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Home My WebLink About12/03/1984 ----- I I I 125 MINUTES OF THE REGULAR SESSION OF NOVEMBER 20, 1984 Cont ----- ADJOURNMENT There being no further business, Mayor Shirley declared the meeting adjourned lat 8:38 P.M. I I ¡Attest: , !JÞJ~ I City Clerk I I I ¡The City Council of the City of Port :day of December, 1984, at 7:00 P.M., ¡Brent Shirley presiding. I ~~7 MINUTES OF THE SPECIAL SESSION OF DECEMBER 3, 1984 Townsend met in spec.i~â'¡- se5sion this 3rd in the Council Chambers of City Hall, Mayor ROLL CALL , \Counci1members present 11und, Glenn Ison, Mike ¡Director Ted Stricklin at roll call were Jean Camfield, Janis Hunt, Frieda Imis- Kenna and Jim Parker. Also present were the Publ ic Works and Clerk-Treasurer David Grove. SPECIAL BUSINESS 1985 Budget Hearing. Mayor Shirley explained that thé purpose of the hearing is ¡to receive pub1 ic comments on any portion of the Preliminary 1985 Budget and in- dicated that he would I ike the counci1members to ask any questions they have of ¡the individuals as they testify. With those instructions, Mayor Shirley opened "the hearing to the audience. Renate Wheeler was recognized and requested t:na:tLthy amount of funds appropriated for tourism promotion by the Chamber of Commerce be increased from the bed taxes collected. She explained that fall tourist trade is off when compared with the same period a year ago. She attributed this drop to the conclusion of advertising earlier this year. She described the:promotion plans for 1985. Joe Wheeler was recognized and spoke in favor of the appropria-' tion for Centrum from the Hotel/Motel Transient Tax Fund to promote the Summer Arts Season. He explained the economic impact of the programs are s{fgges;ted: to) have on the economy of Port Townsend. Nora Porter was recognized and spoke in favor of tourism promotion because it improves the qual ity of I ¡fe in Port Town- send. Councilmember Hunt ask them to comment on the suggestion that these funds ,¡'be reserved for later use or other appl ications. It was suggested that the more ,the city puts into tourism promotion, the more it will get out of it. Tree ¡Swenson was recognized and reported that the Arts Commission is no longer sug- Îgesting that the city hold any of these funds for use in acquiring a performing ¡'arts center, etc. A discussion by the council ensued on the construction and ¡placement of signs which are proposed under the Hotel/Motel Tax Fund appropriations. Cheryl Van Dyke was recognized and requested that the council appropriate an additional $695 for maintenance of the computer at the Library ¡ndicating that ¡it will be offset with user fees. She indicated that their next priority is !going to be some additional part time help to cover for sick1eave and vacations. ~She requested that the còunci1 appropriate an additional $3,500 for building maintenance at the 1 ibrary in light of recent problems with leakage and lighting. The doors need replacement and turning to open out. Mayor Shirley asked her to explain the need for travel and training funds in the library budget which she ¡did. Tree Swenson was recognized and explained that they are working on a budget !for the Jackson Memorial Project but may not have sufficient de~ail for some Itime and suggested that the council may want to appropriate a flat sum for $200,000 to cover the construction of the sculpture. She indicated the income from the ¡estate will completely cover any appropriation they request. She explained the ¡'request for funds to acquire art which is represented in the Arts Commission budget. There being no further testimony, Mayor Shirley closed the hearing to the audience and turned the proposal over to the council for consideration. rfter a brief discussion on the salary for the mayor, Counci1member Kenna made a ! 1 I I 126 MINUTES OF THE SPECIAL SESSION OF DECEMBER 3, 1984 Cont. ------------- -------._-- ._o'c_.---------- --_._._~_u_. ----------------'-------.--.---------- --------- II-mot i on tha~---t-~~co~~-c~~-:-r~v:--:he- proposed. budget for the Mayor and Counc i 1. wh i lh was seconded by Councilmember Hunt and passed unanimously by voice vote. council- ,member Hunt made a motion that the council approve the proposed budget for the ¡Arts Commission which was seconded by Councilmember Kenna and passed unanimously Iby voice vote. Mayor Shirley explained that the budget represen~an overall increase of 4% in appropriatiðn for salaries and wages. Mr. Grove explained that the distribution of that increase was shown as a flat amount per person as per the union contract. During the discussion of the Clerk-Treasurer'á budget, it was Inoted that $5,500 would be needed in addition in order to pay for costs of the ¡elections. Computer and telephone related expenses were discussed. Councilmember IHunt made a motion to approve the Clerk-Treasurer's budget with the additional for election costs which w~s seconded by Councilmember Ison and passed unanimously by voice vote. Mayor Shirley explained that the proposed budget tor the City Attórney includes a salary increase which was not requested by Mr. Harper but the 'MaYor' consideres to be in order. Councilmember Kenna made a motion to approve the City ¡Attorney's budget which was seconded by Councilmember Hunt and passed unanimously ,by voice vote. Councilmember Hunt made a motion to approve the budget for the Civil Service Commission which was seconded by Councilmember Ison and passed unanimously by voice vote. After a brief discussion on .the repairs needed to City Hall and improvement for the Handicapped, Councilmember Kenna made a motion to approve the budget for City Hall which was seconded by Councilmember Hunt and passed unanimously by voice vote. Pol ice Chief Robert Hinton was recognized and ¡requested that the council appropriate an additional $1,300 for monthly membershiw fees in the local ~thletic-c~ub. After a brief discussion, it was determined thai funds could be reappropriated from Crime Prevention, Lightbars, and Equipment Rental to provide the appropriation for these fees which would be added to Hospital, Medf ical and Dental èharges for services. Mayor Shirley reported that Pat Slevin will be at the regular meeting tomorrow night to answer any questions the council mighf have on the Animal Control Contract. He also reported that discussion of Jeffersol ¡County services such as jail, dispatch, and district court might be postponed to the regular meeting after the commissioners have addressed the council. It was Ii nd i cated that the requests exceed the proposed appropr i at ions by $38,000 wh i ch he has negociated to a net increase of $23,000 which has yet to be distributed. ~t this point the council left the Pol ice Department budget and turned to the Fire Department. CouncilmemberHunt made a motion that the council approve the Fire Department budget which was seconded by Councilmember Camfield and passed unanimously by voice vote. Councilmember Hunt made a motion to approve the IEmergency Services budget which was seconded by Councilmember Camfield and passed unanimously by voice vote. Councilmember Hunt made a motion to approve the ¡proposed budget for the Engineering Department which was seconded by Councilmemberl Iison and passed unanimously by voice vote. After a brief discussion about the ~OSS~bility of ~ontracting with the Jeff~rson County Planning Department for som~ serVices, Councllmember Kenna made a motion to approve the proposed budget for ~: lanning which was seconded by Councilmember Camfield and passed unanimously by ~oice vote. Counci lmember Ison made a motion to approve the budget proposed for the Public Restrooms which was seconded by Councilmember Hunt and passed unanimouìly þy voice vote. A discussion ensued on the contingency being held in the Current I ~xpense budget, but no action was taken pending the final distribution for services ~rom Jefferson County. . . ~ discussion with Ted Stricklin ensued on the Street Fund budget and the purchase bf a new Dump Truck. It was noted that the appropriation of $40,000 for street ¡lighting will not cover the costs. Mr. Grove suggested the figure be raised to $47,000. Councilmember Ison made a motion to approve the proposed budget for the ~treet Department with the additional $7,000 included which was seconded by Council- ~ember Camfield and passed unanimously by voice vote. I Ms. Beverly Lamb was recognized and requested that the council consider removing the Library from one of the departments receiving Federal Shared Revenue because pf problems they have with access for the handicapped. I ~fter a brief discussion on the labor required to maintain the existing parks and [to coordinate the development of the Kah Tai Lagoon Park, Councilmember Ison made ~ motion to approve the proposed budget for the Park Fund which was seconded by ~ouncilmember Kenna and passed unanimously by voice vote. ~ouncilmember Kenna made a motion that the council approve the proposed budget fo~ ¡the Arterial Street Fund which was seconded by Councilmember Camfield and passed ïnanimously by voice vote. , hfter a brief discussion on tourism promotion, Councilmember Camfield made a moti1n I I I I 127 MINUTES OF THE SPECIAL SESSION OF DECEMBER 3, 1984 Cont. -- n ------ H -- - --,-- -__,m__'__- -- -.------_._- - - - -. mEc~~~:~V~y t~~u~ :~j~:~~e ~ u ~ ~~~ :~~ -~.~:~~ t ~ ~ :~~ ~~~ s f~-~~i: i~:~:~~ ~~ ~~ i: ~ wa ;-1 After a brief discussion on expenses for the ambulance, Councilmember Hunt made a motion to approve the proposed budget for Emergency Medical Services which was seconded by Councilmember Ison and passed unanimously by voice vote. I Councilmember Camfield made a motion to approve the proposed budget for the Cap- I! ital Improvement Fund which was seconded by Councilmember Ison and approved unan-: imously by voice vote. A brief discussion ensued on the proposed budget for Federal Shared Revenue but no action was taken. ICouncilmember Ison made a motion that the proposed budget for the development of the Kah Tai Lagoon Park be approved which was seconded by Councilmember Hunt and passed unanimously by voice vote. I Ted Stricklin requested an additional $500 for printing in the Public Works budg~t which was offset by reducing the appropriation for Medical Insurance. Council- ' member Hunt made a motion to approve the budget for the Public Works Department I which was seconded by Councilmember Kenna and passed unanimously by voice vote. : After a brief discussion, Councilmember Hunt made a motion to approve the budget I Ifor the Water Department which was seconded by Councilmember Ison and passed unan:- I imously by voice vote. ' , !councilmember Ison moved and Councilmember Kenna seconded a motion to approve th~ ¡budgets for the following bond redemption funds: 1956 Special Water Revenue Bond ¡ ¡Redemption Fund, 1978 Water Revenue Bond Redemption Fund, 1967 Water/Sewer Reven~e ¡Bond Redemption Fund, and the 1978 Water/Sewer Revenue Bond Redemption Fund I ¡!I Series B11. The motion passed unanimously by voice vote. It was explained that additional funds will need to be appropriated for retireme~t because of the upcoming separation of the treatment plant operator. $3,000 was i ¡added reducing the ending cash of the Water-Sewer Fund. Counci I member Hunt made i'. a motion to approve the Sewer Department Budget as amended which was seconded by i Councilmember Kenna and passed unanimously by voice vote. ! Councilmember Ison made a motion that the proposed budget for Equipment Rental be approved which was seconded by Councilmember Hunt and passed unanimously by voic~ vote. A discussion ensued on the purchase of vehicle parts for the repair of : equipment. ; I Councilmember Hunt made a motion to approve the proposed budget for the Firemen'si Pension and Relief Fund which was seconded by Councilmember Camfield and passed unanimously by voice vote. ADJOURNMENT Mayor Shirley declared the meeting adjourned at 10:15 P.M. c53:j:]li Mayor Attest: I JLJ~ City Clerk