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HomeMy WebLinkAbout020413 CITY OF PORT TOWNSEND MINUTES OF THE REGULAR SESSION OF FEBRUARY 4, 2013 CALL TO ORDER AND PLEDGE OF ALLEGIANCE The Port Townsend City Council met in regular session the fourth day of February 2013, in the Council Chambers at 540 Water Street. The meeting was called to order by Mayor David King at 6:30 p.m. ROLL CALL Councilmembers present at roll call were Robert Gray, David King, Kris Nelson, Michelle Sandoval, Deborah Stinson, and Mark Welch with Catharine Robinson excused. Staff members present were City Manager David Timmons, Public Works Director Ken Clow, City Attorney John Watts, Public Services Director Rick Sepler, Planning Manager Judy Surber, Library Director Theresa Percy, and City Clerk Pam Kolacy. CHANGES TO THE AGENDA Mayor King suggested that the Finance Committee report be moved from Council Comments to Item D under New Business and that Unfinished Business Item A, Preparation for City/County Joint Meeting, be moved to New Business Item E. There were no objections. SPECIAL PRESENTATIONS: Community Read Proclamation Mayor King read a proclamation designating March 2013 as reading month. Cris Wilson of the Library staff and Geralynn Rakowski of Friends of the Library accepted and commented on the upcoming Community Read. Recyclery Update Chauncey Tudhope Locklear, Executive Director, and Kees Kolff, President of the Board of the Recyclery, updated the Council on the status of the organization and its activities. Several other Board members were present. COMMENTS FROM THE PUBLIC Todd Wexman regarding bond issues. Erica Delma of the YMCA presented information about the Y and distributed materials to the Council. City Council Business Meeting Feberuary 4, 2013 Page 1 of 7 The following spoke in support of the Library: Geralynn Rackowski Richard Rogers Susan Hargleroad Barbara Dyer Kathleen Hawn Elaine Nelson Janie Kimball Pamela Browning CONSENT AGENDA Bills, Claims and Warrants Vouchers 119781 through 119861 in the amount of$263,699.67 Vouchers 119757-119766A through 119780 in the amount of$4,150.49 Approval of Minutes: January 14, 2013 and January 22, 2013 Authorization for the City Manager to award the bid and execute contracts to purchase library materials and materials processing services to the following: Ingram Library Services - (primarily for adult books and processing services), $35,000.00 Baker & Taylor - (primarily for juvenile books and processing services), $20,000.00 EBSCO Information Services (primarily for periodicals and databases), $15,000.00 Midwest Tapes (primarily for audio books, cds, dvds) $10,000.00 Authorization for the City Manager to call for and award a bid for the rebuilding/retrofitting of the bar screen for the Wastewater Treatment Facility Resolution 13-001, Authorizing the City Manager to Execute an Intergovernmental Cooperative Purchasing Agreement with Buy Board National Purchasing Cooperative Resolution 13-002, Authorizing the City Manager to Enter Into an Automation System Service Agreement with the Jefferson County Library CLAN (Cooperative Libraries Automated Network) Motion: Michelle Sandoval moved to approve the Consent Agenda. Mark Welch seconded. Vote: motion carried unanimously, 6-0 by voice vote. City Council Business Meeting Feberuary 4, 2013 Page 2 of 7 UNFINISHED BUSINESS Authorize City Manager to Execute an Agreement with HVS Consulting and Evaluation Services to Conduct a Regional Conference Center Analysis City Manager David Timmons gave the staff report, noting that the item was discussed at the last Council meeting and additional materials have since been provided as requested by the Council. It was noted that the current version of the contract did not include changes approved at last meeting for extending the November date of contract commencement and adding a cap to expenses. These will be added to the final contract. Public comment The following spoke in support of the contract. Christina Pivarnik, contract Marketing Director for Port Townsend. Also speaking in support of the contract: Theresa Verraes, Chamber of Commerce Dave Robison, Executive Director of Fort Worden Public Development Authority Cindy Finnie, Lodging Tax Advisory Committee and Fort Worden PDA There were further comments from Council including a request for last names of the stakeholders and replacement of acronyms. It is hoped that in addition to assistance to stakeholders, the study may assist the Council in reviewing the status of the transient accommodation regulations. Motion: Michelle Sandoval moved to authorize the City Manager to Execute an Agreement with HVS Consulting and Evaluation Services to Conduct a Regional Conference Center Analysis. Deborah Stinson seconded. Vote: motion carried unanimously, 6-0 by voice vote. NEW BUSINESS Recyclery - Extension of Mountain View Use Agreement City Attorney John Watts gave the staff report. Councilors posed questions including: the need for and status of insurance coverage; relation of the ReCyclery with retail bicycle shops in town (ReCyclery as their own niche and educational component will create more interest in bicycling and so provide more customers in the future); whether improvements to the site will be made (painting, landscaping and clean-up are planned); what happens if the lease City Council Business Meeting Feberuary 4, 2013 Page 3 of 7 between City and school district does not continue (improvements are not physically attached and would be removed). Mr. Sepler clarified that the ReCyclery pays directly for their electricity and the City does not provide trash collection or sewer so there are no utility costs to the City. No rent is paid but the City has requested quarterly reports on the ReCyclery's benefit to the community. There was no public comment. Motion: Mark Welch moved to approve the City Manager to enter into a use agreement with The ReCyclery on terms outlined in the agenda bill. Robert Gray seconded. Vote: motion carried unanimously, 6-0 by voice vote. Resolution 13-003, Terminating the Housing Action Plan Network Committee (HAPN) and Directing Staff to Assist in the Transition to a Shelter Providers Network Model Planning Manager Judy Surber presented the staff report, noting that the action would allow the Housing Action Plan Network to transition to a new format modeled after the Clallam County Shelter Provider Network. Beulah Kingsolver (Dove House)and Pam Tietz (Peninsula Housing Authority) spoke of the advantages of the model and expressed their support for the change. Public comment Jefferson County Commissioner Phil Johnson stated that the Board of Commissioners is in full support and he anticipates approval at the next meeting. Public Comment: Jamie Maciejewski, Habitat for Humanity, spoke in favor and thanked the Council for their support. Motion: Deborah Stinson moved to approve Resolution 13-003, Terminating the Housing Action Plan Network Committee (HAPN) and Directing Staff to Assist in the Transition to a Shelter Providers Network Model Kris Nelson seconded. Vote: motion carried unanimously, 6-0 by voice vote. Resolution 13-004, Allowing AWC-Insured Employees Certain Flexible Spending Account Benefits Mr. Timmons reviewed the materials, regarding establishment of flexible spending accounts (FSAs) for non-represented City employees. Those who participate would reduce their taxable salary and direct the reduction into an FSA, with the funds earmarked for uninsured medical expenses and child care expenses. The election allows this group to have 5% of their medical insurance premium co-pay directed into City Council Business Meeting Feberuary 4, 2013 Page 4 of 7 the FSA. There was no public comment. Councilors King, Nelson and Welch noted that the issue had been thoroughly discussed at the Finance Committee and that the committee unanimously recommended that the Council approve the action. Motion: Mark Welch moved to approve Resolution 13-004, Allowing AWC-Insured Employees Certain Flexible Spending Account Benefits. Deborah Stinson seconded. Vote: motion carried unanimously, 6-0 by voice vote. Mayor King declared a recess at 8:20 p.m. for the purpose of a break. The meeting was resumed at 8:30 p.m. FINANCE COMMITTEE UPDATE (MOVED TO NEW BUSINESS) Ms. Nelson, Committee Chair, reported on the Finance Committee meeting, noting that the Council will receive a report from the committee once a month. Part of the regular report will be a monthly budget narrative to accompany the budget numbers. The reports included in the current packet are for year end 2012. She went through the packet and talked about regular reports as well as the committee's work plan for the year. In addition to the items listed in the agenda bill, the committee will review the bullet points for the 2012 budget as listed in Resolution 11-043. There was no public comment. Motion: Deborah Stinson moved to approve the Finance and Budget Committee 2013 work plan/task list as follows: Review Water Sewer Rate Study, Review Mountain View Campus Business Plan, Update City's Financial Policies, Review Banking Contract, Budget Process/Priorities/Guidelines and Review of the 2012 bullet items (budget process to be done in April to May for recommendations in June and adoption in July). Robert Gray seconded. Vote: motion carried unanimously, 6-0 by voice vote. PREPARATION FOR CITY/COUNTY JOINT MEETING FEBRUARY 11 Public Services Director Rick Sepler presented the agenda materials which are relevant to the upcoming special joint meeting between the Council and the County Commissioners. He noted that Commissioner Phil Johnson is present. He stated that the draft materials are still being reviewed by respective staffs and elected representatives. He reviewed minor corrections to some of the packet materials. Mr. Sepler noted that Mayor King, City Manager Timmons and Commissioner Johnson have been included in the ongoing discussions about the issue. There was elaboration about the relationship between Prop 1 funds, Public Infrastructure Funds, and projects including the Esplanade, Building 202 at Fort Worden, and capital improvements at the City Council Business Meeting Feberuary 4, 2013 Page 5 of 7 swimming pool. There was discussion about the steering committee membership. It was acknowledged that the County would be the lead agency on this county-wide initiative, with the City assuming a partnership role. Council requested that the process for the appointment of the task force and steering committee and the process should be made clear. It was noted that County sales tax was below projection this year. Staff will redo the flow chart prior to the joint meeting. Clarification was made that the joint meeting would include adoption of the joint resolution amending the interlocal agreement for Proposition 1 funding as well as the other points which have been delineated. The Metropolitan Park District process would be launched at that time. The documents provide some bookends for the committee to work within. It was noted that no ballot measure is expected prior to November 2013 and tax implications would not be realized prior to 2015. There are still things to learn about the financing limits and options. Commissioner Johnson stated that the city and county have been working well together toward a common goal. Further discussion included what measures might be in place if ballot measures fail. There was no public comment. Staff will correct materials so they are internally consistent, and provide some analysis of potential revenues with ceilings. Bookends will be provided as to the extent of a parks district. Clarification will also be made that the purpose of the plan is not only to address immediate concerns with the park funding crisis but to provide a predictable environment where parks and recreation will flourish in the future. PRESIDING OFFICER REPORT Motion: Michelle Sandoval moved to authorize the mayor sign the mayor's transportation lobbying letter. Mark Welch seconded. Vote: motion carried, 5-1 by voice vote, Robert Gray opposed. Mayor King stated he met with Representative Derek Kilmer and staff to discuss issues of importance to Port Townsend. He noted that a letter to legislative leaders from a group of mayors regarding transportation funding has been drafted and the Mayor asked whether he should sign the letter. He noted that although it would not do much for us locally, it would be a stand with other mayors which may get their support for our issues. Mr. Gray stated he believes it is too specific and he would not support signing. City Council Business Meeting Feberuary 4, 2013 Page 6 of 7 CITY MANAGER REPORT Mr. Timmons reported on City Lake Phase II outfall, finalizing design for the Esplanade, the LT2 water treatment project, the Department of Health's new monitoring requirements for the watershed, Fort Worden PDA moving forward with a management agreement with the State parks, education initiatives at the Northwest Maritime Center. ADJOURN There being no further business, the meeting was adjourned at 10:01 p.m. Attest: Pamela Kolacy, MMC City Clerk City Council Business Meeting Feberuary 4, 2013 Page 7 of 7