HomeMy WebLinkAbout02/22/1994
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MINUTES OF THE REGULAR SESSION OF FEBRUARY 7, 1994, Cont.
Library. Ms Silverblatt reported that new Library Board Member,
Lee Tickell, has been welcomed and that the Library Board will be
holding a special session on February 8, 1994, to develop the
management by objective list for the Director for the year of 1994.
The Library Board will be developing a 5 year plan for the Library
in the fall to start in the year 1995.
Ms Silverblatt reported that she had attended a retreat held for
Library Directors for the State of Washington and discussed
concerns that thè Public Library has for the education of new
Librarians, and the use of LSCA monies in libraries around the
state by the state Library.
Police. Chief Newton reported that the new Police Advisory Board
is now up and running, and will travel to Oak Harbor on February
16,1994, to share experiences with other boards and become focused
more rapidly.
Chief Newton also stated that Crime, Youth Violence and Guns are
popular subjects with legislators in the state and the nation, and
that policing agencies are very concerned about some of the
legislation that could be passed during the end of sessions êlnd how
it may affect their departments.
Fire. Chief Scott reported that the emergency traffic lights are
up and operating in front of the Fire Hall. A brief discussion
ensued.
COUNCILMEMBERS GENERAL DISCUSSION
Rhododendron Festival. Councilmember Sokol reported that thE! Rhody
Festival is under way; the first official function was held
February 6,1994, which was the Rhody Royalty Tea. The Rhody pins
for this year are now on sale. '
ADJOURNMENT
There being no further
adjourned at 10:35 PM.
Mayor
lise declared the meeting
.
Attest:
M~~
Clerk-Treasurer
MINUTES OF THE REGULAR SESSION OF FEBRUARY 22, 1994
The City Council of the City of Port Townsend met in regular
session this Twenty-second day of February, 1994, at 7:00 PM in the
Council Chambers of City Hall, Mayor Pro-Tem Julie McCulloch
presiding.
ROLL CALL
Councilmembers present at Roll Call were Bill Davidson Dan
Harpole, Julie McCulloch, Diane Perry-Thompson, Ted shol.líberg
Robert Sokol, and Sheila Westerman. Also present were Clerk':
Trea~urer David Gr:ove, Police Chief Jim Newton, City At:torney
Dennls McLerran, Dlrector of Planning and Building Michael Hildt
and Public Works Director Robert Wheeler.
525
526
MINUTES OF THE REGULAR SESSION OF FEBRUARY 22, 1994, Cont.
PRIORITY ITEM
Resolution Authorizing an Environmental Agreement with the Port
Townsend Elks Regarding Future Environmental Cleanup Liability for
A Fuel Tank Located Within the City Street Right-of-way.
RESOLUTION NO 94-20
A RESOLUTION OF THE CITY COUNCIL FOR THE CITY
OF PORT TOWNSEND AUTHORIZING THE MAYOR TO
EXECUTE AN ENVIRONMENTAL AGREEMENT WITH THE
PORT TOWNSEND ELKS LODGE BPOE NO 317 REGARDING
POSSIBLE FUTURE ENVIRONMENTAL CLEANUP
LIABILITY FOR A FUEL TANK LOCATED WITHIN CITY
STREET RIGHT OF WAY.
Mr Wheeler gave the background of the resolution. Bill Robinson,
Exal ted Ruler of the Elks was recognized and stated that all
parties are in agreement with the terms of the agreement and are
waiting for approval by the City. Councilmember Perry-Thompson
abstained from any discussion and vote. Councilmember Davidson
made a motion that the Council adopt Resolution No 94-20 which was
seconded by Councilmember Sokol and passed by voice vote.
CONSENT AGENDA
Councilmember Sokol made a motion to approve the following items on
the Consent Agenda which was seconded by Councilmember Westerman.
After a brief discussion, the motion passed unanimously by voice
vote. '
Approval of the Minutes for January 3, 1994, as written without
reading.
Approval of the following Bills and Claims:
010
094
110
120
130
150
170
310
311
314
320
330
331
333
335
337
340
371
411
412
500
610
Current Expense
Garbage
Street
Library
Park
Hotel/Motel
Emergency Medical Services
Waste Water Treatment Plant Const
94 WWT Biosolids Compost Facility
94 WWC Sewer Trunk Line
city Dock Reconstruction
Water Quality Improvements
94 Wtr Tri-Area CT compliance
94 Wtr Sys standpipe
94 Wtr cty CT Compliance
94 Wtr cty Land Purchase
93 GO Bond Projects
94 San Juan Ave Improvements
Water-Sewer
Storm and Surface Water
Equipment Rental
Firemen's Pension and Relief
Total
Adoption of Resolutions:
RESOLUTION NO 94-21
$ 17,606.92
34,684.10
2,643.85
20.43
2,243.06
10,251.47
840.27
411.20
91.00
1,403.95
366.65
17,449.90
18,750.76
457.10
2,806.68
102,208.35
111.24
120.00
24,834.14
28,068.96
2,315.87
225.70
$ 267,911.60
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF PORT TOWNSEND FIXING THE TIME FOR HEARING
ON A PETITION FOR VACATION OF A STREET.
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MINUTES OF THE REGULAR SESSION OF FEBRUARY 22, 1994, Cont.
Street Vacation Application No 9311-01 would vacate Hancock Street
between 27th street and Hastings Avenue set for April 18,1994.
RESOLUTION NO 94-22
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF PORT TOWNSEND AUTHORIZING THE CLERK/
TREASURER TO SEGREGATE CERTAIN ASSESSMENTS FOR
LOCAL IMPROVEMENT DISTRICT NO 1.
RESOLUTION NO 94-23
A RESOLUTION OF THE CITY COUNCIL FOR THE CITY
OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN
AND SUBMIT APPLICATIONS FOR GRANTS FROM ,]~HE
CENTENNIAL CLEAN WATER FUND FOR A SE\o1TER
COLLECTION SYSTEM COMPREHENSIVE MASTER PL}~N,
WATERSHED WATER QUALITY PROGRAM, NORTH LAGOON/
NORTH BEACH STORM WATER FACILITY.
RESOLUTION NO 94-24
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF PORT TOWNSEND AUTHORIZING THE MAYOR TO
EXECUTE CHANGE ORDER TWO AS THE FINAL CHANGE
ORDER FOR CONSTRUCTION COSTS OF THE POPE
MARINE BUILDING RENOVATION PROJECT.
RESOLUTION NO 94-25
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF PORT TOWNSEND AUTHORIZING A LATECOf/IER
UTILITY CONTRACT PURSUANT TO RCW 35.91.
Fred Kimball has constructed or caused to be construc:ted a 6-inch
water line in 57th Street within the service area of the City of
Port Townsend.
Communications:
A letter dated February 1, 1994, from Mayor Clise to Roger Evans
thanking him for his contribution to the Gateway Project by
preserving a 100-foot buffer of the forest corridor along the south
side of SR 20 was copied for Council.
A letter dated February 1, 1994, from Mayor Clise to Doug Mason
thanking him for his contribution he made in completing the
transfer of the City's five acre parcel to Roger Evans in exchange
for the preservation of the 100 foot forest buffer along SR 20 was
copied for Council.
A letter dated February 5, 1994, from Robey Robichaux citing
excellent service from the Planning Department with regard to his
building permit was copied for Council.
A letter dated February 7, 1994, from Calmar McCune to the City
Council, County Commissioners and the State of Washington giving
two additional reasons to remove Union, Wharf was copied for Council
and referred to the Parks & Property Committee.
A letter dated February 9, 1994, from Laurie Young suggesting
return to the recycling system with Jefferson Recyclin9 rather than
with Superior Refuse was copied for Council and referred to the
Community Services & Housing Committee.
A letter dated February 9, 1994, from Dr Eugent~ J ]~edina,
Superintendent, Port Townsend School District, transmitting a fully
executed Interlocal Agreement Regarding Construction of Sewer
Facilities was copied for Council.
527
528
MINUTES OF THE REGULAR SESSION OF FEBRUARY 22, 1994, Cont.
A letter dated February 11,1994, from Mayor Clise to Dr Medina, in
response to his letter dated February 9, 1994, was copied for
Council.
A letter dated February 11, 1994, from Robert Wheeler to K Robert
and Penny E Henderson denying their request that System Development
Charges (SDC's) be waived.
A letter dated February 12,1994, from Onda Kilham in opposition to
the proposed Kur Ort project was copied for Council.
A letter dated February 14,1994, from Bonnie Fahrnkopf, Industrial
Insurance Accounts Auditor, Washington state Department of Labor
and Industries releasing the City of Port Townsend from any further
liability pursuant to RCW 51.12.050 and RCW 51.12.070 in connection
wi th a contract calling for installation of a fire protection
sprinkler and alarm at the City Dock was copied for Council.
A letter received February 16, 1994, from Doug Orsborn, Manager,
Palace Hotel and signed by 10 others requesting a street light or
two in Tyler Street was copied for Council and referred to the
Transportation Committee.
This concludes the Consent Agenda.
INTRODUCTIONS AND/OR RECOGNITIONS
Mayor Pro-Tem McCulloch introduced and welcomed Nancy Pearsoll, a
new member of the Historic Preservation Commission, Maggie
Kelleher, a new member of the Parks Board, and Lee Tickell, a new
member of the Library Board.
PUBLIC COMMENTS
Terri Choate was recognized and spoke about concerns for the CH2M
Hill contract which is later on the agenda.
Kathryn Jenks was recognized and reported that the Seattle chapter
of the Audubon Society is checking counties and cities statewide
for implementation and enforcement of environmental ordinances and
that a representative of the society will be in Port Townsend on
February 25,1994. Ms Jenks also stated that she has been on the
Water Advisory Committee since 1991 and that the city made a
valiant effort to explore the possibilities for filtration and non-
filtration and involved anybody in the community who wanted to
participate.
Mr Wheeler responded to issues raised about the CH2M Hill contract
indicating other firms have been hired by the City, the decision to
continue with CH2M Hill was made by Council in 1991, rate increases
will be re-evaluated later this year and it is hoped the increase
will be less than what was projected last year, chlorine is being
added to the water now at about 1.1 parts per million (if we had to
meet state standards right now, it would be about 3 parts per
million) with the standpipe and other projects being contemplated,
the chlorine may be decreased to about .75 parts per million as
well as give adequate pressure to all parts of the City.
Councilmember Shoulberg responded that the utilities Committee is
currently discussing this issue and will continue to discuss it and
stated that citizens are more than welcome to attend the meetings
and enter the discussions.
PUBLIC HEARINGS
Conditional Use Permit Application No 9401-04 -Ro~ert and Edeltraut
Sokol. Councilmember Sokol left the Council Chàmbers. Mr Hiløt
reviewed the findings, conclusions and conditions of the Plann~ng
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MINUTES OF THE REGULAR SESSION OF FEBRUARY 22, 1994, Cont.
commission recommending approval of the application as well as
staff recommendations. A brief discussion of cooking facilities
and off-street parking ensued. Mr Grove noted a letter received
this evening from J Mark wilcox noting that the proposed style of
the building would be in conflict with the Victorian archi1:ecture
of the Historic District. Mayor Pro-Tem McCulloch. opened the
hearing to the public. Edel Sokol was recognized and spoke in
favor of the application suggesting changes in conditions 5 and 7.
Bill Blackman, General Contractor, was recognized and clarified the
setback request in condition 5. Leah Hammer was recognized and
commented on the architecture and color of the proposed project.
There being no further testimony, Mayor Pro-Tem McCulloch closed
the hearing to the public and turned to the Council for
disposition. Mr Hildt reviewed the Port Townsend Municipal Code
for tandem parking. After discussion including Mr Hildt, Mr
McLerran, Ms Sokol and Mr Blackman, Councilmember West:erman made a
motion that the Council adopt findings 1 through 20, conclusions 1
through 4, conditions 1 through 10 and approve Conditional Use
Permit Application No 9401-04 which was seconded by Councilmember
Shoulberg. After a brief discussion, the motion passed unanimously
by voice vote.
Councilmember Sokol returned to the Council Chambers.
COMPREHENSIVE PLAN COMMITTEE REPORTS
Land Use. Councilmember Davidson reported that the Committee
involved in the land use element has scheduled a meeting for March
9, 1994, at 2:00 PM in the Council Chambers.
Planning. Meetings were scheduled for March 16, 1994, and March
23, 1994, at 7:00 PM for Comprehensive Plan Community Workshops.
Planning Commission. Mr Hildt announced a Public Workshop of the
Planning Commission meeting set for March 10, 1994, on mother-in-
law apartments and accessory rental units at 7: 00 PM in the Council
Chambers.
STANDING/ADHOC COMMITTEE REPORTS
Parks & Property. Councilmember Harpole reportE:!d that the
Committee had met and discussed the Sofie property swap and the
relationship between the Committee and the Parks and Recreation
Commission. A discussion of the priori ties for the Parks and
Recreation Commission for 1994 was started and will be continued.
The Pope Park Building rates were also discussed and will be before
the Committee again.
Councilmember Harpole reported that the next mee'ting of the
Committee will be at noon on March 8, 1994, to discuss an overview
of the Master Trails Plan, a checklist on priorities for the Parks
and Recreation commission, Pope Park Building rates and the letter
from Cal McCune regarding Union Wharf. The following meeting will
be on March 22,1994.
Councilmember Harpole reported that Public Works is writing letters
of interest to the IAC, a grant funding source for monies for park
and recreation development for trails, recreation development for
properties being negotiated with Jefferson County and the urban
wildlife corridor.
Transportation. Councilmember Westerman set a meE!ting of the
Committee for March 7, 1994, at noon in the Council Chambers to
discuss the letter from Doug Orsborn and others.
Housing & Community Services. Councilmember Perry-Thompson set a
meeting of the Committee for February 28, 1994, at noon in the
Council Chambers to discuss updating the recycling program. '
529
530
MINUTES OF THE REGULAR SESSION OF FEBRUARY 22,1994, Cont.
Finance. Mayor Pro-Tem McCulloch reported that the Committee had
met and discussed the history of the TCC funding and of the TCC
itself for background information pending any future developments
wi th the TCC or the County Commissioners. The Committee also
discussed cable consultants funding sources and recommends a budget
appropriation of $5,000.00 as seed money toward hiring a cable
consultant and hopes to involve the School and the County in the
process.
Mayor Pro-Tem McCulloch also reported that the Committee discussed
and supports the Veteran's Assistance Fund voucher program for the
provision of financial aid in meeting utility bills.
Mayor Pro-Tem McCulloch reported that the Budget Calendar is in
draft form and will be presented to Council for review at the next
meeting on March 7,1994.
Mayor Pro-Tem McCulloch set a meeting of the Committee for March 3,
1994, at 5: 00 PM in the Council Chambers to discuss the draft
Budget Calendar.
utili ties. Councilmember Shoulberg reported that the Committee had
met and discussed the CH2M Hill contract and recommends that it be
approved. Councilmember Shoulberg also reported that the Committee
recommends that the consultant selection policy be returned to them
for further discussion.
Rate Request from Port Townsend Cable Television and Request for
ProDosals on Cable Television Consultants. Mr Grove explained his
report on the Request for Cable Rate Approval from Port Townsend
Cable TV Ltd and his recommendation. Councilmember Shoulberg
further explained the process the rate approval request and the use
of a consultant is going through. After a lengthy discussion of
the process, funding, costs and consultants, and other entities
included, including Mr Grove and Mr McLerran, it was the consensus
of Council to go ahead. Further discussion ensued. Councilmember
Shoulberg made the following motion "I move that the City Council
authorize the utilities Committee, in consultation with the Cable
Committee, the School District and the County, to conduct
interviews and establish a scope of work regarding the proposals
made for cable consulting services and make a recommendation back
to the Council at its next meeting regarding contracting for such
services. Further, that the Council authorize expenditure of
presently appropriated money for Mayor & Council consulting
services to be used for payment of cable consulting services, and
furthermore, we shall try and recoup these costs from other
entities and rate payers. This being done with the understanding
that a budget amendment will be presented for consideration at the
next Council meeting appropriating $5,000 from the contingency fund
for seed money for cable consulting services" which was seconded by
Councilmember Davidson.
STAFF REPORTS
Ground Improvement Techniques Contract Closeout. Mr Wheeler
reported that the Biosolids composting Facility contract with
Ground Improvement Techniques is expected to be concluded at the
Councilmeeting on March 21, 1994.
Public Works. Mr Wheeler explained the Centennial Grant
applications being requested by the city, reported that t~ere is a
meeting on February 8, 1994, to deal with Forest Management, and
reminded Council that there will be a public hearing on March 7,
1994, on the Chlorine Contact Time (CT) and the Department of
Ecology Agreed Order and that the Department of Health will be
present.
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MINUTES OF THE REGULAR SESSION OF FEBRUARY 22, 1994, Cont.
Mr Wheeler reported that there will be a public informational
meeting on March 30, 1994, at 7:00 PM.
City Attorney. Mr McLerran explained the state requirements for
bidding, prevailing wage, performance bonds and the policy of the
City when calling for bids. Discussion of bid procedures or pre-
bidding conferences including Mr McLerran and Mr Whee,ler ensued.
Planning & Building. Mr Hildt reported that a brown bag lunch for
the Planning and Building Department with Councilmembers has been
tentatively set for March 9, 1994, from 12:00 to 2:00 PM in the
Council Chambers.
Mr Hildt announced that there is a Practical Wetland/Stormwater
Management Workshop on March 8, 1994, in Everett and that there are
two staff members who will be attending. Mr Hildt encouraged any
interested Councilmembers to attend as well.
Mr Hildt reported that the Department has been working with the
Port Townsend Leader on the 1994 edition of the Building and
Development Guide which should be published on March 9, 1994.
Mr Hildt reported that the disagreement with the consultants on
concluding Arterial street Plan has been resolved, the changes that
have been requested will be made and a new draft before the Trans-
portation Advisory committee and a final draft in t,he next six
weeks or so.
civil Service Commission. Mr Grove reported that the civil Service
commission has begun the testing process for the Assistant Fire
Chief and that interviews will be conducted on February 24, 1994,
and that the list will be certified on March 7, 1994.
PUBLIC COMMENTS/QUESTIONS
Councilmember Shoulberg read his motion for clarification and
public comments. A discussion including Mr McLerran ensued. Mayor
Pro-Tem McCulloch requested public comment.
Kathryn Jenks was recognized and requested clarification of
"chlorination". Mayor Pro-Tem McCulloch explained that the higher
level of chlorine now used in the water system will be lowered when
the standpipe and the additional waterlines are installed.
VOTE ON MOTIONS MADE DURING COMMITTEE/STAFF REPORTS
wi thout further discussion, the motion made by Councilmember
Shoulberg authorizing an interviewing selection process for a cable
consultant passed unanimously by voice vote.
RECESS
Mayor Pro-Tem McCulloch declared a recess at 9:49 PM.
reconvened at 9:57 PM.
The meeting
UNFINISHED BUSINESS
Final Plat #9303-11 -Doug Woodside. After a brief discussion,
Councilmember Sokol made a motion that the Council approve Final
Plant # 9303-11 which was seconded by Councilmember i!lesterman and
passed unanimously by voice vote.
Engineering Selection policv and CH2M Hill Contract. Mr Wheeler
reviewed the history and policy options of the engineering
selection. After discussion of an ad hoc Con1:ract Review
Commi ttee , it was the consensus of Counci 1 that the :Finance
Committee have a meeting to address this issue and ëLetermine how
best to set a policy and return to Council with reco~Rendations.
531
532
MINUTES OF THE REGULAR SESSION OF FEBRUARY 22, 1994, Cont.
RESOLUTION NO 94-26
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN
AN AMENDMENT TO THE AGREEMENT WITH CH2M HILL
FOR ENGINEERING SERVICES DURING CONSTRUCTION
FOR THE CHLORINE CONTACT WATER STANDPIPE AND
CHLORINE CONTACT FACILITIES AND PIPELINE.
Mr Wheeler explained the resolution. After discussion, Council-
member Davidson made a motion that the Council adopt the original
contract without Table L which was seconded by Councilmember
Shoulberg. After clarification, Councilmember Shoulberg withdrew
his second. Councilmember Harpole seconded the motion. After a
lengthy discussion including Dave Peterson, Engineer from CH2M
Hill, and Mr Wheeler, the motion passed by voice vote with six
Councilmembers voting in the affirmative and Councilmember
Shoulberg voting against the motion.
Chanqe Orders -standpipe Construction.
RESOLUTION NO 94-27
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF PORT TOWNSEND AUTHORIZING STAFF TO SETTLE
CHANGE ORDERS FOR UP TO $5,000 FOR A SINGLE
CHANGE, OR $25,000 FOR SEVERAL CHANGES
COMBINED, FOR CONSTRUCTION COSTS FOR THE ONE
MILLION GALLON STANDPIPE.
Councilmember Westerman made a motion that the Council adopt
Resolution No 94-27 which was seconded by Councilmember perry-
Thompson and passed unanimously by voice vote.
EXECUTIVE SESSION
Mayor Pro-Tem McCulloch recessed the meeting into Executive Session
to discuss the acquisition of real estate and pending litigation
and an appeal to the Growth Hearings Board including Dave Robison,
Dennis McLerran, Doug Mason, Michael Hildt and Robert Wheeler at
11:15 PM. The meeting was reconvened at 12:45 AM.
NEW BUSINESS
Appeal to Growth Management Hearing Board. Councilmember Westerman
made a motion that staff be authorized to proceed with preparation
of an appeal to the Growth Management Hearing Board which was
seconded by Councilmember Davidson and passed unanimously by voice
vote.
ADJOURNMENT
There being no further business, Mayor Pro-Tem McCulloch declared
~he meeting adjourned at 12:46 AM.
--- \ttest:
Mayor Pro-Tem
Clerk-Treasurer
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