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HomeMy WebLinkAbout08/21/1984 102 MINUTES OF THE SPECIAL SESSION OF AUGUST 9, 1984 Cont. ------- --- -__~__m - ---- ------------- ------------------------_._----. --.-------.-----.------------ - -------- ----- - ------ - - ----.--- ---. ---- -- ---------------_.-----j---,-------------------- SPECIAL BUSINESS Mayor Shirley explained that he called this meeting to have the Council consider the possibility of authorizing study of the use of Point HJdson as conference center and allocating additional Hotel/Motel Transient Tax to the Chamber of Commerce for tourism promotion so that they cán provide matching funds for a grant to cover the cost of the study. ¡He explained that the Chamber of Commerce has pledged, via their Board of Trustees, a sum of $10,000 for matching money to a State Local Deveiop- ment Fund Program grant from the Department of Community Developmeni provided the city is willing to defer $5,000 of cost for tourist pro- motion activities this year. He indicated that this additional all¿~ cation will only be necessary if the grant is received. Additional funds may be available from Jefferson County next year. Mayor Shirley indicated that he will also seek donations from business owners in ~he downtown area to supplement the match. He indicated that the Port df Port Townsend has pledged $5,000 for this project. The Economic I Development Council is preparing the grant application. Mayor Shirley explained the city's involvement in the event the grant is receivedJ Councilmember Kenna excused himself from the room at this time stating that he might have a conflict of interest in voting on this matter because he does printing for the Chamber of Commerce (7:10 P.M.). After disc~ssion,Co~ricilman Camfield made a motion that the Clerk- Treasurer be directed to prepare an ordinance appropriating an additional $5,000 from Hotel/Motel Transient Tax to promote tourism by the Chamber of Commerce which was seconded by Councilmember Hunt and passed unanimously by voice vote with four councilmembers voting. I ADJOURNMENT There being no further special business, Mayor Shirley declared the meeting adjourned at 7:12 P.M. I Attest: Jbj L---- City Clerk MINUTES OF THE REGULAR SESSION OF AUGUST 21,1984 The City Còuncil of the City of Port Townsend met in regular sessiort this 21st day of August, 1984, at 7:30 P.M., in the Council Chamber~ of City Hall, Mayor Brent Shirley presiding. ¡ ROLL CALL ICouncilmembers present at roll call were Jean Camfield, Janis Hunt, I Frieda Imislund, Glenn Ison, Vern Jones, Mike Kenna, and Jim Parker. Also present were City Attorney Keith Harper, Public Works Director Ted Stricklin, and Clerk-Treasurer David Grove. I MINUTES lcouncilmember Hunt made a motion to approve the minutes of August 7J, 1984 as written and to dispense with the reading of them which was seconded by Councilmember Jones and passed unanimously by voice vote. I I 1 03 MINUTES OF THE REGULAR SESSION OF AUGUST 21, 1984 Cont:. ---------------- -------..----------------- ------ -..------.----------.---.----- ----.------.- ---- ----- -------- COMMUNICATIONS I The Council received an Environmental Checklist Dated August 14,1984, ! from Clarence Bramhall on the proposed construction of a four unit: office building on the corner of Lawrence and Kearney streets. Mayor! IShirley referred this to the Legislative/Environmental Committee. : IA Fire and Life Safety Inspection: Statement of Deficiency and: "corrective Action dated August 6,1984, was copied for the Council :.. from the Washington State Fire Marshal Jack Sykes indicating; improvements which would be necessary to operate the Puffin and Gull at 825 Washington Street. After a brief discussion of the possible impact of this report on the proposed use, the report ¡as referred to the hearing scheduled for September 4th. ¡The Council received a letter dated August 16, 1984, from Paul ~arbrough of NCR Corporation to David Grove indicating what '~teps would need to be taken in order to maintain continuous coverage of the computer being considered for purchase from I efferson County. Mayor Shirley referred this to the Public ßearings section of this meeting. ¡The council received a letter dated August 6, 1984, from Jack M. Hutton requesting that the city provide side shades on two ~treet lights near his home at 1827 Van Ness. Mayor Shirley referred this to the Fire/Light/Sanitation Committee. I , ~ letter dated August 10,1984, from John Kassebaum to Ted Strickliri ~as copied for the council indicating additional efforts which have i .~. een made to obtain opinion from property owners in the northwest _ortion of the city on the proposed extension of sewer service to that area. Mayor Shirley referred this to the Water/SE~wer/Street Icommi ttee. r ~r. Parker Buck was recognized and asked the council for an indi- ¡cation of what they plan to do with regard to the property belong- : ing to Mr. Short at the corner of Kearney Street and Jefferson Streelt. ~e explained that he has leased the property to park a double-decker! ,bus for use as office space or retail sales. He indicated that a ¡ round house and railroad spir once ex:i.sted at this site making it J appear larger than the city has indicated with stakes. A discussion ensued on issues such as the lack of availability of off-street. !parking, contribution to traffic hazards at the intersection, size !. of the parcel, etc. No positive support for his use of ths site ¡ ¡was expressed by any member of the council. Mayor Shirley indicated ¡ that he would look into the title with the city attorney and get bac k to Mr. Buck. Mr. Bill Weber was recognized and asked how long the condemnation proceedings on this property would last and what the. ¡ultimate use would be by the city. Mayor Shirley indicated that the!... proceedings will take as long as necessary to establish the facts! land the ultimate use is for green space with landscaping as a park. ! Mr. Robert Erwin of Irondale was recognized and reported that Port' Townsend Lumber is using part of the public right-of-way to store lumber. . PUBLIC COMMENTS I I COMMITTEE REPORTS Legislative/Environmental. Councilmember Kenna made a motion that the council issue a preliminary declaration of non-significance on the Lakeside Industries proposal to rezone a parcel from R-1A to M-l off of McPherson which was seconded by CouncilmembE~r Jones and Ipassed unanimously by voice vote. Councilmember Kenna made a motion that the council issue a preliminary declaration of non-significanc~ on a proposed office building at Kearney and Lawrence Streets offer~ed by Clarence Bramhall which was seconded by Councilmember Jones and passed unanimously by voice vote. Counci1member Kenna indicated tha.t the committee will be meeting with the Public Utility District next: week. 104 MINUTES OF THE REGULAR SESSION OF AUGUST 21, 1984 Cont. ---------- ------ -- -- -_.- ..----------.-.--- --------- -------------.- -----.---..----- ---.-------- ------- ---.--- Council Retreat. Mayor Shirley announced the special council meetiJg scheduled at 9:30 A.M. at the Discovery Bay Restaurant to establish goals and priorities for the next five years. He reviewed the agenda. Mainstreet Development. Mayor Shirley announced that there would bel a meeting next Wednesday,August 29, 1984, at 10:00 A.M. in the Counail Chambers of key business and property owners in the downtown area with Gary Shalio of the Washington Trust for Historic ,Preservation ¡who will explain the program. He explained that. he- is, going_to try ¡for private commitment of funds, and indicated that he may come bacK to the city council with a request for matching money. I Secondary Sewer Service. Mayor Shirl-ey announced that the wavier rei quest from the city was turned down by the Department of Ecology. I~ lis quite clear to him that they never intended to issue any waviersJ Lobying efforts are starting for state matching funds. - , - Appointm"ents .- Mayor. Shirley announced the appointment of Jim Carter to the "Civil Serv~ce Co~ission. Councilmember Ison made a motion ~o approve the appointment which was seconded by Councilmember Jones arid passed unanimously by voice vote. Mayor-Shirley announced the re- I appointment of Laurie Stewart to the Library Board which was approved I by unanimous vote on a motion made-by Councilmember Jones and seconded ¡by Councilmember Camfield. I ¡proclamation. Mayor Shirley proclaimed the week of August 20 through '¡AUgUst 26, 1984, as "Port Townsend Bicycling Week". Beech Street Land Swap. Mr. Stricklin explained that a portion of the pavement at the corner of Beech and M Street is on provate pro- perty. Rather than removing the pavement, he proposed that the cit~ trade an additional five feet along Beech Street which is agreeable to the property owner. Councilmember Ison made a motion to approve the land swap which was seconded by Councilmember Hunt and passed unanimously by voice vote. PUBLIC HEARING Computer Equipment and Software Acquisition. Mr. Grove explained that the city has offered to purchase certain computer equipment from Jefferson county under certain éonditions. He indicated that the programming proposed for this computer would be from Eden Systems and the hearing was called to receive public comments on both the use of this equipment and software. Representative from Jefferson County who were invited to attend were asked to address the council to explain why the county is declaring this equipment surplus and some of the problems which encouraged them to make this decision. Mayor Shirley opened the hearing to the audience. Mr. B.G. Brown, Jefferson County Commissioner, was recognized and spoke in favor of the city purchasing the equipment because of his evaluation of Eden Systems software. He explained that software to meet the county's needs was not available in a proven package like this. The reason the county is changing to other equipment is because they found a proven system of software for their purposes, but it was prepared for IBM an not NCR equipment. He indicated that the equipment has been continuously under maintenance contract and the price representis 10ç on the dollar which is very good for the city. Ms. Betty Anders9n was recognized and spoke in favor of the proposed purchase because tihe "city is considering a software package which is in use by over twen~y cities with the safety of numbers. Ms. Fran Hansen was recognized land expressed confirmation of the previous testimony. Ms. Elaine IArey was recognized and indicated that she had already spoken to ¡most of the city council individually. She explained that there was [no equipment failure while they used the system, but only software ¡failure. Mr. Brown was again recognized and explained further that ¡as changes occur in the BARS system of accounting required by the ¡state, the city would share the cost of those changes with the othe~ Icities using the system. Mr. Denis Salts of Eden Systems was recog- inized and explained that the NCR Model 8271 being declared surplus I I..by the county is the same specific model that they have in their I ~office. Mayor Shirley asked Mr. Salts what the city will get for I I \ I . I I I I I I 105 MINUTES OF THE REGULAR SESSION OF AUGUST 21,1984 Cont" ---.------------------- -------------- ------ -------------- --- --- -- --- -- -- ------ -----------------_.-------------- _-_n___--------- I an investment of fifty thousand dollars in equipment and software. I Mr. Salts indicated that there would be time savings to city staff,! more complete reporting without the labor cost associated with' preparing those reports manually, and that more than 1:wenty cities I found it to be cost justifiable. A discussion ensued with the ¡ council asking Mr. Salts a variety of question regarding what the I system will do, maintenance agreement needs, and contract provisionis. Ms. Betty Anderson was recognized and commented that buying this' package of so£twarewill avoid much of the frustration faced by , the county in the past few years. Mr. Archie Barber was recognized! , and cautioned the council about expecting the use of 1:his computer: to reduce cost because in his experience the cost has alway been higher, but the finished product when done properly the city will do their work much better. There being no further tes1:i,mony,. - ~ayor i Shirley declared the hearing closed to the audiërice and turrièd the! proposals over to the council for disposition. Mayor Shirley askedi where the money would come from. Mr. Grove suggested that the sur-i plus retail sales tax realized during the first half of this year, or utility tax from Puget Power which is coming in at a higher rate! than first estimated would provide the city with the most immediate; source. After a brief discussion, Mayor Shirley suggested that th~ approval of an agreement be delayed until the City At1:orney has mad~ a recommendation on the wording. The following ordinance was introi- I duced: ORD INANCE NO.2 0 02- AN ORDINANCE APPROPRIATING THE SUM OF $32,600 TO SUPPLEMENT THE 1984 BUDGET OF THE CURRENT EXPENSE FUND AND DECLARING AN EMERGENCY I OLD BUSINESS RESOLUTION NO. 84-31 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A SERVICE AGREEMENT WITH KITSAP PHYSICIANS SERVICE Councilmember Kenna made a motion that the council adopt Resolution: No. 84-31 which was seconded by Councilmember Jones and passed unanimously by voice vote. NEW BUSINESS I Call for Bids on Air Compressor. Mayor Shirley explained that Fire: I Department has a need for an air compressor and has secured pledges; from the other fire districts to share in the cost. Councilmember ; I Camfield made a motion that the council authorize the call for bids! which was seconded by councilmember Hunt and passed unanimously by : voice vote. RESOLUTION NO. 84-32 I A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A MEMORANDUM OF UNDER- STANDING WITH THE PORT OF PORT TOWN- SEND, JEFFERSON COUNTY, CHAMBER OF COMMERCE, AND THE ECONOMIC DEVELOP- MENT COUNCIL OF JEFFERSON COUNTY Councilmember Hunt made a motion that the council adopt Resolution No. 84-32 which was seconded by Councilmember Kenna and passed unanimously by voice vote. I i At 9: 35 P.M. Mayor Shirley recessed the meeting into an executive I session to consider potential litigation. EXECUTIVE SESSION 106 MINUTES OF THE REGULAR SESSION OF AUGUST 21, 1984 Cont. ------ -------- ---- --- ----- -------- ----------~----- ___H. ------- ______m__.._..----.- ----.------.---.-------.----.-.---- --------- ADJOURNMENT The Council came out of executive session at 9:54 P.M. and immediately MaYOr Shirley declared the meeting adjourned as there was no furthet I business. ~..MU ì I Attest: Mayor ~ M~ City Clerk MINUTES OF THE REGULAR SESSION OF SEPTEMBER 4, 1984 The City Council of the City of Port Townsend met in regular session I I this 4th day of September, 1984, at 7:30 P.M. in the Council Chambers ¡Of City Hall, Mayor Brent Shirley presiding. I ROLL CALL Councilmembers present at roll call were Jean Camfield, Janis Hunt, Frieda Imislund, Glenn Ison, Vern Jones, and Mike Kenna. Alsopresent were the City Attorney Keith Harper, Public Works Directòr Ted Stribklin, I and Clerk-Treasurer David Grove. Councilmember James Parker arrive~ later. MINUTES made a motion to approve the minutes of the August written and to dispense with the reading of them by Councilmember Ison and passed unanimously by Councilmember Hunt 9 and 21, 1984, as _I' wh~ch was seconded VOlce vote. I I I I ¡The following bills and claims were presented for payment: I i I ! BILLS AND CLAIMS Current Expense Street Library Park Arterial Street Emergency Medical Services Kah Tai Lagoon Park Water-Sewer Equipment Rental Firemen's Pension and Relief Memorial Payroll $26,844.95 5,785.61 3,738.20 991.10 4,286.63 9.31 53.76 13,026.24 858.97 1,756.22 489.68 25,989.59 , I i ì I i ì I I I I I I I I ICouncilmember Hunt made a motion that the bills and claims be paid ¡ from the proper funds which was seconded by Councilmember Ison and I passed unanimously by voice vote. r ! COMMUNICATIONS iThe Council received an invitation dated August 9, 1984, to attend 1 ¡conference from September 25th through 27th in Tumwater, washington~ ¡designed to improve relationships between Tribal governments and citlY' : county and state governments. ¡The council was copied in on a letter dated August 21,1984, from G~f- Ifrey Masci to the Planning Commission opposing a variance from the 9ff- ,street parking requirements of the Starrett House. Mayor Shirley I ¡referred this to the public hearing which will be scheduled later. I \ i I I I I I I