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HomeMy WebLinkAbout10/18/1993 426 MINUTES OF THE REGULAR SESSION OF OCTOBER 4, 1993, Cont. Main Street meeting that will be attended by the Mayor and a Councilmember as there are several owners of the property. i~ brief discussion of the signage ensued. Tourism Coordinating Council. Heal th Board and Commi ttee Prioritizinq Health Needs. Councilmember Owsley reported that she had attended meetings of these committees: the Tourism Coordinating Council is working on their 1994 budget, the Health Board is turning the Hadlock Center over to the Coyote Foundation to manage and is discussing the high incidence of teenage pregnancy (the highest rise in the State) and is going to apply for a grant to work on that, and the committee prioritizing Health Department needs and what they should address is continuing longer than first expected. Public Works. Mr Wheeler reported that there is a meet.ing on October 5, 1993, with the Department of Health to discuss the Coordinated Water System Plan and noted an article copied to Council from "Waterweek" regarding the City of Aberdeen trying to avoid water filtration. COUNCILMEMBERS GENERAL DISCUSSION Poli tical Signs. A brief discussion of complaints about: large political signs during which Mr Hildt explained that we are unable to enforce the sign code particularly to political signs. Signs that exceed size or height limits allowed in a zone for other kinds of signs can be regulated and that the signs must be removed ten days after the election. Appreciation for those candidates 'who are voluntarily obeying the sign code was noted. Independence of commissions. Discussion of the independEmce of appointed commissions and cooperation between the City and County ensued. Committee Membership. A brief discussion of a list of Co~nittees and those serving on them and a "Thank you for serving" fJ::-om the Mayor to be published in "The Leader" ensued. Rhododendron Festival Fundinq. A brief discussion of funds to the Rhododendron Festival and the letter written by the County Commissioners ensued. ADJOURNMENT There being no further adjourned at 10:40 PM. declared the meeting Attest: , ~~ Clerk-Treasurer MINUTES OF THE REGULAR SESSION OF OCTOBER 18, 1993 The City Council of the City of Port Townsend met in regular session this Eighteenth day of October, 1993, at 7:00 PM in the Council Chambers of City Hall, Mayor John M Clise presiding. ROLL CALL Councilmembers present at Roll Call were Jean Camfield, Vern Jones, Julie McCulloch, Norma Owsley, Robert Sokol, Sheila Westernlan and I I I I I I MINUTES OF THE REGULAR SESSION OF OCTOBER 18,1993, Cont. Cindy Wolpin. Also present were Clerk-Treasurer David Grovl~, City Attorney Dennis McLerran, Police Chief Jim Newton, Director of Planning and Building Michael Hildt and Public Works Director Robert Wheeler. Mayor Clise announced that this is the first Council meeting that will be shown on the local cable television channel due primarily to the efforts of the Telecommunications Advisory Commi tteE~ which consists of Mark Welch, Ted Shoulberg, Robert Force, Dan Harpole and Burt Green. INTRODUCTIONS Mayor Clise introduced and welcomed Brian Welch, an ex-Mayor of South Hampton, England, currently on the Hampshire County Council. Mayor Clise introduced Jewel Cline-Atwell, new member of th,e civil Service Commission. PROCLAMATION Mayor Clise invited Fire Chief Howard Scott to come forward and presented him with a proclamation declaring October 18, 1993, as Howard Scott Day in recognition of his 25 years of service to the City. PUBLIC COMMENTS Dan Harpole, Communications Committee, was recognized and -thanked Summit Cablevision for videotaping the Council Meetings and stated that most of the Committee would like to continue serving and be available to advise the Council and Mayor upon request. PRESENTATION BY THE PORT OF PORT TOWNSEND Mr McLerran stated that this involves a briefing on several items that are pending with permit applications before the Planning and Building Department and it is important that this be vie,.¡ed and considered a briefing on current status of the proposals because this is a quasi-judicial matter. Art Curren, Port Commissioner and Lloyd. Cahoon, Port Manager, were recognized and gave a status report to bring the Council up to date on what is happening at the Port of Port Townsend. The Economic Development Plan was explained. A discussion of expenditures, cash balances, marina expansion, plans for the airport and surrounding property, use of the Economic Development Council, and the marine trade industry ensued. CONSENT AGENDA Councilmember Jones made a motion to approve the following items on the Consent Agenda which was seconded by Councilmember Sokol and passed unanimously by voice vote. Approval of the Minutes for September 7, 1993, as written 'without reading. Approval of the following Bills and Claims: Current Expense Street Library Park Hotel/Motel Emergency Medical Services capital Improvement Waste Water Treatment Facility $ 63,164.34 4,088.51 42.10 522.37 6,250.00 540.91 5,731.00 498,955.03 Const 427 428 MINUTES OF THE REGULAR SESSION OF OCTOBER 18, 1993, Cont. 93 Water Quality Improvemen'ts 93 GO Bond Projects Water-Sewer Storm and Surface Water Equipment Rental Firemen's Pension and Relief Total 26,482.63 26,445.41 56,860.29 47,826.71 5,066.00 1.666.80 $ 743,642.10 Setting Hearings: 1994 Preliminary Budget for Tax Supported Funds for November 22, 1993 at 7:00 PM 1994 Preliminary Budget for Public Works for November 29,1993 at 7:00 PM Adoption of Resolution: RESOLUTION NO 93-127 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN A LETTER OF FINANCIAL RESPONSIBILITY FOR KEARNEY STREET IMPROVEMENTS. Communications: A letter dated September 28, 1993, from Karl W Johnson, P.E., Washington state Department of Health Regional Engineer, reporting that the 1.0 Million Gallon Standpipe project has been received, has been given a number (099317), and will require a fee was copied for council. A letter dated September 30,1993, from Michael Ingersoll, Manager, Marketing Administration, Summit Communications, Inc, to Mr McLerron, stating changes on their monthly billing statement to comply with a number of new regulations by the FCC as a result of the 1992 Cable Act was copied for Council. A letter dated September 30,1993, from Susan Yawman responding to mitigating measures for Steve Cooper for improvements to 53rd Street was copied for Council. A letter dated October 1, 1993, from Scott Swatner, Executive Director, Wooden Boat Foundation, to John Clise thanking him for interest in and support òf the Wooden Boat Festival was copied for Council. A letter dated October 4, 1993, from Cheryl L Strange, Program Manager, Water Quality Financial Assistance, as notification that funding was approved for a loan for the preservation of the Winona Wetland was copied for Council. A letter dated October 4, 1993, from Dave Robison, Planner, to Paula Mackrow addressing her concerns for wildlife habitat assessment procedures under the Environmentally Sensitive Areas Ordinance was copied for Council. A letter dated October 4,1993, from Dave Robison, Planner, to Dana Roberts addressing his concerns regarding staff procedures for determining the presence of Environmentally Sensi ti ve Area was copied for Council. A letter to Mayor Clise from Leone Vollmer thanking her for her letter suggesting a contest with prizes for different ages for pictures/drawings to replace the graffiti in town was copied for Council on October 5, 1993. I I I I I I MINUTES OF THE REGULAR SESSION OF OCTOBER 18, 1993, Cont. A letter dated October 6, 1993, from Michael Hildt, Director of Planning and Building, to Rick Ruble and Linda Newberry, reqarding a complaint from a neighbor concerning the height of a hE!dge in front of their house was copied for Council. A letter dated October 11, 1993 from Scott D Foster giving the history of the request by the neighborhood for improvement of Thomas and 25th Streets was copied for Council. A letter dated October 11, 1993, from Ramon Dailey suggesting a designated "Graffiti Wall" was copied for Council. A letter dated October 13,1993 from John Clise to E G Lindquist in answer to his letter regarding the cutting and clearing on the 55th Street right-of-way by Mr Cooper was copied for Council. This concludes the Consent Agenda. PUBLIC HEARINGS Port Townsend School District #50 Land Use Applications. Councilmember Camfield left the Chambers. Mr Hildt introduced Kit Perkins, Planner, and David Werner, Heery International, representing the School District. Ms Perkins reviewed the findings, conclusions, and conditions of the Planning Comnission recommending approval of the rezone and findings, conclusions and conditions of the Planning Commission recommending approval of the Conditional Use Permit as well as a memorandum on each dated October 18, 1993, from herself. Mayor Clise opened the hearing to the Public. Paula Mackrow was recognized and asked that the wetland be properly protected and stated her concerns for process of these items and disagreed with conclusions 1 thru 5 and stated that the property should be protected as eagle habitat. Ms ]~ackrow requested that the process be reviewed as she feels it is a Jnistake to have the appeal and comment period run concurrently. Chuck Enfield was recognized and spoke of the traffic problem and the need to improve San Juan Avenue. Bernie Arthur was recognized and questioned the zoning for schools, and the need for a conditional use permit for a school. Mr Arthur commented that it is an interesting process, the passage of the bond issue was él large public comment, and the amount of public input. There being no further testimony, Mayor Clise closed the hearing to the Public and turned to Council for disposition. Mr Hildt commented on some of the points raised by Ms ]~ackrow clarified that this is the only set of hearings before Council unless there are appeals and the appeal process under the SEPA process has expired; there will be one coming up after the decision on the sensitive areas permit under the Environmentally Sensitive Areas Ordinance. The appeal period is fifteen days. A meeting was held to discuss concerns raised by Mr Hildt, Mr Werner, Ms )~ackrow during which extension of the comment period was not requested. Mr McLerran recommended that if the comment period is extended, then the appeal period be extended as well and then explained why these periods were set as they were. Discussion of extending time periods, concerns raised at the above-mentioned meeting, the conditional use permit requirement, the wetland property included in the condemnation process, including Ms Perkins, Mr Hildt, and Mr McLerran ensued. New Middle School Rezone App No 9308-07. Councilmember Westerman made a motion that the Council adopt the following findings, conclusions and conditions and grant Rezone Application No 9308-07 which was seconded by Councilmember McCulloch and passed unanimously by voice vote. 429 430 MINUTES OF THE REGULAR SESSION OF~ OCTOBER 18, 1993, Cont. Findings: 1. The applicant, Port Townsend School District No. 50, proposes to rezone a 34 acre parcel consisting of tax parcels 8,9,31, and the south 1/2 of tax parcel 21. The property is mostly contained within the S 1/2 of the SE 1/4 of the SE 1/4 of section 34, Township 31N, Range lW and the N 1/2 of the NE 1/4 of the NE 1/4 of Sec. 3, Township 30N, Range lW, from R-IA to P-I. The School District plans to construct a new Middle School on the site. Condemnation proceedings are pending on the property. In the event that the School District acquires less than the full 34 acre parcel, the subject property shall be reduced to the parcel acquired by the School District. The rezone shall apply only to the subject property. 2. When examining a rezone, the Planning Commission and City Council consider, among other factors, whether there is a need for the proposed zoning change, whether the proposed change is consistent with the goals and policies of the City's Comprehensive Plan whether there have been changed circumstances since' the last zoning of the property, and whether the proposed change would be compatible with adjacent properties. The site is currently vacant. It is located south of the Catholic Cemetery and the Happy Valley Planned unit Development (PUD) on San Juan Avenue, west of and adjacent to San Juan Avenue, and north of the undeveloped 38th Street right-of-way. A city sewer line easement passes diagonally in a generally north-south direction across the site. A 7-acre jurisdictional wetland exists within the western portion of the site. 3. 4. The Catholic Cemetery parcel to the north is zoned P-I. The property directly to the south is zoned R-I. The Happy Valley PUD property directly to the north is zoned R-IA. The Jefferson County Fairgrounds property is zoned P-I and is located to the north of Happy Valley. The property across San Juan Avenue, referred to as San Juan Estates is zoned R-IA. 5. Although the Middle School facilities will be located on only 24 acres of the site, the entire site, including approximately 7 acres of wetland and 3 acres wetland buffer (totalling 34 acres altogether) are proposed to be rezoned, unless the site is reduced as provided in Finding No.1, above. It is possible that this wetland will be used for stormwater management for a larger drainage basin, a public use. 6. The residential uses to the south will be separated from the subject property by a landscaped buffer along the southern property line and by the 38th Street right-of-way. 7. Although schools are permitted as a Conditional Use in the existing R-IA zone, the site is proposed to be rezoned to P-I as the school use is more appropriate in a Public Use zone. section 17.16.010 PTMC allows schools as a Conditional Use in the P-I zone. A Conditional Use Application is being considered concurrently with this application. 8. 9. section 17.16.010 of the Port Townsend Municipal Code (PTMC) outlines the purpose of each zoning district. The purpose of an R-IA zone, which is the current zoning of the subject property, is exclusively single-family residential with agricultural uses also allowed. The purpose of a P-I zone is primarily for a public use district, devoted to schools, public buildings, parks and related uses. I I I I I I 10. 11. 12. 13. 14. 15. 16. 17. 18. MINUTES OF THE REGULAR SESSION OF OCTOBER 18,1993, Cont. section 17.16.010 of the Port Townsend Municipal Code also lists the uses which are permitted in the various zoning districts. The P-I zone allows schools as a Conditional Use. Water service to the school will be via a new 8" water main to be installed by the School District along San Juan j\venue. Sewer service will be connected to the sewer main which crosses the site. Fire access and hydrant service is adequate as proposed. Access to the site will be by way of San Juan Avenue, via two curb cuts, one to the north and one to the south, and an interior loop drive. The City issued a Mitigated Determination of Nonsignificance (MDNS), dated September 22, 1993, after review of the Environmental Checklist submitted by the applicant pursuant to the Washington State Environmental Policy Act (SEPA). The application will also be subject to any future addendums made to the MDNS as approved by the Planning and Building Director. The goals and policies of the City's Comprehensive Plan do not provide policy guidance as to where P-I zoned property should be located. Chapter 7 of the 1983 Comprehensive Plan designate,s this property for R-IA. The R-IA designation is also used for other existing public uses such as schools. The Comprehensive Plan does not consider existing or future land for Public Use in the text or land use map. Pursuant to the Washington State Growth Management Act, all existing and future lands for public facilities must be identified. The update to the Comprehensive Plan, scheduled to be complete in December 1994, will show all existing and future lands to be used for public facilities. The three existing school sites are generally surrounded by residential uses and have all been rezoned to P-I zoning at different times. Conclusions: 1. 2. 3. 4. with the conditions prescribed below, the subject rezone would provide a public-use zoned site for a needed new Middle School. The rezone would therefore be in the public in'terest. Because other public-use zoned property is located directly adjacent to and nearby the subject property the rezon(~ would be consistent with the surrounding area. There are no public-use zoned properties appropriate :for the proposed use wi thin the city. A thorough site selection process was reviewed under the Phase I SEPA review, and the current site was selected as the preferred site. The proposed rezone is in general conformance with the Port Townsend Comprehensive Plan and existing land uses and the intent of the zoning classifications. In consideration of the aforementioned findings and conclusions, the City Council, approves the above-referenced application with the following conditions: 1. The purpose of this rezone is to serve the need for a new Middle School. If the School District does not construct the 431 432 MINUTES OF THE REGULAR SESSION OF OCTOBER 18,1993, Cont. 2. school on this property within three years the property will automatically revert. to R-IA zoning. In the event that the School District does not obtain title to the subject property, this rezone application is null and void. . New Middle School Conditional Use App No 9308-08. After discussion Councilmember Wolpin made a motion that the Council adopt the following findings, conclusions and conditions and grant Condi tional Use Application No 9308-08 which was seconded by Councilmember Westerman. After discussion of wording and pending mitigation measures including Ms Mackrow, the motion passed unanimously by voice vote. Findings: 1. The School District proposes to build a 600 student, 60,000 square foot Middle School on approximately 24 acres adjacent to San Juan Avenue in Port Townsend. Approximately 50 employees are anticipated. Included in the proposal is an 8 lane, 400 meter track, 2 softball fields, and a soccer field. Development of roads and walkways to serve the site will also be necessary. Associated with the proposal is the protection of approximately 7 acres of wetland and 3 acres of wetland buffers. The project area, including the wetland, is a 34 acre parcel consisting of Tax parcels 8,9,31, and the south 1/2 of tax parcel 21. The property is mostly contained within the S 1/2 of the SE 1/4 of the SE 1/4 of Section 34, Township 31N, Range 1W and the N 1/2 of the NE 1/4 of the NE 1/4 of Sec. 3, Township 30N, Range lW. Condemnation proceedings are pending on the property. In the event that the School District acquires less than the full 34 acre parcel, the subject property shall be reduced to the parcel acquired by the School District. The Conditional Use Permit shall apply only to the subject property. 2. The site can be generally described as lying westerly of San Juan Avenue, southerly of the Catholic Cemetery and Happy Valley PUD; and northerly of the 38th Street right-of-way; 3. In general, the site is surrounded by residential development, the Catholic Cemetery and the Jefferson County Fairgrounds. 4. The school is planned to be constructed beginning in February of 1994 and completing in late March 1995. 5. The site is located in an R-IA zoning district (intended for residential use with agriculture allowed) and is currently vacant. 6. Development of and/or expansion to schools are allowed as conditional uses in an R-IA zone. 7. The School District is proposing to rezone the property to P-I zoning district concurrent with this conditional use permit. Schools are also allowed as conditional uses in a P-I zone. 8. An environmental review in accordance with the State Environmental Policy. Act was conducted for the proposed school. Lighting, landscape buffers, and other aesthetic and environmental issues were addressed at that time. The application will also be subject to any future addendums made to the MDNS as approved by the Planning and Building Director. A SEPA Mitigated Determination of Non-Significance (MDNS) was issued on September 22, 1993. 9. I I I I I I 10. 11. 12. 13. 14. 15. 16. 17. 18. MINUTES OF THE REGULAR SESSION OF OCTOBER 18, 1993, Cont. More specific measures to reduce impacts to the wetland and its buffer, and the other Environmentally SensitivE! Areas (ESA) on the site, are to be addressed in the ESA Permit. The site gains access from San Juan Avenue via two driveways, one to the north and one to the south, and an internal loop drive. The new construction will result in a total of approximately 60,000 s.f. of building area. Chapter 17.30 PTMC requires middle schools to provide one parking space for each classroom plus two loading spaces. The school would require 24 parking spaces (22 teaching stations and two loading spaces). One-half of the required parking spaces may be developed as compact spaces. The District proposes to construct 85 parking spaces and an overflow lot with 44 spaces, for special events. In accordance with WAC 51-20, four van handicapped-acclessible parking spaces will be required adjacent to the school. Four handicapped-accessible parking spaces are shown on the site plan adjacent to the school. The City Engineer has indicated that the proposed storm water drainage plan is sufficient in accordance with the measures described in the SEPA MDNS Mitigation Measures listed below. A new water main will be constructed in San Juan AVEmue to serve the site. Sewer connections will be made to the existing (or an oversized) sewer main which runs diaq-onally through the property. New fire hydrants must be installed in accordance with the SEPA MDNS. The Fire Chief shall approve all building plans prior to issuance of Building Permit. Conclusions: 1. 2. 3. 4. 5. Under the conditions prescribed below, the proposed use will not endanger the public health or safety. Under the conditions prescribed below, the proposed u!;e will not create a nuisance to the surrounding property ownl~rs. The proposed use will meet all the conditions and specifications set forth in the underlying zone in which the property is located. Under the conditions prescribed below, the proposed usee would not be injurious or detrimental to the adjoining or abutting property. The location and character of the use when developed under the conditions specified herein, will be in harmony with the area in which it is located and will be in general conformity with the Comprehensive Plan. In consideration of the aforementioned findings and conclusions, the permit is granted as conditioned: Conditions: 1. The District agrees to comply with the SEPA mitigation measures associated with the MDNS issued for the proposed project on September 22,1993, and any future addendums to the MDNS as approved by the Planning and Building Director. 433 '""', " \ 434 MINUTES OF THE REGULAR SESSION OF OCTOBER 18, 1993, Cont. 2. If a building permit is not obtained for the subject property within one year from the date of the City Council's decision, the conditional use permit shall be null and void. 3. The proposed use shall comply with these Findings of Fact, Conclusions, and Condi tions. In case of any conflict, Conditions shall prevail over Findings in interpreting or applying the same. High School Conditional Use App No 9308-04. Ms Perkins reviewed the findings, conclusions and conditions of the Planning Commission recommending approval of the conditional use permit. Mayor Clise opened the hearing to the Public. Bernie Arthur was recognized and stated that he feels there is an overlap in cost here in regard to both the School Board and Council having a public hearing and then questioned if there is a condition or requirement for sidewalks and improvements to City streets. There being no further testimony, Mayor Clise closed the hearing to the Public and turned to Council for disposition. After discussion of classification of an additional classroom, stormwater drainage, sidewalks and walkways, condi tional use permit hearings, including Mr Werner, Mr Hildt, and Randy Brackett, Engineer, ensued. Councilmember McCulloch made a motion that the Council adopt the following findings, conclusions and conditions and grant Conditional Use Application No 9308-04 which was seconded by Councilmember Jones and passed unanimously by voice vote. Findings: 1. The School District proposes to construct a 2,600 s.f. addition to the existing Music Room and a 3,000 s.f. addition to the existing gymnasium. Site stormwater drainage will also be necessary. The proposed work is all contained within the High School campus. The parcel consists of Blocks 1,2,3,4 and 5 of DT Denney's First Addition and Blocks 15,18,30 of Webster's Addition, and Tax Parcels 81,85,108,109,110,113, all of the Ci ty of Port Townsend. Construction is to begin at the end of November 1993 and be completed by the end of June 1994. 2. All proposed construction is to be done within the campus and will therefore have minimal impact to surrounding residences. 3. The site is currently in a P-I zoning district which is intended for public use such as schools, and is used for the existing high school. 4. Development of and/or additions to a school in a P-I zone require a conditional use permit. 5. The site (including the Gael stuart building property) can be generally described as lying northerly of Blaine Street; easterly of Calhoun street; easterly of Fir Street; southerly of ifF" Street; and easterly of Chestnut and Harrison streets. 6. Lighting, noise, and other environmental issues were addressed during the SEPA environ~ental review for the project. 7. A SEPA Mitiga~ed Determination of Nonsignificance (MDNS) was issued for the ~+pject on September 8,1993. 8. In general, the residential uses. ~~te is by single-family surrounded I I I I I I 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. MINUTES OF THE REGULAR SESSION OF OCTOBER 18, 1993, Cont. The subject site parking lot gains access from Benton street, Fir Street and Van Ness Street (between Benton and Pil~rce) A fire access drive is proposed from Blaine Street to the gymnasium. No additional automobile trips or students are anticipated except those associated with regular incremental yearly growth. Chapter 17.30 PTMC (Off-Street Parking) requires six spaces for each senior high school classroom. There are a total of 32 classrooms total, including a net increase of one classroom as a result of the proposed additions. If the use was established after 1971, a literal interpretation of the parking code would require 192 off-street spaces be provided. Chapter 17.30.030 states that unless otherwise provided by the board (City Council) pursuant to a conditional use permit, existing off-street parking facilities which serve existing uses which were established prior to August 17,1971 (when the parking code was adopted) shall be considered optional off- street parking, and may be removed or eliminated at the discretion of the owner without notice, penalty or obli<;Jation. This means that uses existing prior to August 17, 1971 can choose to be exempt from the parking code unless they expand and/or unless the City Council pursuant to a conditional use permit requires that the existing parking be retained. Two previous building permits were granted for bleach~ers and high school field improvements. Evaluation of parking conditions were postponed to be reviewed durinq this application. The most restrictive parking requirement was based on number of classrooms (instead of Auditoriums or stadiums). The original high school and the Gael stuart building were established prior to August 17, 1971 (when the parking code was adopted). Since 1971, three portable classrooms and the additions associated with this application have created a net increase of four classrooms, to which the parking code applies (Pursuant to Chapter 17.30.040). As uses established prior to 1971 are exempt from the parking code requirement, only the additional four classrooms would require parking. Therefore, 24 spaces would be required. Twenty-six of the parking spaces shown on the Parking Plan are within the Benton street right-of-way, and would therefore be considered on-street parking and would not contribute to the off-street parking requirements. These 26 spaces are not likely to be needed for any other purpose than schools as they are adjacent to the high school and the Gael Stuart building. 166 off-street spaces are located within the high school property, though not all of them are striped in accordance with the parking space dimensional requirements outlined in Chapter 17.30. Fifty percent of the spaces are allowed to be compact spaces. As per SEPA mitigation measure 12 for this project, approximately 8 to 10 on-street, angled spaces will be developed by the School District on Chestnut street to serve the increased activities at the high school playing fields. In accordance with WAC 51-20 four handicapped-accessible parking spaces will be required adjacent to the school. Four spaces are shown on the Parking Plan. 435 436 MINUTES OF THE REGULAR SESSION OF OCTOBER 18, 1993, Cont. 20. The City Engineer has indicated that the stormwater drainage plan sufficient to adequately accommodate drainage concerns on the site. 21. Water and sewer service on the site. Final locates for connections will be determined prior to issuance of Building Permit. 22. The Acting Fire Chief, reviewed the site plans for the proposed additions and reported that the plans looked generally adequate. The Fire Chief must review final plans prior to issuance of Building Permit. Conclusions: 1. 2. 3. 4. 5. with the conditions prescribed below, the proposed use will not endanger the public health or safety. with the conditions prescribed below, the proposed use will not create a nuisance to the surrounding property owners. The proposed use will meet all the conditions and specifications set forth in the P-I zone in which the property is located. Under the conditions prescribed below, the proposed use would not be injurious or detrimental to the adjoining or abutting property. The location and character of the use when developed under the conditions specified herein, will be in harmony with the area in which it is located and will be in general conformity with the Comprehensive Plan. In consideration of the aforementioned findings and conclusions, the permit is granted as conditioned: Conditions: 1. 2. The School District shall mark with painted striping all parking spaces that are not currently striped, as shown on the proposed Parking Plan and in accordance with parking space dimensional requirements listed in Chapter 17.30 of the PTMC. Pursuant to this conditional use permit, these spaces shall not be removed by the School District. A SEPA MDNS was issued for this project on September 8,1993. As a condition of this conditional use permit, the School District shall comply with the SEPA mitigation measures as follows: A. EARTH 1. The applicant shall prepare and submit a temporary erosion and sediment control plan in accordance with the 1992 DOE Stormwater Manual, and a stormwater management plan for the completed project. The City Engineer shall approve the plans prior to issuance of the Clearing and Grading permit. 2. Prior to issuance of the Clearing and Grading permit, the applicant shall indicate the exact quantity of extracted materials which will be deposited on-site and off-site. If materials are deposited off-site, the applicant shall indicate where and ensure that permission is granted for such deposit. The Planning and Building Director shall I I I MINUTES OF THE REGULAR SESSION OF OCTOBER 18, 1993, Cont. I B. approve the location of off-site dumping of excavated fill prior to issuance of the clearing and «;Jrading permit. 3 . Care shall be executed by the Contractor through the contract documents and/or construction monitoring to ensure that the existing slopes are preserved and ~erosion and sedimentation are minimized. AIR No mitigation measure. C. D. I G. WATER 4. stormwater drainage shall be controlled and treated with detention and infiltration systems as approved by the City Engineer and shown in the Stormwater Drainage Report labeled as Exhibit F (SEPA file No. 9308-04(S). PLANTS 5. The applicant shall submit a landscaping plan for areas around the new additions and it shall be approved by the Planning and Building Director prior to issuance of Building Permit. 6. No chemical pesticides or fungicides shall be used in the project area. E. ANIMALS No mitigation measure. F. ENERGY AND NATURAL RESOURCES No mitigation measure. ENVIRONMENTAL HEALTH No mitigation measure. H. NOISE 7. Construction activities shall be limited to 8 a.m. to 5 p.m., Monday through Friday, except for National holidays and special circumstances approved by the Planning and Building Director. I. LAND AND SHORELINE USE No mitigation measure. J. HOUSING No mitigation measure. I K. AESTHETICS No mitigation measure. L. LIGHT AND GLARE 8. Shields shall be reduce glare. M. RECREATION installed on the outside lig'hts to No mitigation measure. 437 438 MINUTES OF THE REGULAR SESSION OF OCTOBER 18,1993, Cont. 12. P. N. HISTORICAL AND CULTURAL PRESERVATION 9. To mitigate potential impacts to archeological resources which may be discovered during excavation, work shall be stopped immediately if such materials are discovered and the State Historic Preservation Officer will be contacted immediately. O. TRANSPORTATION 10. The School District agrees to prepare with the City a long-range plan for construction of walkways parallel with but physically separated from roadways by a planting strip where feasible within a one-and-one-half mile distance from the High School Campus. 11. within one month of the issuance of the SEPA Threshold Determination for this proposed project, the School District agrees, with the assistance of the City Planning and Building Director, to prepare and distribute annually a flyer encouraging students and parents to avoid driving on local access streets when accessing the High School, explaining that on local access streets through-traffic is discouraged. The flyer shall show a map indicating which streets function as Collector streets, and that they should be used for through traffic, and which streets are Local Access Streets to be avoided for through traffic. The flyer shall also encourage walking and bicycling. The Planning and Building Director shall review and approve the final draft of the flyer prior to mailing to students and parents. On-street parking spaces combined with drainage swales shall be developed on Chestnut Street abutting the lower High School playing fields to serve the increased level of activities. The District shall develop 30 degree angle parking spaces starting at the north side of the fence gate on Chestnut Street for approximately ninety feet to the north (approximately 10 spaces at 9' wide by 17.3' long), with wheelstop curbs at the head of each space. The existing drainage swale shall be preserved or enhanced at the head of these spaces along and on either side of the existing chain-link fence. The parking and drainage should be approved by the Public Works Director prior to issuance of Street Development Permit. PUBLIC SERVICES No mitigation measure. Q. 13. R. UTILITIES The Water and Sewer Superintendents shall approve the locations for water and sewer connections on the site prior to issuance of Clearing and Grading Permit. GENERAL A copy of these mitigation measures shall be given to and read by the project contractor and all sub-contractors prior to beginning construction, and the mitigation measures shall be posted at the site in a waterproof bag. If a building permit and/or occupancy permit is not obtained for the subject property within one year from the date of the city Council's decision, the conditional use permit shall be canceled and automatically become null and void. 14. 3. I I I I I I MINUTES OF THE REGULAR SESSION OF OCTOBER 18,1993, Cont. 4. The proposed use shall comply with these Findings of Fact, Conclusions and Conditions. In case of any conflict, Condi tions shall prevail over Findings in interpret:ing or applying the same. Grant Street School Conditional Use App No 9308-02. Ms Perkins reviewed the findings, conclusions and conditions of the Planning Commission recommending approval of the conditional use permit. Mayor Clise opened the hearing to the Public. There bedng no testimony, Mayor Clise closed the hearing to the Public and turned to Council for disposition. After discussion of size of parking spaces, 18th Street access, and stormwater including Mr Wheeler, and Mr Brackett, Councilmember Sokol made a motion that the Council adopt the following findings, conclusions and conditions and grant Condi tional Use Application No 9308-02 which was seconded by Councilmember Jones and passed unanimously by voice vote. Findings: 1. The applicant proposes to construct a 6,100-square-foot addition to the existing 28,913-square-foot school, and to modernize portions of the existing building. A 2,500-square- foot structure is also proposed to be constructed at the rear of the existing building to house their Early Childhood Education Center. Additional parking will be provided as well as improved drop-off areas to improve safety and efficiency in operation. site storm drainage and portable classroom relocation will also be necessary. The proposed work will be completed at the existing Grant Street School property, legally described as Blocks 118,119,132,133,144,145,156, and lots 6-8 of Block 134, and lots 3-5 of Block 157, all in the Eisenbeis Addition to the City of Port Townsend. 2. Construction is anticipated to begin in late November of 1993 and be completed at the end of July 1994. In order to allow minimum disruption to the classroom environment, the new addi tion will be constructed first, isolated from on-going school activities. The majority of the site work and interior modernization is anticipated to occur during the su~er months of 1994. 3. The site is located in a P- I zoning district ( intended primarily for public use such as schools) and is occupied by the existing Grant Street School buildings, parking, and play areas. 4. Development of and/or expansion to schools are allowed as conditional uses in a P-I zone. 5. The applicant has stated that there will be no net ÇJain in teaching stations as a result of this construction. 6. There will be no gain in student enrollment above the incremental yearly growth as a result of the proposed project. 7. The Early Childhood Education Center will be moved from its temporary location across the street to the new structure on the Grant street School site. 8. The site can be generally described as lying westerly of Grant Street, southerly of Discovery Road; northerly of 16th Street right-of-way; and easterly of McClellan Street. 9. An environmental review in accordance with the State Environmental Policy Act was conducted for the proposed additions to the school. Lighting, landscape buffers, and other aesthetic and environmental issues were addressed at that time. 439 440 13. 14. 15. 16. 17. 18. 19. 20. MINUTES OF THE REGULAR SESSION OF OCTOBER 18, 1993, Cont. 10. A SEPA Mitigated Determination of Non-Significance (MDNS) was issued on September 8,1993. In general, the site is surrounded by residential development, both single family and multi-family. 11. 12. The site gains one-way, north to south access along Grant street from Discovery Road to 16th street, and two-way access on 16th Street to Sheridan Street. The existing building and new construction will result in a total of 35,013 S. f. in the main building and 2,500 S. f. wi thin a new structure for the Early Childhood Education Center. Chapter 17.30 of the PTMC requires elementary schools to provide one parking space for each classroom plus two loading spaces. The school would require 31 parking spaces (29 teaching stations and two loading spaces). One-half of the required parking spaces may be developed as compact spaces. Currently~ eight, off-street parking spaces exist to the north of the school on the school property. Six more spaces exist in a parking lot developed in the 18th Street right-of-way. Other parking spaces exist along Grant Street for use by the School. The applicant has submitted a site plan dated August 5, 1993 which indicates a total of 38 parking spaces to be developed. All parking spaces appear to be indicated as full size 9 X 19 foot parking spaces. Two spaces will be removed to accommodate the need for a five-foot-wide planting strip between the parking lot and Grant street to conform with landscaping requirements outlined in Chapter 17.30 of the PTMC, leaving a total of 36 spaces in the developed lot. The proposed parking lot is partially located in the 18th Street right-of-way. Eighteen spaces are located on the School property (and are considered off-street spaces), and eighteen are located partially in the 18th street right-of-way (and are considered on-street spaces). A Street Development Permit is required for the development of this lot within the public R.O.W. Chapter 17.30.030 states that unless otherwise provided by the board (City Council) pursuant to a conditional use permit, existing off-street parking facilities which serve existing uses which were established prior to August 17,1971 (when the parking code was adopted) shall be considered optional off- street parking, and may be removed or eliminated at the discretion of the owner without notice, penalty or obligation. This means that if a use was established prior to 1971, the property owner can choose to be exempt from the parking code unless they are expanding the use, in which case the expansion area is subject to the code. Grant street School was originally constructed in 1956. Since 1971, the School District constructed additions and added modulars with a net gain of eight classrooms. Therefore, in compliance with the parking code (Chap. 17.30) ten off-street spaces are required for the school. Eighteen off-street spaces are shown. As per Chapter 17.30.030 PTMC mentioned in Finding No. 17 of this report, pre-1971 established classrooms are exempt from off-street parking requirements. Additional parallel parking spaces are located along Grant Street. I I I I 1. I 2. 3. MINUTES OF THE REGULAR SESSION OF OCTOBER 18, 1993, Cont. 21. In accordance with WAC 51-20 one van handicapped-accE!ssible parking space will be required adjacent to the school. Four handicapped-accessible parking spaces are shown on the site plan adjacent to the school. 22. 23. The City Engineer has indicated that the proposed storm water drainage plan is sufficient in accordance with the measures described in the SEPA MDNS Mitigation Measures listed in the "Conditions" section of this report. 24. A water main is available in abutting Grant street, and sewer is available in Grant Street as well. The fire departmEmt has indicted that two new fire hydrants will be required as a result of the development. The Fire Chief shall approve all building plans prior to issuance of Building Permit. 25. In order to reduce impact of the construction on the student activity, flexible construction hours were proposed and agreed to in the SEPA MNDS Mitigation Measures listed in the "Conditions" section of this report. All adjacent property owners recei ved copies of the mitigation measures and no comments were recei ved. The new addi tion and the ECE construction is located at the rear of the school (to the west) and therefore the construction noise and impacts ,dll be buffered by the existing school building. Conclusions: with the conditions prescribed below, the proposed use will not endanger the public health or safety. with the conditions prescribed below, the proposed use will not create a nuisance to the surrounding property ownE~rs. The proposed use will meet all the conditions and specifications set forth in the P-I zone in which the property is located. 4. Under the conditions prescribed below, the proposed USE~ would not be injurious or detrimental to the adjoining or abutting property. 5. The location and character of the use when developed under the conditions specified herein, will be in harmony with the area in which it is located and will be in general conformi1:y with the Comprehensive Plan. In consideration of the aforementioned findings and conclusions, the permit is granted as conditioned: Conditions: 1. I 2. Pursuant to this conditional use permit, the eightee,n off- street parking spaces proposed for the project shall not removed by the School District. The applicant agrees to comply with the SEPA mitigation measures associated with the MDNS issued for the proposed project on September 8, 1993 as follows. A. EARTH 1. The School District shall prepare and submit a temporary erosion and sediment control plan in accordance with the 1992 DOE Stormwater Manual, and a stormwater management plan for the completed project. The City Engineer shall approve the plans prior to issuance of the Clearing and Grading permit. 441 442 MINUTES OF THE REGULAR SESSION OF OCTOBER 18, 1993, Cont. D. 6. 7. 8. 9. 2. Prior to issuance of the Clearing and Grading permit, the School District shall indicate the exact quantity of extracted materials which will be deposited on-site and off-si te. If materials are deposited off-site, the District shall indicate where and ensure that permission is granted for such deposit. The Planning and Building Director shall approve the location of off-site dumping of excavated fill prior to issuance of the clearing and grading permit. 3. Care shall be executed by the Contractor through the contract documents and/or construction moni toring to ensure that the existing slopes are preserved and erosion and sedimentation are minimized. B. AIR No mitigation measure. C. WATER 4. Stormwater drainage for the stormwater runoff from the site including rooftop drains that are currently connected to the sanitary sewer system shall be controlled and treated with detention and infiltration systems as approved by the Public Works Director prior to issuance of Building Permit. 5. The School District agrees to convert the rooftop drains which are currently illegally connected into the sanitary sewer system, into a stormwater drainage system. The City shall notify the School District of the School District's share of the costs for the 16th Street drainage system one year prior to the time when the City would expect payment from the School District. The School Districts costs shall be the incremental difference in cost between the type and size of the system that the City was planning to construct in the 16th Street right-of-way without the extra drainage from Grant Street School rooftop drains, and the type and size of the system that would be required if the rooftop drainage was directed to the system. The District shall either agree to pay this amount to the City, or propose an alternative stormwater drainage system that is functionally equivalent, and which is subject to approval by the Public Works Director. Such alternative plan must be submitted within 90 days of the city's notification to the District. PLANTS The District agrees to submit a landscaping plan for the parking lot pursuant to Section 17.30 of the Port Townsend Municipal Code and approved by the Planning and Building Director prior to issuance of Building Permit. The School District agrees that no chemical pesticides or fungicides shall be used in the project area. The District agrees to reserve undeveloped area to the west of the play areas a "natural area" and marked as such on the final site plan prior to issuance of Building Permit. Pursuant to Chapter 12.10.010 of the PTMC, the School District agrees that no trees over 6 II trunk diameter, shall be cut within a public right-of-way without prior approval from the City Council. I I I MINUTES OF THE REGULAR SESSION OF OCTOBER 18, 1993, Cont. E. ANIMALS No mitigation measure. F. ENERGY AND NATURAL RESOURCES No mitigation measure is proposed. I G. ENVIRONMENTAL HEALTH No mitigation measure. H. NOISE 10. The District desires that construction activities occur during non-school hours as much as possible to reduce the adverse impact on the school learning environment. To facilitate this, the District desires and agrees that normal construction activities shall be limited to nine hours per day (including the lunch hour) beginning no earlier than 8 a.m. and ending no later than :3 p.m., Monday through Friday, except for National holidays and special circumstances approved by the Planning and Building Director. I. LAND AND SHORELINE USE No mitigation measure. J. HOUSING No mitigation measure. I K. AESTHETICS No mitigation measure. L. LIGHT AND GLARE 11. Shields shall be reduce glare. M. RECREATION installed on the outside lights to No mitigation measure. N. O. I 13. 14. HISTORICAL AND CULTURAL PRESERVATION 12. To mitigate potential impacts to archeological resources which may be discovered during excavation, work shall be stopped immediately if such materials are discovered and the State Historic Preservation Officer will be contacted immediately. TRANSPORTATION The School District and the City will together consider a long range plan for the construction of walkways parallel with but physically separated from roadways by a planting strip within a one-and-one-half miles distance from Grant Street School. The plan shall be initiated with the City by the School District within six months of the issuance of the Building Permit, and a plan shall be complete within one year of the issuance of the Building Permit. Space for a minimum of a 20-foot-wide access road shall be preserved on 18th Street for access to the lots on the north side of 18th Street. This shall be shown on the 443 444 MINUTES OF THE REGULAR SESSION OF' OCTOBER 18, 1993, Cont. Street Development Permit and approved by the Public Works Director prior to issuance of the street Development Permit. P. PUBLIC SERVICES No mitigation measure. Q. UTILITIES 15. Sewer and water lines and placement of fire hydrants shall be located and constructed as shown on Exhibit C, as approved by the Water and Sewer Superintendent and the Fire Chief. R. GENERAL 16. A copy of these mitigation measures shall be given to and read by the project contractor and all sub-contractors prior to beginning construction, and the mitigation measures shall be posted at the site in a waterproof container or bag. 3. If a building permit and/or occupancy permit is not obtained for the subject property within one year from the date of the City Council's decision, the conditional use permit shall be canceled and automatically become null and void. 4. The proposed use shall comply with these Findings of Fact, Conclusions, and Conditions. In case of any conflict, Conditions shall prevail over Findings in interpreting or applying the same. Councilmember Camfield returned to the Chambers. RECESS Mayor Clise declared a recess at 9:27 PM. at 9:32 PM. The meeting reconvened UNFINISHED BUSINESS Resolution Authorizing Amendment to Health Department Contract. RESOLUTION NO 93-118 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING AN AMENDMENT TO CONTRACT WITH JEFFERSON COUNTY FOR HEALTH SERVICES. Mr Grove explained the resolution. Councilmember Owsley made a motion that the Council adopt Resolution No 93-118 which was seconded by Councilmember Sokol and passed unanimously by voice vote. NEW BUSINESS Elks Rezone 9104-05 Extension. Mr Hildt explained the extension. Councilmember Sokol made a motion that the Council approve the extension until October 29,1994, as requested, which was seconded by Councilmember Jones and passed unanimously by voice vote. MAYOR'S REPORT Jefferson County Surplus Property List. Mayor Clise explained that there is a Surplus Property List from Jefferson County within the ci ty . There are three properties that the City might be interested in: 1) small portion of Union Wharf 2) property by the Back I I I I I I MINUTES OF THE REGULAR SESSION OF OCTOBER 18, 1993, Cont. Alley 3) a block on Cherry street between the school and property owned by Andy Thurston. There will be an auction of the: other property on the list on December 7, 1993. Resolution Expressing Opposition to Initiatives 601 and 60~~. RESOLUTION NO 93-119 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND EXPRESSING OPPOSITION TO INITIATIVES 601 AND 602. Mayor Clise explained the Resolution. Councilmember McCulloch made a motion that the Council adopt Resolution No 93-119 and requested that Mr Grove read the resolution into the record, which he did. The motion was seconded by Councilmember Jones. After a. brief discussion, the motion passed unanimously by voice vote. COMMITTEE REPORTS/STAFF REPORTS Pope Marine Building Renovations Contract Agreement Status. Mr Brackett gave a report on the Pope Marine Building Contract and Waterfront Projects Status. Street/Storm Drainage/Light. Councilmember Westerman set a meeting of the Committee for October 27, 1993, at 5:00 PM to discuss the Schordine and Foster letters. Clerk-Treasurer. RESOLUTION NO 93-120 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING A TOURISM PROMOTION AGREEMENT WITH THE RHODODENDRON FESTIVAL COMMITTEE. Mr Grove explained the resolution. Councilmember Owsley made a motion that the Council adopt Resolution No 93-120 which was seconded by Councilmember Camfield. The motion passed by voice vote with six Councilmembers voting in the affirmative and Councilmember Westerman voting against the motion. Public Works. RESOLUTION NO 93-121 A RESOLUTION AUTHORIZING THE CLERK/TREASURER TO ISSUE THE WARRANTS NECESSARY TO COMPLETE THE PURCHASE OF REAL PROPERTY FROM CITIFOR, INC., PURSUANT TO AN AGREEMENT AUTHORIZED BY RESOLUTION NO 93-40.' Mr Wheeler explained the resolution. Councilmember Westerman made a motion that the Council adopt Resolution No 93-121 which was seconded by Councilmember Sokol and passed unanimously by voice vote. Mr Wheeler reported that the Wastewater Treatment Plant is very close to completion. The paving for the Biosolids Facility is scheduled for next week and we have stopped taking the biosolids to Bremerton which is a financial relief. The Compost Facility is now receiving the biosolids. A brief discussion of the fee schedule from the Department of Health ensued. City Attorney. Mr McLerran reported that his office at 823 Water Street is now fully operational and invited Council to visit. 445 446 MINUTES OF THE REGULAR SESSION OF OCTOBER 18, 1993, Cont. Mr McLerran reported that he is working on the Street Standards Ordinance, an ordinance for water t:reatment process, preparing revisions to the utility ordinances, among other code updates, the record is ready to be returned on the shoreline lawsuits by Sullivan and G2-B. Mr McLerran then explained the process of his office to prepare the records on the lawsuits and the expenditure of time by staff. Planning and Building. Mr Hildt reported on the Haines Place Park and Ride project design committee; reported that the Shoreline administration changes proposal draft ordinance should be in the packets for the next meeting; gave a brief report on the status of the Christopher James building and the hospital expansion project. A brief discussion of the Jim Ramey motel project ensued. EXECUTIVE SESSION Mayor Clise recessed the meeting into Executive Session to discuss the acquisition of real estate including Dennis McLerran, Doug Mason, Randy Brackett and Robert Wheeler at 10:07 PM. The meeting was reconvened at 10:37 PM. ADJOURNMENT There being no further business, Mayor Clise declared the meeting adjourned at 10:37 PM. Attest: ~~ Clerk-Treasurer MINUTES OF THE SPECIAL SESSION OF OCTOBER 25,1993 The City Council of the City of Port Townsend met in special session this twenty-fifth day of October, 1993, at 7:00 PM in the Council Chambers of city Hall, Mayor John M Clise presiding. ROLL CALL Councilmembers present at Roll Call were Julie McCulloch, Norma Owsley, Robert Sokol, Sheila Westerman and Cindy Wolpin. Also present were Clerk-Treasurer David Grove, Bob Wheeler, Public Works Director, Dave Robison, Planner and Director of Planning and Building Michael Hildt. Also present were Planning Commissioners Bob Rickard, Cindy Thayer, Jefferson County Commissioners Robert Hinton, Glen Huntingford and Richard Wojt. JOINT HEARING with County Commissioners re: Interim UGA Boundary Ordinance. Mayor John Clise called the meeting to order and welcomed the 18 residents present and then turned the meeting over to Chairman Richard Wojt who explained the hearing procedure and then opened the hearing for public comment. County Community Services Director David Goldsmith then reviewed the proposed interim urban growth area boundary and the process used in recommending the boundary indicated. Michael Hildt, City I I I