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HomeMy WebLinkAbout031813 CITY OF PORT TOWNSEND MINUTES OF THE REGULAR SESSION OF MARCH 18, 2013 CALL TO ORDER AND PLEDGE OF ALLEGIANCE The Port Townsend City Council met in regular session the eighteenth day of March in the City Council Chambers at 540 Water Street. Mayor David King called the meeting to order at 6:30 p.m. ROLL CALL Councilmembers present at roll call were Robert Gray, David King, Michelle Sandoval, Deborah Stinson, and Mark Welch with Kris Nelson, and Catharine Robinson excused. Staff members present were City Manager David Timmons, City Attorney John Watts, Public Works Director Ken Clow, Public Services Director Rick Sepler, Library Director Theresa Percy, and City Engineer Dave Peterson. Council member Kris Nelson arrived later in the meeting. CHANGES TO THE AGENDA Mayor King announced there will be an executive session at the end of the meeting regarding union negotiations and personnel evaluation. He requested that item "F" Resolution 13-011, Recognizing the Significance of Washington State Parks during its Centennial Anniversary be removed from the consent agenda and placed as the first item of unfinished business. There were no objections. COMMENTS FROM THE PUBLIC There was no public comment. CONSENT AGENDA Bills, Claims and Warrants: Electronic Funds Transfers in the amount of$1,043.20 Vouchers 120125 through 120135 in the amount of$27,663.88 Approval of Minutes: February 11 (Joint Meeting), February 19, and March 4 Resolution 13-008, regarding the Design Review Committee amending Resolution 08-031 (adding sunset provision) Ordinance 3088, Amending Port Townsend Municipal Code Chapter 10.04 Parking to Correct the Section Numbering (Pursuant to PTMC 1.01.015) City Council Business Meeting March 18, 2013 Page 1 of 6 Contract authorization - Olympic Peninsula Tourism Commission Motion: Mark Welch moved to approve the consent agenda as modified, without Resolution 13-011. Deborah Stinson seconded. Vote: motion carried unanimously, 5-0 by voice vote. UNFINISHED BUSINESS Resolution 13-011, Recognizing the Significance of Washington State Parks During its Centennial Anniversary Mayor King introduced the resolution honoring Washington State Parks. Ranger Todd Jensen was present, representing the Fort Worden staff. Dave Robison spoke on behalf of the Fort Worden Public Development Authority. Tim Lawson spoke in favor of the resolution representing the Fort Worden partners. Motion: Michelle Sandoval moved to approve Resolution 13-011 recognizing the significance of Washington State Parks during its Centennial Anniversary. Deborah Stinson seconded. Vote: motion carried unanimously, 5-0 by voice vote. NEW BUSINESS Proposed Library Expansion Review Process City Manager David Timmons reviewed the Library expansion review process and noted that a draft resolution is also before the Council which authorizes a contract for technical services in an amount not to exceed $27,000 which includes $5,000 incurred to date, $21,000 for additional planning related to the expansion review process and $1,000 for reimbursable expenses for the Library architect's services. He stated that this unanticipated expense could be covered by amending the current list of capital projects, amending the current Library budget without a supplemental budget, or amending the Library budget and allocating funds from the Library reserves. Public Services Director Rick Sepler reviewed the flow chart. Chelcie Liu spoke on behalf of the Library Foundation, stating that it is important that people be assured their funds will be used for a significantly improved library at the Carnegie site as the Foundation continues to raise funds. There was discussion about parking and potential mitigations through SEPA. Different methods of providing information to the public about the process were also discussed. City Council Business Meeting March 18, 2013 Page 2 of 6 Library Director Theresa Percy stated that the Library has an adequate fund reserve to cover the cost for architectural services to support the process. She stated a preference for using reserve over operating funds and also noted it is a critical investment in the expansion project. Public comment: Julie Jaman commented on the library design and the upcoming process. There was further discussion about parking issues and the implications of the National Endowment for the Humanities (NEH) grant deadlines. Councilmember Nelson arrived at 7:24 pm. Discussion ensued about the options for funding technical services of the architect detailed in Resolution 13-013. Consensus was that option 1 (amending the list of capital projects with local dollars that are not restricted, i.e. Parkside Park and 1% for the Arts) was not favored but that options 2 (current Library budget) and 3 (amending Library budget and allocate additional funds from Library reserves) or a combination of 2 and 3 would be acceptable as determined by the City Manager and Library Director. Motion: Mark Welch moved to approve Resolution 13-013, incorporating the Library Expansion Review Process dated March 12, 2013 and direct the Library Director and City Manager to work on funding alternatives for this from options 2 or 3 or a combination of the two, at the discretion of staff. Michelle Sandoval seconded. Vote: motion carried, 5-1 by voice vote, Robert Gray opposed. Free Speech and Sidewalk Obstruction City Attorney John Watts reviewed the staff report. He stated that the recommended approach is to look at specific, detailed regulations rather than attempting enforcement that relies on a blanket prohibition against structures on sidewalks. Any regulations adopted would be content and viewpoint neutral and balance the rights of free speech with the rights of the public. There was brief discussion. There was no public comment. Motion: Kris Nelson moved to refer consideration of possible sidewalk and park use regulations to the Special Projects Committee. Mark Welch seconded. Vote: motion carried unanimously, 6-0 by voice vote. Resolution 13-009, Updating and Providing for Pool Fees Public Services Director Rick Sepler updated the Council on the current situation at the pool that is delaying the opening. He reviewed the packet materials regarding rationale for the new fee structure. He added that the City awards scholarships to City Council Business Meeting March 18, 2013 Page 3 of 6 low income users for swim lessons. Public comment: Anita Edwards, Jefferson Aquatic Coalition, stated that the Aquatic Coalition has no position at this time on the proposed fees and would need to review them. There was Council discussion, including comments on how attracting more users would also raise revenues; whether it is possible to partner with local hotels on offering packages that include pool use; clarification that school-sponsored swim club use would be credited against the City's Mountain View lease; and a desire for a response from the Jefferson Aquatic Coalition. It was suggested that a two week delay prior to instituting the new fees would allow feedback. Motion: Michelle Sandoval moved to approve Resolution 13-009, Updating and Providing for Pool Fees with an implementation date two weeks from resolution adoption. Mark Welch seconded. Vote: motion carried unanimously, 6-0 by voice vote. Resolution 13-012, Authorizing a Volunteer Compensation Package in Connection with the Mountain View Pool Mr. Sepler reviewed the packet materials, noting that any pass earned with volunteer labor would not be transferable. He stated that volunteers who become certified for various jobs are usually trained in house and sometimes pay the cost for certification training themselves. Public comment: Bob Johnson questioned whether this program was requested by current volunteers (answer was no). Brief discussion followed. A two week delay prior to implementation was recommended. Council also asked whether volunteers who have been working prior to passage of this resolution could be included. Motion: Michelle Sandoval moved to approve Resolution 13-012, Authorizing a Volunteer Compensation Package in Connection with the Mountain View Pool, with program to take effect two weeks from date of adoption. Kris Nelson seconded. Vote: motion carried unanimously, 6-0 by voice vote. Resolution 13-010, Authorizing the Mayor to Represent the City at the Surface Transportation Program (STP) Selection Committee and Confirming the City Project Applications to be Submitted for STP Funding City Engineer Dave Peterson reviewed the packet materials, noting that funds from the Federal Surface Transportation Program are distributed through a County selection process to Jefferson County, Jefferson Transit, and the City. The resolution authorizes the Mayor to represent the City at the STP Selection Committee on March City Council Business Meeting March 18, 2013 Page 4 of 6 20, 2013, and confirms the City project applications to be submitted for STP funding as listed in the resolution. Mr. Timmons noted that the STP funds are only for federally designated roads, not neighborhood streets. There was no public comment. Motion: Michelle Sandoval moved to approve Resolution 13-010, Authorizing the Mayor to Represent the City at the Surface Transportation Program (STP) Selection Committee and Confirming the City Project Applications to be Submitted for STP Funding. Mark Welch seconded. Vote: motion carried unanimously, 6-0 by voice vote. PRESIDING OFFICER REPORT Appointment of City Council representatives to work with School District representatives on Mountain View Planning Mayor King stated this is a follow-up action from the joint workshop held with the School Board. He proposed that he and Councilor Sandoval represent the City in meetings with School District representatives to discuss Mountain View planning. Motion: Mark Welch moved to appoint City Council representatives David King and Michelle Sandoval to work with School District representatives on Mountain View Planning with Kris Nelson as alternate. Deborah Stinson seconded. Vote: motion carried unanimously, 6-0 by voice vote. CITY MANAGER REPORT Capital Projects Update - 1st Quarter 2013 City Manager David Timmons and City Engineer David Peterson briefed the Council on the status of 2013 capital projects listed in the agenda bill attachments. There was brief Council discussion including questions about the recently awarded $500,000 energy grant, potential Department of Ecology grant for boiler replacement and amount of staffing and/or consultants needed for the year's projects. SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING AND/OR STUDY SESSION COMMENTS FROM COUNCIL Council Finance and Budget Committee Report Deputy Finance Director Corena Stern reviewed financial information and a narrative City Council Business Meeting March 18, 2013 1 Page 5 of 6 for the month of January as presented to the City Finance and Budget Committee. The presentation will be a regular item on the agenda of the first Council business meeting of each month. Councilors requested that copies of summary documents and the narrative be included in the Council packet prior to the meeting. EXECUTIVE SESSION - COLLECTIVE BARGAINING AND PERFORMANCE EVALUATIONS (30 MINS) At 9:25 p.m., Mayor King announced that the Council would go into executive session regarding collective bargaining and performance review. He stated the session would take approximately 30 minutes and no action is anticipated. ADJOURN The Council reconvened at 10:05 p.m. There being no further business, the meeting was adjourned at 10:06 p.m. Attest: Pamela Kolacy, MMC City Clerk City Council Business Meeting March 18, 2013 Page 6 of 6