HomeMy WebLinkAbout100812 CITY OF PORT TOWNSEND
MINUTES OF THE WORKSHOP OF OCTOBER 8, 2012
CALL TO ORDER
The City Council of the City of Port Townsend met in workshop session the eighth day of
October, 2012, in the City Council Chambers at 540 Water Street. The meeting was
called to order at 6:30 p.m. by Mayor David King.
ROLL CALL
Councilmembers present at roll call were Robert Gray, David King, Kris Nelson,
Catharine Robinson, Michelle Sandoval, Deborah Stinson, and Mark Welch.
Staff members present were City Manager David Timmons, Public Works Director Ken
Clow, Finance Director Michael Legarsky, Public Services Director Rick Sepler, City
Engineer Dave Peterson, and Police Chief Conner Daily.
FINANCE ISSUES: REVIEW RESOLUTION 11-043
City Manager David.Timmons reviewed the 2012 and 2013 Budget Workshop October
8, 2012 Budget Work Session and Briefing" document distributed prior to the meeting.
He first discussed 2012 emerging issues, including the sudden loss of$200,000 in sales
tax income for 2012 which has resulted in actions such as a freeze on current spending,
payroll adjustments for all funds resulting from recent layoffs, using LTAC funds for
Police overtime for festivals, canceling the scheduled Police vehicle replacement,
assessing the Equipment Rental Fund surplus allocation, and a possible transfer of
$75,000 from the contingency fund. These measures will address the 2012 shortfall.
He also noted that water sales are down 18% and there has been a minor increase in
real estate activity but this has not yet resulted in additional revenue.
Council questions and discussion occurred during the presentation, including questions
regarding specifics of fund balances, details regarding a contingency fund
transfer, and impact on the City's revenues by state legislative actions such as 1-695.
2013 PRELIMINARY BUDGET DISCUSSION
Mr. Timmons reviewed the information contained in the memo regarding the 2013
budget. Topics covered related to the 2013 budget initial assessment. Actions to
address the initial assessment include expense adjustments to the General Fund,
adjustments to the City payroll, adjustment to the water revenue sales baseline,
reduction in capital projects, reallocation of non-recoverable costs in engineering,
adjustment to Parks Maintenance budget to retain Prop 1 payments, adjustment of
overhead allocations to the General Fund, and adjustments to the Equipment Rental
fund.
There were questions and comments from the Council during the presentation.
City Council Workshop Meeting October 8, 2012 Page 1 of 2
Requests from the Council included a list of costs to the individual taxpayers associated
with various capital projects.
Mr. Timmons noted that he.will update the Council on the budget next week at a
workshop session scheduled after the regular Council meeting and also during workshop
sessions on the 22nd and 29th. The City Manager's final budget will be ready the first
meeting in November.
Although the budget will primarily be discussed with the entire Council, it was requested
that if the Finance and Budget Committee meets to discuss particular items, that the
meetings be held in Council Chambers so the meeting film will,be available on the
website.
Mr. Timmons noted that a second Town Meeting will be scheduled in December when
the budget has been proposed.
SCHEDULE FOLLOW-UP ACTIONS - NONE
EXECUTIVE SESSION - PERSONNEL
There was no executive session.
ADJOURN
There being no further business, the meeting adjourned at 8:03 p.m.
Attest:
Pamela Kolacy, MMC
City Clerk
City Council Workshop Meeting October 8, 2012 Page 2 of 2