The URL can be used to link to this page

Home My WebLink About01/20/1987 310 MINUTES OF THE REGULAR SESSION OF JANUARY 20, 1987 ------------- ---------- -----------_u-- -~-I~y-~~-U~~i l-~f--~:-~i~y:;-~~rt--Townsend met ! ~~; ~f January, 1987, at 7:30 p.m. in the Council I Brent S. Shirley presiding. i , , in regular session this 20th Chambers of City Hall, Mayor ROLL CALL I I' Councilmembers present at roll call Glenn rson, Vern Jones, Mike Kenna, I Attorney Keith Harper, Public Works David Grove. I were Jean Camfield, John Clise, Janis Hunt, and Mary Norwood. Also present were City Director Ted Stricklin, and Clerk-Treasurer MINUTES Councilmember Hunt made a motion to approve the minutes of January 6, 1987 as written and to dispense with their reading which was seconded by Councilmember Jones and passed unanimously by voice vote. BILLS AND CLAIMS i The following bills and claims were presented for payment: $48,745.71 4,845.03 4,455.68 2,028.27 1 ,682.94 27.92 4,706.80 4,304.36 155.49 Current Expense Street ~ibrary Parks. ' Emefgency Medical Services Kah Tai Park Water-Sewer' ¡ Equipment Rental I Memor i a I I Councilmember Hunt made a motion that the bills and claims be paid from the I' proper fund_s which was seconded by Councilmember Ison and passed unanimously by voice vote. COMMUNICATIONS The counci) received a letter dated January 17, 1987, from Barbara Lawnin questioni~g the requirements established in the requests for proposals on animal control services and complaining that the Pet Protection League does not have an equal opportunity in bidding. A letter dated January 15, 1987, from Dora Saylor, President of the Pet Protection League, was also copied for the council requesting an extension of the deadline for presenting proposal because new insurance quotes must be obtained and they want specific clarificati0n on several other issues. Mayor Shirley explained that he met with the Police Chief and Clerk-Treasurer to review the minimum requirements which should be included in a request for proposals on animal control services. He éxplained that some services proposed earl ier by Bayshore Enterprises and the Pet Protectiøn League are beyond the scope of city ordinance enforcement and therefore were not included in the minimum requirements. He further explained that the vehicle presently owned by the city and in use by the poúndmaster is well used and the city did not want to be responsible for replacing it. A longer term agreement would el iminate the need to deal with this every year and the city wants to take back the sale of licenses. Mayor Shirley explained that a request for proposals is unlike a call for bids because the applicant may offer whatever level of service they consider necessary. Mr. -Grove explained that this process is similar to accepting appl ications for employment or selecting an engineer or other I professional service contract. He indicated that the abil ity to perform a contract is what is being evaluated here rather than the dollar amount which would be negotiated in a contract. Mayor Shirley asked Ms. Saylor if an extension of time to February 15, 1987, would be sufficient for their needs. Ms. Saylor indicated that she has a formal presentåtion she plans to make under public comments. The council received a letter dated January 9, 1987 from Bernadine McMullen protesting the garbage collection fee being levied against her business. A response dated January 12, 1987 from Mayor Shirley was also copied for the council indicating that the ordinances of the city require all businesses as well as all residences pay a minimum monthly fee and recently increased landfill costs made it necessary to insure that all accounts were included. I I I 311 MINUTES OF THE REGULAR SESSION OF JANUARY 20, 1987 Cont. ----------------- ----------'--------- --------..-.,------ - ---._- - - -- ------------ ------- --------------- -------------- ------- ----------- ---___---m_--__---_-------- ----- --- --- --- n______-----------------------~-- I A letter of thanks dated January 7, 1987 from Mayor Shirley to C.E. Botts Jr. wa$ copied for the council for his participation and contribution as a member of the I City Park Board. : I - I The council received a letter dated January 16,1987, from Jay Vollmer protesting the manditory garbage service charge. A response dated January 20, 1987, was i also copied for the council from Mayor Shirley explaining the need for everyone [ to share the cost of garbage collection. ' I ¡ i i I I , I The council received a letter dated January 20, 1987 from Scott Walker requesting I that the golf course lease include provision for physical protection of the i I marshland surrounding the Spring Valley Pond from lost ball hunters. : I ; I I A letter dated December 31, 1987 from Terry II for -the counc i I on proposed improvements to I Street. Mayor Shirley referred this to the Gibs~n to Ted.Stricklin was copied. : the Intersection of Walker and Blaine Street Committee. ¡ I i PUBLIC COMMENTS I Mr. Dav i d Kah I ey was recogn i zed and reported that they have met wi th Bill Masc i I to discuss the new awnings installed at the plaza. He explained that there has I I been some adverse reaction to the present installation and Mr. Masci is consi~ i dering some modifications because of the clash in design. -- ! I Cheryl Van Dyke was recognized and invited the mayor and council to a Region 8 I meeting at the Sea Galley on Friday to final ize the marketing plan. - She then : distributed a copy. She also invited the council to attend a Library Board I retreat at Fort Worden on January 24, 1987. She described the plans for the I Young Adult Career Center opening at the library as a result of a grant from I the Washington State Library. I Mr. John Nei lson was recognized and requested that stronger language be estab- I I lished in the city zoning and building code that will provide for design review.: i I He asked that a committee be formed to draft the regulations. ' I I I I i I i i I I I Mr. Rowe was recognized and identified himself as a contender wishing to bid to : I operate the animal control shelter. He indicated that he has operated shelters' i in Arizona and Alaska and has always presented a sealed bid before. Ii' Mr. B'111 Bradford was recognized and requested that the city control the use of I signs sparingly. Ms. Dora Saylor was recognized and read a lengthy statement supporting- their request for an extension on contract proposal deadlines which was presented to the council. She requested that the council reduce the insurance requirements from $1,000,000 to $300,000 to encourage competition and that the council elect to adopt previous animal control contract language in its entirety with only the addition of new services that the city would require. The new deadline, requested was February 27, 1987. Mr. Homer Smith III was recognized and explained that the city's insurance carriers aredictating that all contractors with the! city carry the same limits of liability purchased by the city. If we don't i require the same coverage, then we will have to purchase the additional coveragef After a b~ief discussion, Councilmember Hunt made a motion that the deadline. be extended- to 5:00 P.M. on February 27, 1987,which was seconded by Council- member Jones and passed unanimously by voice vote. I i I Councilmember Jones reported that some senior citizens feel the income limit I should be raised for the low income senior citizen discount. Mayor Shirley I indicated that he would put it on the agenda for the next councilmeeting. I I I I I Insurance. Homer Smith III was recognized and reviewed the picture for insur- ance coverage and the accompanying premium requirements for 1987. Mayor Shirley: I asked that he be authorized to get whatever insurance is deemed necessary to ' 'Ii maintain equivalent coverage. After a brief discussion, Councilmember Kenna: ,made a motion authorizing the Finance Committee to negotiate the best coverage: I and preium possibleffurther authorize the mayor to sign the necessary instrument~ i to keep insurance in force which was seconded by Councilmember Jones and passed \ i unanimously by voice vote. ¡ I ' Legislative/Environmental. Councilmember Kenna made a motion that the council issue a declaration of non-significance on the proposed rezone of block 209 ,,' COMMITTEE REPORTS 312 MINUTES OF THE REGULAR SESSION OF JANUARY 20, 1987 Cont. ~--------------- -------- -- ------------ ------------- . ------- ---- ---------,-- -------_.. I between 8th and 9th Streets on Sheridan I and passed unanimously by voice vote. I ! I which was seconded by Councilmember JoneJ Appointments. Councilmember Jones made a motion to approve the appointments of Donna Earl and Mary Griep to the Park Board,which was seconded by Councilmember Hunt and passed unanimously by voice vote. Committee Structure. The following committee structure was announced: I Water/Sewer - Glenn Ison, Chairman, John Cl ise, Mike Kenna Street/Storm Drainage/Light - Vern Jones, Chafrman, Janis Hunt, John Clise Parks/Property - Jean Camfield, Chairman, Glenn Ison, Janis Hunt Legislative/Environmental - Mike Kenna, Chairman, Vern Jones, Mary Norwood Police/Fire/Animal Control - John Cl ise, Chairman, Mary Norwood, Mike Kenna Finance - Janis Hunt, Chairman, Glenn Ison, Jean Camfield Community Services - Mary Norwood, Chairman, Jean Camfield, Vern Jones BID OPENINGS Mr. Grove announced that no bids were received to remove the Golf Course Club- house. Mayor Shirley indicated he would be asking the council for permission to turn it over to the fire department for practice burning. The following bids were opened and read aloud to furnish the city with petroleum products Harper Oi I Thomas Oi I Regular Gasol ine #2 Diesel Unleaded Gasoline Furnace Oi I $.49 .529 .49 .529 $.5009 .4834 .5109 .4834 Councilmember Kenna made a motion that the council accept the bid from Harper Oil to supply the gasoline and from Thomas Oil to supply the diesel and furnace oil which was seconded by Councilmember Jones and passed unanimously by voice vote. I OLD BUSINESS Spring Valley Golf Course Lease. Mr. Harper reviewed the latest draft lease and accompanying changes. The size of the easement for the road was discussed. Insurance for maintenance of the prairie plant community was discussed. Council¡ member Clise expressed some concern about the length of the term, the rent struc- ture, and the conference center designation. Mayor Shirley explained that the rent structure is designed to return the city's investment and reminded the council that the leasee is investing a substantial amount in improvements which no one else was offering to do. After some amendments were made to the draft, Coun¿ilmember tson made a motion to .approve the agreements reached which was seconded by Councilmember Hunt and passed by voice vote. Councilmembers Cl ise and Jones voted no. RESOLUTION NO. 87-07 A RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF PORT TOWNSEND AUTHORIZING THE LEASE AND EXECUTION OF A LEASE AGREEMENT OF THE CITY'S GOLF COURSE FOR A FIFTEEN YEAR TERM WITH AN OPTION TO EXTEND THE TERM FOR TEN YEARS. Councilmember Keonacmadea motion that the council adopt Resolution No. 87-07 which was~seconded by Councilmember Ison and passed by voice vote with five councilmembers voting in the affirmative. Councilmembers Clise and Jones voted against the motion. I RESOLUTION NO. 87-08 A RESOLUTION AUTHORIZING THE DESTRUCTION OF THE PRESENT SPRING VALLEY GOLF COURSE CLUBHOUSE BY THE CITY FIRE DEPARTMENT Councilmember Ison made a motion to adopt Resolution No. 87-08 which was seconde by Councilmember Hunt and passed unanimously by voice vote. 313 MINUTES OF THE REGULAR SESSION OF JANUARY 20, 1987 Cont. -----'---___--__m____--_---------- ----------------- -----~-- -------------- ------------ -- ------~--~------ ----------------------u_------------_u_------------- ---- - u_- ----- --- -- --- -- ------ - - ------- - -- u_--------------~ ---------- RESOLUTION NO. 87-09 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR THE CONSTRUCTION OF A NEW CLUBHOUSE ON THE SPRING VALLEY GOLF COURSE I Councilmember Ison made a motion to adopt this resolution which was seconded by ¡ Councilmember Hunt and passed unanimously by voice vote. NEW BUSINESS Call for Bids on Backhoe. Mayor Shirley explained that the present backhoe has been broken down and needs to be replaced. Councilmember Kenna made a motion to authorize a call for bids to replace it which was seconded by Councilmember Jones and passed unanimously by voice vote. Variance Application No. 1286-01 - Coburn. Councilmember Ison made a motion that the council conduct a publ ic hearing on this application at the regular meeting on February 17, 1987 which was seconded by Councilmember Hunt and passed unanimously by voice vote. RESOLUTION NO. 87-10 A RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF PORT TOWNSEND AUTHORIZING A LATECOMER UTILITY CONTRACT PURSUANT TO RCW 35.91 , , I Councilmember Ison made a motion to adopt this resolution which was seconded by : councilmember Jones and passed unanimously by voice vote. RESOLUTION NO. 87-11 I I I A RESOLUTION OF THE CITY COUNCIL OF THE CITY I OF PORT TOWNSEND AUTHORIZING THE MAYOR TO I EXECUTE A CONTRACT WITH BAYSHORE ENTERPRISES I Mr. Grove explained one change to the draft of this agreement for the Jefferson: I Recycl ing Project to provide curbside collection which expanded the damage claim¡ I section of the agreement. Councilmember Hunt made a motion to adopt Resolution: I No: 87-11 which was seconded by Councilmember Ison and passed unanimously by , , voice vote. I I : ¡ Mayor Sh i r ley I discuss labor I P.M. with six I I Teamster Contracts. Councilmember Hunt made a motion that the counci I approve I the proposed contracts for non-uniformed and pol ice depa~tment emplyees as well ¡ I as one for the fire department employees subject to approval as to form by the: I City Attorney and radification by the employees which was seconded by Council- member Ison and passed unanimously by voice vote. I I I , EXECUTIVE SESSION declared an executive session at approximately 10:30 P.M. to negotiations. The meeting was reconvened at 11 :23 - councilmembers present. Councilmember Kenna was excused. ORDINANCE NO. 2060 I I i AN ORDINANCE ESTABLISHING SALARIES AND i WAGES EFFECT I VE JANUARY 1, 1987 I Mr. Grove read the ordinance by title. Councilmember Ison made a motion that I the first reading be considered the second and the third be by title only which I I was seconded by Councilmember Hunt and passed unanimously by voice vote. Mr. ' I Grove again read the ordinance by title. Councilmember Hunt made a motion that I the council adopt the ordinance which was seconded by Councilmember Ison and ! passed unanimously by roll call vote. I I i ! 314 MINUTES OF THE REGULAR SESSION OF JANUARY 20, 1987 Cont. ---------------- - - -----~------------- ------- -r---. I I I I I I I I ! ¡ I I I \ I ! I Counc ¡¡member I Counc i I member ! I I i I ! There i 11 : 3 1 I I i - --------- --------- ,.----- --------------- --M-_------- ORDINANCE NO. 2061 AN ORDINANCE AMENDING ORDINANCE NO. 1668 AS AMENDED AND SECTION NO. 2.60.020 OF THE PORT TOWNSEND MUNICIPAL CODE Mr. Grove read the ordinance by title. Councilmember Hunt made a motion that the first reading be considered the second and the third be by title only which was seconded by Councilmember Jones and passed unanimously by voice vote. Mr. Grove again read the ordinance by title. Councilmember Ison made a motion to adopt the ordinance which was seconded by Councilmember Jones and passed unanimously by roll call vote. RESOLUTION NO. 87-12 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE PROFESSIONAL SERVICES AGREEMENT WITH THE ECONOMIC DEVELOPMENT COUNCIL OF JEFFERSON COUNTY Hunt made a motion to adopt this resolution which was seconded by Ison and passed unanimously by voice vote. ADJOURNMENT being no further business, Mayor Shirley declared the meeting adjourned at P.M. ¡ I I I ¡Attest: I I I I i ! i ¡ I i ~~ Mayor ~~ City Clerk I ¡ I ¡ I I - ¡The City Council of the City of Port Townsend met in regular session this 3rd Iday of February, 1987, at 7:30 PM in the Courtroom in the Jefferson County Court- ¡ house, Mayor Brent S. Shirley presiding. ! MINUTES OF THE REGULAR SESSION OF FEBRUARY 3, 1987 , ¡ I ì II Councilmembers present at roll call were Jean Camfield, John Clise, Janis Hunt, Glenn Ison, Vern Jones, Mike Kenna, and Mary Norwood. Also present were City ¡Attorney, Keith Harper, Public Works Director Ted Stricklin, and Clerk-Treasurer I David Grove. Revote on Filling Council Vacancies. Mr. Harper explained that even though he feels that the election of John Clise and Mary Norwood by secret ballot to fill the council vacancie~~h~~s recommending that a revote be taken because of the potential consequences if the procedure was challenged at some later time. Mr. Grove explained that this is just a confirming vote. Mayor Shirley called for a roll call vote for a candidate to replace Counci lmember Imislund. Councilmembers Kenna, Hunt, and Camfield voted for John Cl ise, Councilmember Ison voted for Byron Swigart and Councilmember Jones voted for Donald McLarney. Mayor Shirley then called for a candidate to replace Councilmember Mikkelsen. All five Council- members voted for Mary Norwood. Councilmember Jones made a motion to appoint Mary Norwood and John Clise to the City Council which was seconded by Council- member Hunt and passed unanimously by voice vote. ROLL CALL MINUTES Councilmember Hunt made a motion to approve the minutes of January 20, 1987, as ¡written and to dispense with their reading which was seconded by Coun~ilmember \ Camfield and passed unanimously by voice vote. I I I