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HomeMy WebLinkAbout01/03/1994 504 MINUTES OF THE REGULAR SESSION OF DECEMBER 20, 1993, Cont. Mr Wheeler also reported that there was about six inches of rain within a 24 hour period in the water shed a few weeks ago bu.t there was no damage to the Big Quilcene Dam or structures even though the water was very high. Some clean-up projects in the area art:! being worked on with the Forest Service. Damage definitely occur-red to the dam on the Little Quilcene, and we are working with the Port Townsend Paper Mill to repair it. city Lake Timber from citifor. Inc RESOLUTION NO 93-149 A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AN AGREEMENT WITH CITIFOR, INC, REGARDING THE PURCHASE OF TIMBER AND AN AGREEMENT MEMORIALIZING THE UNDERSTANDINGS WHICH UNDERLIE BOTH THE TIMBER PURCHASE AND THE NEGOTIATIONS REGARDING THE ACQUISITION OF LAND WITHIN THE CITY LAKE WATERSHED AND AUTHORIZING THE CLERK/TREASURER TO ISSUE WARRANTS FOR THE PURCHASE OF TIMBER FROM CITIFOR, INC. Mr Wheeler and Mr McLerran explained the resolution. After a brief discussion, Councilmember Jones made a motion that the Council adopt Resolution No 93-149 which was seconded by Councilmember Westerman and passed unanimously by voice vote. Clerk-Treasurer. Mr Grove reported that a recommendation for the Cable Television rates could be ready by the second meet:ing in January. After a brief discussion including Mr McLerran, Council- member Sokol made a motion that the deadline to ensure that a rate is within the FCC's reasonable rate standard be extended for an additional 90 days which was seconded by Councilmember Jones and passed unanimously by voice vote. Planning and Building. Mr Hildt reported that he is now in the process of interviewing for the two vacancies in his departm,~nt and that the Building Inspector has passed the Plumbinçr Code certification. City Attorney. Mr McLerran reported that he is in the process of replacing Ann Emken, Legal Assistant, who has announced she 1Nill be leaving in January. ADJOURNMENT There being no further business, that the meeting be adjourned Attest: . Jones made a motion ~~ Clerk-Treasurer MINUTES OF THE REGULAR SESSION OF JANUARY 3, 1994 The City Council of the City of Port Townsend met in regular session this Third day of January, 1994, at 7:00 PM in the Council Chambers of City Hall, Mayor John M Clise presiding. I I I MINUTES OF THE REGULAR SESSION OF JANUARY 3,1994, Cont. 505 I I I OATH OF OFFICE Mayor Clise administered the Oath of Office to Councilmembers Bill Davidson, Dan Harpole, Ted Shoulberg and Diane Perry-Thompson. ROLL CALL Councilmembers present at Roll Call were Bill Davidson, Dan Harpole, Julie McCulloch, Diane Perry-Thompson, Ted Shoulberg, and Robert Sokol. Councilmember Sheila Westerman was excused. Also present were Clerk-Treasurer David Grove, Police ChiE!f Jim Newton, city Attorney Dennis McLerran, Director of Planning and Building Michael Hildt and Public Works Director Robert Wheeler. PUBLIC COMMENTS scott Walker was recognized and requested that the Parks & Property Committee set a meeting on the potential acquisition of six acres of property at the end of Umatilla Street on 35th Street so he can discuss concerns of the neighborhood. NEW BUSINESS Creation of Council Committees. After explanation, Councilmember McCulloch made a motion that the Council approve the following Council Committees which was seconded by Councilmember Shoulberg and passed by voice vote with five Councilmembers voting in the affirmative and Councilmember Sokol voting against t:he mo.tion. Finance Julie McCulloch, Chair Bill Davidson Ted Shoulberg Public Safety Bob Sokol, Chair Dan Harpole Sheila Westerman Transportation Sheila WestE~rman, Chair Ted Shoulberg Diane Perry--Thompson Land Use Bill Davidson, Chair Bob Sokol Diane Perry--Thompson utilities Ted Shoulberg, Chair Julie McCulloch Bob Sokol Parks & Property Dan Harpole, Chair Bill Davidson Julie McCuLloch Housing & Community Services Diane Perry-Thompson, Chair Dan Harpole Sheila Westerman Set Initial Committee Meetings. Finance. Councilmember McCulloch set a meeting of the Committee to discuss the two letters channelled to the Committee and orientation for January 7, 1994, at 5:00 PM at City Hall. Parks & Property. Councilmember Harpole set a meeting of the Commi ttee to discuss the Surplus Property Sale for January 11, 1994, at 8:00 AM to 10:00 AM at City Hall Councilmember perry- Thompson will substitute for Councilmember Davidson. Water :Issues Meetings. Councilmember McCulloch suggested that the utilities Committee attend a Tri-Areas Water Issues fIIeeting that is set tQr 12:00 PM at the Chimacum Grange on January 11, 1994; a Value Engineering Meeting on Water Infrastructure Improvements at 1:30 PM at the Public Works Department on January 12, 1994; and a Water Advisory Committee meeting at 2: 00 PM on January 20, 1994, at the Public Works Department. 50b ._--_.__._____~NUTES OF THE REGULAR SESSION OF JANUARY 3, 1994, Cont. utilities Committee. Councilmember McCulloch announced a Public meeting for City Water Issues February 2, 1994, at 7:00 PM at the High School. Councilmember Shoulberg set an orientation session of the Committee for February 3,1994, at 12:00 PM at the Public Works Department. Land Use. Councilmember Davidson set a meeting of the Committee on January 7,1994, at 10:30 AM at City Hall. A brief discussion of the Council Directory ensued during which changes were noted. Election of Mayor Pro-Tem. Councilmember Sokol made a motion that Councilmember McCulloch be named Mayor Pro-Tem which was seconded by Councilmember Perry-Thompson and passed unanimously by voice vote. It was noted that the scheduled meetings on January 17,1994, and February 21,1994, fall on Holidays so the Regular Council Meetings will be held on January 18,1994, and February 22, 1994. Approval of Bills and Claims. Mr Grove explained the procedure for the use of a Consent Agenda and why it was not used this night. After explanation of the process for this night, Councilmember McCulloch made a motion that the Council approve the fol;I.owing bills and claims which was seconded by Councilmember Sokol and passed unanimously by voice vote. Current Expense Garbage Street Library Park Emergency Medical Services Capital Improvement Waste Water Treatment Plant const '93 Water Quality Construction Water-Sewer Storm and Surface Water Equipment Rental Firemen's Pension and Relief Total $ 45,797.66 231.64 400.61 232.14 3,000.55 1,364.21 6,826.46 86,729.65 9,794.14 5,909.23 7,599.29 3,980.08 14.60 $ 171,880.26 Approval of Minutes for December 66 1993. Councilmember Sokol made a motion that the Council approve the minutes for December 6,1993, as written without reading which was seconded by Councilmember Shoulberg and passed unanimously by voice vote. Councilmember Sokol suggested that the tape recording of the meetings be referenced by tape location and a cover letter with attaêhments could be used rather than written minutes of the Councilmeetings. Discussion of minutes of the Council meetings as well as committee meetings including Mr Grove, Mr McLerran and Mr Hildt ensuèd. Communications: communications. Clise explained Mayor the process for A letter dated December 12, 1993, from Michael D Smallwood requesting that a street light at Clallam and Taft streets be moved or hooded was copied for Council and referred to the Transportation Committee. A letter dated December 14, 1993, from Stan Finkelstein, Association of Washington Cities Executive Director, including a personal cellular phone agreement with guidelines for Cellular Phone acquisition and employee cellular use was copied for Council and referred to the Finance Committee. A letter dated December 14,1993, from David Goldsmith, Director of Community Services, Jefferson County, stating that the Board of ..-"-- I I I I I I MINUTES OF THE REGULAR SESSION OF JANUARY 3, 1994, Cont. Commissioners wish to begin negotiations on properties recently withheld from the surplus property sale and other County properties that the city has expressed interest in obtaining was copied for Council and referred to the Parks and Property Commi t'tee. A letter dated December 14, 1992, from David Goldsmith, Director of Communi ty Services, Jefferson County, requesting that the city contribute toward satisfying the lighting needs of the Historical Society in the amount of $1,150.00 was copied for Council and referred to the Finance Committee. A letter dated December 20, 1993, from Stan Finkelstein, Association of Washington cities Executive Director, enclosing an AWC City Legislative Contacts Questionnaire was copied for Council. A letter dated December 22, 1993, from Matt Capriotti requesting information on how to get a street light installed on an existing power pole at 1945 Sims Way was copied for Council and referred to the Transportation Committee. A letter dated December 30,1993, from Michael Hildt, Planning and Building Director, to David Goldsmith, Director of Community Services, Jefferson County, requesting official confirmation that Resolution 93-122, the City's recommendation on Interim Urban Growth Boundaries, was considered by the Board of Commissioners in its deliberations and that it was included as part of the record was copied for Council. ' McCurdy Pavilion Day. A letter dated December 30,1993, from Dan Huntingford, Co-Chairman and Gloria Harper, Past Chairman, ~.¡ri ting on behalf of the Port Townsend Kiwanis Club requesting one of the City's reduced-rate days at the McCurdy Pavilion Day for the Seventh annual STARS OF TOMORROW TALENT SHOW was copied for Council. After discussion, Councilmember Harpole made a motion that the Kiwanis Club be allowed to use one of the City's reduced rate days at the McCurdy Pavilion in 1994 which was seconded by Councilmember Perry-Thompson. After a brief discussion, the motion passed unanimously by voice vote. Setting Hearings: RESOLUTION NO 94-01 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE SETTING OF A PUBLIC HEARING FEBRUARY 7, 1994, ON THE US}.GE OF CITY DOCK, ESTABLISHING FEES TO BE CHARGED FOR THE USE OF CITY DOCK, PROVIDING FOR REGULATIONS FOR CITY DOCK USE. RESOLUTION NO 94-02 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND FIXING THE TIME FOR HEARING ON A PETITION FOR VACATION OF AN ALLEY. Setting hearing for vacation of an alley lying within Block 25, Hastings 3rd Addition between Hancock and Sherman Streets for February 7, 1994. Mr Whèeler and Mr McLerran explained the resolutions. After discussion, Councilmember Sokol made a motion that the Council adopt Resolutions No 94-01 and 94-02 which was seconded by Councilmember Hijrpole. After discussion of an appearance of fairness issue, including Mr McLerran, the motion passed unanimously by voice vote. 507 508 MINUTES OF THE REGULAR SESSION OF JANUARY 3, 1994, cont. Resolution Authorizing Interagency Agreement between School District & city to Design & Construct Segment of Sewerline. RESOLUTION NO 94-03 A RESOLUTION OF THE CITY COUNCIL OF PORT TOWNSEND AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH PORT TOWNSEND SCHOOL DISTRICT NO 50 TO PAY THE SCHOOL DISTRICT TO PROVIDE THE DESIGN AND CONSTRUCTION OF A SEGMENT OF SEWER TRUNK LINE. Mr Wheeler explained the resolution. After discussion including Mr McLerran, Councilmember Sokol made a motion that the Council adopt Resolution No 94-03 which was seconded by Councilmember McCulloch and passed unanimously by voice vote. Resolution Authorizing Grant Agreement between DOE, City & Marine Science Center for a Water Quality Grant. RESOLUTION NO 94-04 A RESOLUTION AUTHORIZING THE TRANSFER OF A GRANT AGREEMENT BETWEEN JEFFERSON COUNTY AND THE DEPARTMENT OF ECOLOGY TO THE CITY OF PORT TOWNSEND FOR A HABITAT UTILIZATION/WATER QUALITY STUDY TO BE CARRIED OUT BY THE PORT TOWNSEND MARINE SCIENCE CENTER. Mr Hildt explained the resolution. After a brief discussion including Mr Grove, Councilmember McCulloch made a motion that the Council adopt Resolution No 94-04 which was seconded by Council- member Shoulberg and passed unanimously by voice vote. Resolution Authorizing CZM 306 Grant Application between City. DOE & Marine Science Center. RESOLUTION NO 94-05 A RESOLUTION AUTHORIZING A CZM 306 GRANT APPLICATION BETWEEN THE CITY OF PORT TOWNSEND AND THE DEPARTMENT OF ECOLOGY FOR FUNDING THE PORT TOWNSEND SHORELINE EDUCATION PROGRAM TO BE CARRIED OUT BY THE PORT TOWNSEND MARINE SCIENCE CENTER. Mr Hildt explained the resolution. Peter Badame, Marine Science Center, was recognized and commented on the application. During discussion including Mr Grove, Councilmember Sokol made a motion that the Council adopt Resolution No 94-05 which was seconded by Councilmember Davidson. After a brief discussion, the motion passed unanimously by voice vote. Resolution Awarding Reservoirs. Contract for Morgan Hill Fence Around RESOLUTION NO 94-06 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH VIKING FENCE COMPANY IN THE AMOUNT OF $14,674.40 FOR INSTALLATION OF A FENCE AROUND THE MORGAN HILL RESERVOIR SITE AND FURTHER AUTHORI ZING THE CLERK/TREASURER TO ISSUE WARRANTS IN PAYMENT OF THE CONTRACT UPON COMPLETION OF THE WORK. I I I I I I MINUTES OF THE REGULAR SESSION OF JANUARY 3, 1994~, Con't. Mr Wheeler explained the resolution. After a lengthy discussion including Mr Wheeler and Mr McLerran, Councilmember McCulloch made a motion that the Council adopt Resolution No 94-06 which was seconded by Councilmember Sokol and passed unanimously by voice vote. commission Appointments. Councilmember Sokol made a motion that Council approve the following appointments which was seconded by Councilmember Shoulberg and passed unanimously by voice vot:e. Arts Commission: Carol Stabile term to expire February 1, 1997 Parks Board: Todd Wakefield term to expire January 1, 1997 Historic Preservation Commission: Amy Hiatt term to expire December 31, 1996 Bill Wolcott term to expire December 31, 1996 Planning Commission: Lois Sherwood term to expire December 31, 1997 Mark Welch term to expire December 31, 1997 civil Service Commission: Gary Austin term to expire December 31, 1996 MAYOR'S REPORT Advisory and Regional Committee Assignments. Mayor Clise explained that the purpose of membership on these advisory and regional committees is to have a city elected official to rlepresent the city's point of view as well as provide a means for the particular board, commission or committee to have its point of view made available to the City and passed out a proposed list for comments at the next councilmeeting. Public Disclosure Commission. Mayor Clise explained t:hat there is a packet on each desk from the Public DisclosurE~ Commission including forms that are due by April 15, 1994. The forms must be sent to the state as well as a copy to the JeffE3rson County Auditor. A brief discussion of the forms ensued. AWC Training. Mayor Clise confirmed that the City will pay the fee for the new Councilmembers to attend the Association of Washington cities Workshop for newly elected officials. AWC Ouestionnaire. Mayor Clise reported that an Associat:ion of Washington cities Legislative Contacts Questionnaire has been received to be filled out and returned by January 15,1994.. New Councilmember Orientation Session. Councilmember McCulloch presented a draft agenda for the New Councilmember Orientation Session to be held on January 10, 1994, at 7:00 PM and explained that this is on the local level rather than what will be discussed at the AWC Workshop. COMMITTEE REPORTS/STAFF REPORTS Watershed Report. Mr Wheeler explained that there arE~ a number of water issues to be discussed in the next year or so and showed slides of the City's system as well as some of the things going on 509 510 MINUTES OF THE REGULAR SESSION OF JANUARY 3, 1994, Cont. in the watershed program this year. Mr Wheeler introduced Bob LaCroix, Water Quality Chief Treatment Plant Operator and Ian Jablonski, Assistant Treatment Plant Operator and Watershed Specialist who reported on treatment of the water. A lengthy discussion of chlorine, contact time, avoidance of filtration and the Surface Water Treatment Rule ensued. Mr Jablonski showed slides and explained the water system and the watershed. Discussion of the watershed and management practices of the US Forest Service ensued. City Attorney. Mr McLerran reported that the city has received a check for almost $21,000.00 as the result of a payout of an on- going drug seizure and forfeiture case which is earmarked for further drug enforcement activities. Planning & Building. Mr Hildt reported that there have been 57 building permit applications for 73 residential units in the last two weeks due to the implementation of system development charges: 52 single family houses, 3 mobile homes, the middle school and an 18 un~t apartment project. Mr Hildt then explained the process to be followed by his department. Clerk-Treasurer. Mr Grove requested that the possible use of garbage only accounts be discussed at the Finance committee meeting on January 7, 1994, and then explained the present practice. COUNCILMEMBERS GENERAL DISCUSSION Councilmember McCulloch welcomed the new Councilmembers. Council- member Sokol stated that he does not have a speech, but concurred with Councilmember McCulloch. A lengthy discussion of the way Councilmeetings could be conducted ensued. A lengthy discussion of the time and agenda for council Retreat which is set for a day and a half on February 9th and 10th, 1994, at the Harborside Inn ensued. ADJOURNMENT There being no further business, the meeting was adjourned at 10:24 PM. Mayor Attest: Clerk-Treasurer MINUTES OF THE REGULAR SESSION OF JANUARY 18,1994 The city Council of the City of Port Townsend met in regular session this Eighteenth day of January, 1994, at 7:00 PM in the Council Chambers of City Hall, Mayor John M Clise presiding. ROLL CALL Councilmembers present at Roll Call were Bill Davidson, Dan Harpole, Diane Perry-Thompson, Ted Shoulberg, and Sheila Westerman. I I I