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HomeMy WebLinkAbout120313 Port Townsend Library Advisory Board Special Meeting Minutes Date: December 3, 2013 Time: 3:00-5:02 Location: City Hall Scribe: Lisa Crosby Members Present: Ellen Frick, Kierra Miller Hodlik, Jennifer Cohn, Lisa Crosby, Larry Fisher, Ian Keith, Members Absent/Excused: Ann Healy-Raymond Staff Present: Bev Shelton, Interim Library Director; David Timmons, City Manager; Ken Clow, Public Works Director; Bob Jean, interim City Finance Director Guests: Richard Jahnke, George Randels, Sheila Khalov, Margaret Lee, Jim Todd, Julie Jaman 1) Introductions/Welcome to guests 2)Public Comment George Randels and Margaret Lee each spoke, thanking LAB members for serving on the committee. 3) Review of minutes from November 19, 2013 meeting Minutes approved as written 4) Communications from public The Board received two emails written during the prior week, one from George Randals and the other from Jim Todd. LAB members read the emails. Jennifer intends to keep records of all emails send to the LAB on file. Jennifer will also forward all emails addressed to the LAB to members to read before the meeting. 5) Business Moving back to Carnegie Site David Timmons informed LAB members that time is of the essence when it comes to moving the library back into the Carnegie building. The LAB does not have the luxury of time and may need to adopt an expedited plan. Reasons for the hurry include the fact that the YMCA is struggling due to lack of space, the Mountain View building is faced with roof and boiler issues that may require all building occupants to have a"plan V and, as time goes on, the City may have a hard time offering organizational support to move the Library back since the City is faced with many time and capital intensive projects that stretch its resources. Ken Clow and LAB members discussed what needs to be done before the Library moves back in. Ken will provide committee members with a list of items including such things as painting and carpeting. There will be future meetings with architect Jim Carry. It is important for the LAB to decide how the Library space will be used. Library Director David Timmons asked the LAB what has changed when it comes to choosing a library director since Keith Derrick was being mentored for the position of director. Discussion ensued and the LAB plans to address the topic of the Library Director Job Description at its December 17th meeting. During the next 2 weeks Kierra will work on developing a job related profile for the library director. She will enlist Ann's help as well as that of the Library staff and will report back to the LAB on December 17th. David Timmons will send committee members a draft of the finance director job profile to use as a reference when considering the library director profile. Budgets for moving back There are limited funds for moving back. There is a $150,000 Heritage grant requiring a 2:1 match that must be used only for the Carnegie. The City will also likely approve $30,000 in its budget for the move. Council Resolution 13-032 The LAB did not request that any changes be made to the Council Resolution and accepted it as written. Complete bio-sketches Jennifer asked members who haven't yet completed bio-sketches to send them to her. Agenda Items for December 10th, 2013 meeting: Programmatic priorities of library + survey info Workspace requirements Budgets for moving back Ian agreed to chair the next meeting since Jennifer will be absent.