leader are planned to
publicize the celebration.
All donors will be invited. There will be an invitation mailing party this Friday
afternoon (8/12) at the Pink House at 10am.
Renee mentioned that there will be Capital Campaign materials and items for sale at
tables on the front porch.
Foundation Report:
Reported by: Mirandy Cook
Introduction of New Members:
It was announced that two new members will be joining the PTPL Foundation Board: Mary
Sepler and Kelly Conrads (not present at meeting). Mary Sepler, the reading specialist at Grant
Street Elementary, will be a vital connection between the Public School System and the P.T.
• Public Library, Kelly Conrads has worked extensively for Centrum and will bring her valuable
talents as a graphic artist.
Remarks by David Timmons:
. David Timmons opened with the question "Where do we go ?" He then continued with an
assessment of the city's current circumstances. The recent and current economic bad news
does not bode well for the near future. We are, however, better off than most places in the
country. Much of the data is skewed in unexpected ways. We show strong economic strength in
certain sectors such as sales with real estate an expected exception. All of this is creating a
negative psychological effect on people. Major donors have been getting together to redefine
the non - profit sector of Port Townsend for the future. We need to look at an alternative strategy
for the Library Expansion Project considering the times that we are living in. We should wait out
the storm and extend things. We should redefine the project in installments and "pay as we go."
Proposed Installment Plan.,
Phase 1) Pink House (funded)
Phase 2) FEMA Renovations of Carnegie
Building envelope restoration
Limited library interior renovation
Phase 3) Limited south side renovation
Phase 4) Construction of new addition
Completion of renovation
Restoration of Carnegie building as funding is secured
Many options are being considered on how to use the existing library space while each phase of
is construction is completed. For instance a book modular in both the front and back parking lots
might house books relocated due to construction. The children's collection may be the easiest
to move into the modulars. Of course this will also demonstrate the obvious necessity for more
shelf space. It will cost slightly more to modify the library in phases than the original plan to build
everything at once, but due to the challenging economic circumstance we are in, it is simply
unattainable otherwise. A final plan is still in development. The scope is is not changing, just the
path to get there. The "pay as you go" approach may perhaps be more appealing to the public.
The Foundation Board members each expressed their opinions about Mr. Timmons' plan. The
general opinion was that, although slightly disappointed in the pace of progress, considering the
situation, the board remained optimistic that its goals were still attainable with necessary
adjustments to the new plan.
Additional Board Member Business:
Paula Clark informed the Board that she currently has ten Carnegie parties scheduled with
about five more potential parties.
Steering Committee Report - April /May:
1. Due to the current economy the campaign will likely extend another year to 2014
2. Building will be in 3 parts: 1) Pink House; 2) FEMA work on Carnegie Bldg. 3) New wing
3. Special label wine available from /at Sorensons: Library ReAaD
4. Library Foundation is asking for help in calling potential donors
• Old /New Business:
Absent members need to sign up for their attendance spot at the foundation meetings.
Attendance for Foundation meetings:
October: Ken Dane
November: Fran Post
December: Mirandy Cook
Ken suggested that PTPL Advisory Board members aid Theresa with strategic planning for the
library. Ken will provide a draft at the next meeting.
Board members discussed options of where PTPL Advisory meetings should be held during the
Pink House construction.
Meeting adjourned at 4:47 P.M. Next meeting is Tuesday, September 20, 2011, 4:00 P.M.,
location at this time unknown.
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