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HomeMy WebLinkAbout2242 Supplemental Budget AppropriationsRevised ORDINANCE NO. 2242 AN ORDINANCE APPROPRIATING THE SUM OF $23,350 TO THE CURREB~ EXPENSE FUND, $1,900 TO THE STREET FUND, $7,000 TO THE LIBRARY FIFND, $125,000 TO THE LIBRARY RENOVATION AND ~DITiON FUND, $30,450 TO THE PARK FUND, $105,000TO~"'nEAR~ERIALS~P-EE~FUND, $267,584 TO THE HOTEL/MOTEL TRANSIENT TAX FUND, $525,140TOTHELOC~Y.I}JPROVE}JEN?DISTHIC?NO- 1 FUND, $70,000 TO THE F.A.U.S. CONSTRUCTION PROJEC~ I~GND, $805,532 TO ~ WATER-SEWER FUND, $$96,000 TO THE STORM AND SUI~ACE WATER FUND, AND $46,500 TO ~HE 1956 TI~%NS]JISSION LINE REPLACEMA"NT FUND, MAKING FINDINGS AND DECI~RING AN E~fLq~GENCY THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND, UPON REVIEW OF THE 1991 BUDGET FOR THE CITY MAKES THE FOLLOWING FINDINGS: A) It has been determined that a representative from the Historic Preservation Commission should attend the Washington State Governor's Downtown Revitalization Training Institute. B) Freeze damage has occurred to City Hall and maintenance requirements are beyond the scope projected in 1990. C) The Health and Safety Committee is finding it difficult to fulfill its mandate without an operating budget. D) With the retirement of the lead person in the street crew, it is necessary to supplement the salary of another employee to take that role. E) In order to accurately evaluate the traffic flows within the city, traffic counters need to be regularly available. F) Landscape work around the new library addition in order to finish the work at the site. G) Final funding sources have yet to be determined requiring interfund loans be made to finance the unfunded balance for construction of the library renovation and addition. H) A salary adjustment is in order for the position of Parks Crew Foreman. I) Storm damage occurred over the winter to the city parks. 1 J) Freeze damage occurred over the winter to arterial streets. K) Improvements for Kearney Street have been approved for grant funding which require matching funds. L) Advertising in "Destination Washington" was approved by the City Council at their regular meeting on April 2, 1991. M) Additional support for the transportation of the Rhody Float was approved by the City Council on April 2, 1991. N) Interfund loans have been necessary as interim financing of the Balloon Hanger until a bond issue purchase is completed from Farm Home Administration. O) Additional engineering and project administration has been required to complete the Seaview Sewer line installation and cleanup work. P) Interfund loans to finance the construction of the Seaview Sewer line are needed until the final assessment role is established and bonds are issued to finance the balance of the construction. Q) Salary adjustments are needed for Public Works administrative staff. R) A GIS study is needed to complete the mapping of city utilities and create an adequate data base. S) The moving of offices to the Porter Farm telephone and radio installation, landscaping construction as well as additional furnishings. House requires and parking lot T) In November of 1990 the City Council approved a rate study, an update of the Water Comprehensive Plan, and certain legal fees which were not billed until 1991. U) Current appropriations were not sufficient topurchase a vehicle for Water Quality along with testing equipment. V) The city's chlorine system was found to need replacement. W) A fee must be paid to the USDA to provide monitoring services in the watershed. X) Loans to other fund are a sound investment for the Water-Sewer reserves and were approved by Ordinance No.2237 adopted on April 16, 1991. Y) A salary adjustment is necessary for the position of Treatment Plant Operator. 2 Z1) The purchase of an emergency generator for use at the sewer treatment plant and other locations within the system is necessary for use in the event of a prolonged power outage. Z2) Additional value engineering and legal services were needed in order to settle a legal dispute with Sensible Sewer. Z3) Design work is needed to prepare the necessary bid specifications for a storm drainage improvement project on Washington Street. Z4) Study of the dam at the source of the city's water system begun in 1990 is being billed in 1991. Z5) There has been storm damage to fencing and other facilities connected with the supply source for city water. Z6) The foregoing emergencies were not reasonably foreseeable at the time of filing of the city's preliminary budget and requires expenditure of money not provided for in the annual budget for 1991. THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND, IN REGULAR SESSION ASSEMBLED, DOES ORDAIN AS FOLLOWS: Section 1- The sum of TWENTY-THREE THOUSAND THREE ~DRED FIFTY DOLLARS ($23,350.00) is here and hereby appropriated as a supplement to the 1991 budget for the City of Port Townsend in the Current Expense Fund for Mainstreet contract increase, city Hall repairs, and Safety Committee expenses to be funded from contingency funds as set forth in Exhibit "A" attached hereto as though fully set forth herein. Section 2. The sum of ONE THOUSAND NINE HLFNDRED DOLLARS ($1,900.00) is here and hereby appropriated as a supplement to the 1991 budget for the City of Port Townsend in the Street Fund for salary increases and a traffic counter to be funded from unappropriated beginning fund balance as set forth in Exhibit "A" attached hereto as though fully set forth herein. Section 3., The sum of SEVEN THOUSAND DOLLARS ($7,000.00) is here and hereby appropriated as a supplement to the 1991 budget for the City of Port Townsend in the Library Fund for landscaping and other building expenses to be funded from unappropriated beginning fund balance as set forth in exhibit "A" attached hereto as though fully set forth herein. Section 4. The sum of ONE HUNDRED TWENTY FIVE THOUSAND DOLLARS ($125,000.00) is here and hereby appropriated as a supplement to the 1991 budget for the City of Port Townsend in the Library Renovation & Addition Fund to repay interfund loans from transfers in from other funds as set forth in exhibit "A" attached hereto as 3 though fully set forth herein. Section 5. The sum of THIRTY THOUSAND FOUR HUNDRED FIFTY DOLLARS ($30,450.00) is here and hereby appropriated as a supplement to the 1991 budget for the City of Port Townsend in the Park Fund to pay for a salary increase and repair for storm damage from grants and unappropriated beginning fund balance as set forth in Exhibit "A" attached hereto as though fully set forth herein. Section 6. The sum of ONE HUNDRED FIVE THOUSAND DOLLARS ($105,000.00) is here and hereby appropriated as a supplement to the 1991 budget for the city of Port Townsend in the Arterial Street Fund to repair freeze damage and provide for the match to F.A.U.S. funds for Kearney Street improvements from unappropriated beginning fund balance as set forth in Exhibit "A" attached hereto as though fully set forth herein. Section 7. The sum of TWO HUNDRED SIXTY SEVEN THOUSAND FIVE HUNDRED EIGHT FOUR DOLLARS ($267,584.00) is here and hereby appropriated as a supplement to the 1991 budget for the City of Port Townsend in the Hotel/Motel Transient Tax Fund to pay for additional advertising in Destination Washington, provide for additional Rhody Float travel, and pay back interfund loans from bond proceeds and unappropriated beginning fund balance as set forth in Exhibit "A" attached hereto as though fully set forth herein. Section 8, The sum of FIVE HUNDRED TWENTY FIVE THOUSAND ONE HUNDRED FORTY DOLLARS ($525,140.00) is here and hereby appropriated as a supplement to the 1991 budget for the City of Port Townsend in the Local Improvement District No. 1 Fund for engineering and contract administration as well as to repay interfund loans from assessments and bond proceeds as set forth in Exhibit "A" attached hereto as though fully set forth herein. Section 9. The sum of SEVENTY THOUSAND DOLLARS ($70,000.00) is here and hereby appropriated as a supplement to the 1991 budget for the City of Port Townsend in a new fund to be known as the F.A.U.S. Construction Project Fund for improvements to Kearney Street to be funded from grants and transfers from other funds as set forth in Exhibit "A" attached hereto as though fully set forth herein. Section 10. The sum of EIGHT HUNDRED FIVE THOUSAND FIVE HUNDRED THIRTY-TWO DOLLARS ($805,532.00) is here and hereby appropriated as a supplement to the 1991 budget for the City of Port Townsend in the Water-Sewer Fund for salary increases, a GIS Study, phones and radio for the Porter farm, furnishings for the Porter Farm, landscaping and parking lot for the Porter Farm, a rate/impact fee study, attorney's fees, a vehicle, water quality testing equipment, services from the USDA, Chlorine system replacement, interfund loans, a generator for the Sewer Treatment Plant, and value engineering from loan repayments and unappropriated ending fund 4 balance as set forth in Exhibit "A" attached hereto as though fully set forth herein. Section 11. The sum of NINETY SIX THOUSAND DOLLARS ($96,000.00) is here and hereby appropriated as a supplement to the 1991 budget for the City of Port Townsend in the Storm and Surface Water Fund for design work on the Washington Street to be funded from unappropriated ending fund balance as set forth in Exhibit "A" attached hereto as though fully set forth herein. Section 12. The sum of FORTY SIX THOUSAND FIVE HUNDRED DOLLARS ($46,500.00) is here and hereby appropriated as a supplement to the 1991 budget of the City of Port Townsend in the 1956 Transmission Line Replacement Fund for storm damage repairs and a study of the dam to be funded from unappropriated beginning fund balance as set forth in Exhibit "A" attached hereto as though fully set forth herein. Section 13. There is here and hereby found and declared to be an emergency requiring the foregoing appropriations to the 1991 budget for the City of Port Townsend. Section 14. This ordinance shall take effect upon its passage, approval and publication in the form and manner provided by law. READ fOr the first time on May 7, 1991. Read for the second and third times, passed by the Council and approved by the Mayor on May 21, 1991. Attest: City Clerk Mayor Approved as to form: City Attorney C:~BUDGET~91BUDAME.ORD May 20, 1991 5 Current Expense RESOD~CES 010.00.587.000.70.700 TOTAL EXPENDITURES Non-Payroll 010.01.511.100.51.487 city Hall 010.32.519.500.48.436 Safety Committee 010.41.524.100.21.206 010.41.524.100.31.301 010.41.524.100.31.308 010.41.524.100.31.309 010.41.524.100.43.425 010.41.524.100.49.445 010.41.524.100.49.451 TOTAL Street Fund RESOURCES 110.272.000.00 TOTAL EXPENDITURES 110.11.542.310.11.101 110.11.542.640.63.613 TOTAL .Library Fund RESOURCES 120.272.000.00 TOTAL EXPENDI~JRES 120.12.572.500.48.436 TOTAL EXHIBIT "A" 1991 BUDGET ADJUSTMENTS Contingency ($23,350) $23,350 Main Street Contract city Hall Repairs $ 350 20,000 Safety Committee Hats, etc. 200 office Supplies, Letterhead, etc. 100 Publications, Books, Video Tapes 500 Training Supplies, equipment 500 Safety Committee Meals & Travel 1,000 Dues and Memberships 400 Registrations 300 Beginning Fund Balance Salary Increase for Joe Fields Traffic Counters Beginning Fund Balance Landscaping 6 $23,350 $1,900 $1,900 $ 900 1,000 $ 1,900 $7,000 $7,000 $ 7,000 $ 7,000 Library Renovation & Addition Fund RESOURCES 125.397.000.00 125.381.100.00 Operating Transfers In Interfund Loans Received $50,000 75,000 TOTAL $125,000 EXPENDITURES 125.00.581.200.70.701 125.00.581.200.70.702 Interfund Loan Repay Principal Interfund Loan Repay Interest $120,000 5,000 TOTAL $125,000 Park Fund RESOURCES 130.272.000.00 130.334.019.00 Beginning Fund Balance State Grants $ 5,450 25,000 TOTAL $30,450 EXPENDITURES 130.13.576.680.11.101 130.13.576.680.65.639 130.13.576.680.64.666 Salary Increase for Steve Corra Storm Damage Furnishings for Senior Center $ 450 25,000 5,000 TOTAL $30,450 Arterial Street Fund RESOURCES 140.00.272.000.72.703 Ending Fund Balance $105,000 TOTAL $105,000 EXPENDI~JRES 140.00.541.000.65.639 Construction Projects Freeze Damage Kearney Street Match $65,000 40,000 $105,000 TOTAL $105,000 Hotel/Motel Transient Tax Fund RESOURCES 150.00.382.800.00 150.00.272.000.72.703 Intergovenmental Loan Ending Fund Balance $250,000 (17,584) TOTAL $267,584 7 EXPENDITURES 150.00.573.200.44.460 150.00.562.500.41.411 150.00.581.200.70.701 150.00.581.200.70.702 Advertising (Destination Wash.) $4,084 Professional Services (Rhody Float) 1,500 Interfund Loan Principal 255,000 Interfund Loan Interest 7,000 TOTAL $267,584 Local Improvement District NO. 1 RESOURCES 360.391.100.00 Proceeds from Bond Sales $ 525,140 TOTAL $ 525,140 EXPENDITURES 360.00.501.351.41.402 360.00.501.351.65.639 360.00.581.200.70.701 360.00.581.200.70.702 Engineering/Contract Admin Construction Projects Interfund Loan Repay Principal Interfund Loan Repay Interest $ 13,140 50,000 450,000 12,000 TOTAL $525,140 F.A.U.S. Construction. Project RESOURCES 370.334.019.00 370.397.000.00 State Grant Operating Transfers In $ 35,000 35,000 TOTAL $ 70,000 EXPENDITURES 370.00.541.000.65.39 Kearney Street Improvements $ 70,000 TOTAL $ 70,000 Water/Sewer Fund RESOURCES 411.00.272.000.72.703 Ending Fund Balance ($805,532) TOTAL $805,532 EXPENDITURES Public Works Department 411.14.501.300.11.101 411.14.501.300.41.411 411.14.501.300.42.420 411.14.501.300.63. Salary Increases Francesca Cheslik $1,229 Elizabeth Yates 153 GIS Study Phones & Radio for Porter Farm Landscaping, Parking Lot $ 1,382 10,000 8,000 3,000 8 411.14.501.300.64.617 Water Department 411.15.501.341.41.402 411.15.501.341.64.619 411.15.501.341.64. 411.15.501.341.48.436 411.15.511.202.41.411 411.15.581.330.71.518 Furnishings 10,000 Rate/Impact Fee Study $50,000 Legal Fees - Hadlock Water 20,000 $70,000 Water Quality Vehicle 2,000 Water Quality Testing Equipment 35,000 Chlorine System Replacement 7,000 USDA Soil Conservation Service 3,700 Interfund Loans 420,000 Sewer Treatment Plant 411.38.501.351.11.101 411.38.501.351.64.661 411.38.501.351.41.402 411.38.501.351.41.403 TOTAL Salary Increase for John Merchant $ 450 Generator 40,000 Value Engineering Study $10,000 Redesign of Plant 150,000 160,000 Legal Fees - Sensible Sewer 35,000 $805,532 Storm and Surface Water Fund RESOURCES 412.22.272.000.72.703 TOTAL EXPENDITURES 412.22.542.400.41.411 TOTAL 1956 Transmission Line Replacement Fund RESOURCES 417.272.000.00 TOTAL EXPENDITURES 417.00.501.341.41.402 417.00.501.341.48.436 TOTA~ Ending Fund Balance Washington Street Project Design Beginning Fund Balance Dam Study Storm Damage Repairs ($96,000) $96,000 $96,000 $96,000 $46,500 $46,500 $40,000 6,500 $46,500 C:~BUDGET%91BUDAME.ORD May 20, 1991 9