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HomeMy WebLinkAbout01/04/1993 lGO MINUTES OF THE REGULAR SESSION OF DECEMBER 21, 1992, Cont. ADJOURNMENT There being no further business, Cou motion to adjourn which was second 12:16 PM. Jones made él by voice vote at Attest: ~ MINUTES OF THE REGULAR SESSION OF JANUARY 4, 1993 The City Council of the City of Port Townsend met in regular session this Fourth day of January 1993, at 7:00 PM in the Council Chambers of City Hall, Mayor John M Clise presiding. ROLL CALL Councilmembers present at Roll Call were Jean Camfield, Julie McCulloch, Norma Owsley, Robert Sokol, Sheila Westerman and Cindy Wolpin. Councilmember Vern Jones was excused. 'Also present were Clerk-Treasurer David Grove, City Attorney Dennis McLerran, Police Chief Jim Newton, Director of Planning and Building Michael Hildt and Public Works Director Robert Wheeler. PUBLIC COMMENTS Doug Simpson was recognized and questioned what can be don.~ about the vandalism to the Public Restroom and suggested that a Police Car be parked right in front of them. Mr Simpson stat~ed his concerns for the work of the Economic Development Council and stated that he believes the City should support the Council. Ray Grier, speaking as a responsible archer, was recogni:;~ed and stated his concerns for the proposed Bow and Arrow Ordinance. Byron Swigart, puget Power, was recognized and spoke in opposition to the increase proposed in the Electrical Utility Tax Ordinance later on the agenda. After discussion by Council, it was the consensus of the Council to set a Public Hearing on Acquaculture on February 1, 1993. CONSENT AGENDA Councilmember Owsley made a motion to approve the followin9 items on the Consent Agenda which was seconded by Councilmember Sokol and passed unanimously by voice vote. Approval of the following Bills and Claims: Current Expense Street Library Park Hotel/Motel Emergency Medical Services Capital Improvement $ 43,980.39 284.12 2,348.73 6,02.1. 43 4,716.50 78'3.34 4,927.61 I I I I I I MINUTES OF THE REGULAR SESSION OF JANUARY 4, 1993, Coni: . Waste Water Treatment Facility City Dock Reconstruction FAUS Water-Sewer Storm and Surface Water Equipment Rental Firemen's Pension and Relief Total Const 126,207.35 3,876.19 3,387.25 81,395.73 34,061.93 885.46 442.15 $ 313,324.18 Adoption of Resolutions: Authorizing a Change Order for Wastewater Treatment Facility. Climate Control Syste,m for RESOLUTION NO 93-01 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO APPROVE A CHANGE ORDERS FOR CLIMATE CONTROL SYSTEM FOR THE WASTEWATER TREATMENT FACILITY. Authorizing a Lease Agreement and Right of First Refusal with Jefferson County for Biosolids Composting Facility. RESOLUTION NO 93-02 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORI ZING THE MAYOR TO EXECUTE A LEASE AGREEMENT AND RIGHT OF FIRST REFUSAL WITH JEFFERSON COUNTY FOR A BIOSOLIDS COMPOSTING FACILITY SITE LOCATED AT THE JEFFERSON COUNTY LANDFILL. Communications: A letter dated December 11, 1992, from John Clise to Mayor David Turner, City of Victoria, stating concerns about British Columbia's dumping of raw sewage into the Straits of Juan de Fuca was copied for Council. A memorandum dated December 15, 1992, from John Sudlow, Building Manager, to Water Street Corporation Stockholders concerning the conversion of the third floor of the N D Hill Building from residential to transient accommodations was copied for Council. A letter dated December 18, 1992, from C A Hasse, thanking the Public Servants for all the courageous and persevering work on the Shorelines Amendment and the Interim Restrictions was copied for Council. A letter dated December 21, 1992, from Lynn Nadeau, including excerpts form a letter she prepared for the school board for consideration of the middle school site was copied for Council. A letter dated December 21, 1992, from Mary L Prevost, Assistant Director, Washington state Gambling Commission, with notification of a Public Hearing on the Jamestown S'Klallam Tribe proposed Compact of Class III Gaming was copied for Council. A letter received at the Councilmeeting of December 21,199:2, from Mildred Yesberger sharing her concerns with the objections of the school being developed on the Umatilla Ave site was copied for Council. This concludes the Consent Agenda. 161 162 MINUTES OF THE REGULAR SESSION OF JANUARY 4, 1993, Cont. UNFINISHED BUSINESS Reconsideration of Electrical Utility Tax Ordinance. ORDINANCE NO 2334 AN ORDINANCE AMENDING CHAPTER 5.84 OF THE PORT TOWNSEND MUNICIPAL CODE RELATING TO THE UTILITY BUSINESS TAX BY AMENDING SECTION 5.84.030 TO INCREASE THE AMOUNT OF SAID TAX ON THE SALE, DELIVERY OR DISTRIBUTION OF ELECTRICITY OR ELECTRICAL ENERGY FROM THE CURRENT FOUR PERCENT TO THE STATUTORILY AUTHORIZED AMOUNT OF SIX PERCENT AND BY AMENDING SECTION 5.84.050 TO CREATE ADDITIONAL DEDUCTIONS FROM THE UTILITY BUSINESS TAX FOR TAXES PAID TO THE UNITED STATES, THE STATE OF WASHINGTON AND FOR LICENSE FEES OR TAXES PAID TO THE CITY UNDER OTHER LAWS AND ORDINANCES. Mayor Clise requested that Council reconsider this ordinance as there was a tie vote at the last Councilmeeting. A discussion including Mr Swigart from puget Power ensued. Mr Grove read the ordinance by title. Councilmember Camfield made a motion that the first reading be considered the second and the third be by title only which was seconded by Councilmember Westerman and passed unanimously by voice vote. Mr Grove again read the ordinance by title. Councilmember Camfield made a motion that the Council adopt Ordinance No 2334 which was seconded by Councilmember McCulloch and passed by roll call vote with Councilmembers Camfield, McCulloch, Westerman and Wolpin voting in the affirmative and Councilmembers Owsley and Sokol voting against the motion. MAYOR'S REPORT Mayor Clise discussed an invitation to the Jefferson County Commissioners to attend a luncheon to discuss areas of common concern. After a brief discussion, the meeting was set for February 10, 1993, at 12:00 to 2:00 PM at the Discovery View Apartments. COMMITTEE REPORTS/STAFF REPORTS Legislative/Environmental. Councilmember Wolpin set a meeting of the Committee to discuss the herbicide/pesticide ordinance and other items for the new year on January 21, 1993, at 5:00 PM. Pink House Ad Hoc. Councilmember Camfield reminded Council that there is a Pink House Ad Hoc meeting on January 13, 1993, at the Library at 7:00 PM to discuss the proposal from the Friends of the Library for use of the building. Friends of City Dock. Mr Wheeler reported that there is a meeting of the Friends of City Dock on January 13, 1993, at 4:00 PM at Public Works. Wetlands/Stormwater Advisor Committee (WetSWAC). The meeting of the WetSWAC will be on January 13, 1993, at 7:00 PM at the Fort Worden Headquarters Building. The puget Sound Water Quality Authority will give a slide show and discussion. City Attorney. Mr McLerran reported that litigation has taken a lot of his time for the last two months and that the US Attorney's Office will come in and take over one of the actions, two shore- lines suits are still ongoing, labor negotiations will be discussed in Executive Session this evening, agreements with Jefferson County on joint services will be negotiated with the Mayor, a Federal Fair Housing Act complaint regarding the Fire Department is ongoing, the I I I I I I MINUTES OF THE REGULAR SESSION OF JANUARY 4,1993, Cont. City Dock contract has been completed, the biosolids agreeml~nt has been completed and the Coordinated Water System Plan is in progress. Planning and Building. Mr Hildt reported that the new fee schedule is now in effect and a mailer was sent to all contractors and real tors with an update of what is going on, a new PUD propo::;al for Townsend Meadows has been received, a new proposal with new owners for the Port Townsend Business Park is expected this weE!k, the Tides Motel expansion proposal is in progress, there is a meeting for the School District Phase II SEPA review, rezone, this week, and installation of the computer network with the Clerk-Treasurer's system is slated for this weekend. Public Works. Mr Wheeler recognized the work of the strE~et and water crews during the Christmas Holidays snow. The Christmas tree program for composting is going well, and a brief discussion with Council ensued. City Dock is moving along well and a 6-inch water line ~Till be installed by the city crew within the next month which means Water Street will be shut down briefly. The Pope Marine buildinq- group is also moving along as well as a celebration group for when the project is completed, possibly by mid- or late-February. The parking area curb and gutter work has been completed at the Gateway Triangle Park and it will be striped when weather pE~rmi ts. A brief discussion of the parking angle ensued. Handicapped parking will be addressed and the planting has been complei:ed. Mr Wheeler reported that the policy for excess water usage credit for waterline breaks and other emergencies is being discusBed. Stormwater Seminar. Mr Wheeler announced a stormwater seminar on January 20, 1993, from 8:30 AM to 4:30 PM for a session on the design and use of biofiltration swales and design and function of constructed wetlands for stormwater quality treatment to be held in the Church Building at Fort Worden. Mr Wheeler announced that an executive summary of the Coordinated Water System Plan to be discussed at the special session on .January 11, 1993, will be distributed to Council. Transportation Planning Committee. Mr Hildt announced a workshop meeting of the Transportation Planning Committee to discuss street standards will be held on January 6, 1993, from 9:00 AM until Noon at Public Works. Mr Wheeler announced that rates and financial status ~dll be discussed at the meeting on January 11, 1993. There will be an opportunity to hear from the public at that meeting on the coordinated water system plan. NEW BUSINESS Ordinance Adopting Additional Ouarter Percent Real Estate Excise Tax. ORDINANCE NO 2335 AN ORDINANCE AMENDING SECTION 3.28.010 OF CHAPTER 3.28 OF THE PORT TOWNSEND MUNICIPAL CODE RELATING TO THE LOCAL OPTION REAL ESTATE EXCISE TAX AND INCREASING THE RATE OF SAID TAX FROM ONE QUARTER OF ONE PERCENT OF THE SELLING PRICE ON EACH SALE OF REAL PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY BY AN ADDITIONAL 163 164 MINUTES OF THE REGULAR SESSION OF JANUARY 4,1993, Cont. ONE QUARTER OF ONE PERCENT AND PROVIDING FOR A REFERENDUM PETITION ON THE ADDITIONAL TAX PURSUANT TO THE PROVISIONS OF RCW 82.46.021. Mayor Clise and Mr McLerran explained the ordinance. Mr Grove read the ordinance by title. Councilmember Owsley made a motion that the first reading be considered the second and the third be by title only which was seconded by Councilmember Sokol and passed unanimously by voice vote. Mr Grove again read the ordinance by title. Councilmember Owsley made a motion that the Council adopt Ordinance No 2335 which was seconded by Councilmember Camfield. After a brief discussion, the motion passed unanimously by roll call vote. Ordinance Establishing Salaries and Wages Effective January 1, 1993. ORDINANCE NO 2336 AN ORDINANCE ESTABLISHING SALARIES AND WAGES EFFECTIVE JANUARY 1, 1993. Mr Grove explained the ordinance and read it by title. Council- member McCulloch made a motion that the first reading be considered the second and the third be by title only which was seconded by Councilmember Wolpin and passed unanimously by voice vote. Mr Grove again read the ordinance by title. Councilmember McCulloch made a motion that the Council adopt Ordinance No 2336 which was seconded by Councilmember Sokol and passed unanimously by roll call vote. Swan Hotel Permit Revision. Mr Hildt reviewed the status of the permi t revision and stated that there are two questions before Council: 1) does Council view the proposal as substantially the same project and 2) if so, when would a hearing be held. After discussion, it was the consensus of the Council that the project be remanded to the Planning Commission. COUNCILMEMBERS GENERAL DISCUSSION Councilmember Owsley reported that the Main Street Downtown Committee has been meeting to discuss parking and an ordinance to increase parking infraction fees will be forthcoming. A brief discussion ensued. EXECUTIVE SESSION Mayor Clise recessed the meeting into Executive Session to discuss Union negotiations including Dennis McLerran, David Grove, Michael Hildt and Robert Wheeler at 8: 25 PM. The meeting was reconvened at 8:58 PM. RECESS There being no further business at this time, Mayor Clise declared the meeting recessed to 7:00 PM on January 11,1993, at 111111 PM. MINUTES OF THE CONTINUED SESSION OF JANUARY 4, 1993 The City Council of the City of Port Townsend met in continued session this Eleventh day of January 1993, at 7: 00 PM in the Council Chambers of City Hall, Mayor John M Clise presiding. ROLL CALL Councilmembers present at Roll Call were Jean Camfield, Vern Jones, Julie McCulloch, Norma Owsley, Robert Sokol, Sheila Westerman and I I I I I I MINUTES OF THE REGULAR SESSION OF JANUARY 4,1993, Cont. Cindy Wolpin. Also present were Deputy City Treasurer Vera Franz, Planning and Building Director Michael Hildt and Public Works Director Robert Wheeler. Mayor Clise explained to all present that this is a workshop meeting to discuss the water system plan and financial strategies for 1993. ANNOUNCEMENTS Mayor Clise announced that there is no Council Retreat or Workshop scheduled for this year. After discussion, a meeting for explanation of work programs scheduled for 1993 was set for the afternoon of February 8, 1993. Mayor Clise announced that Councilmember Owsley will be ser'Ting as the City representative on the Health Department Board. Mayor Clise announced that Karen Chang has been appointed 1:0 fill a vacancy on the civil Service commission pending confirma1:ion by Council. Councilmember Camfield announced a Park/Property Committee Ineeting set for January 27, 1993, at 5:00 PM with the Parks Board to discuss donations to Gateway Park and Golf Club Fee increases. The Councilmembers moved into the audience for the presentations by Public Works Director Bob Wheeler and Bob Wubbena, Economic and Engineering Services, Inc. DISCUSSION: COORDINATED WATER SYSTEM PLAN Mr Wheeler introduced consultant Bob Wubben a who has been 'iorking with the City on the Coordinated Water System Plan as well as the proposed rates and outlined the agenda for the meeting. Mr Wheeler then gave the history of the Coordinated Water System Plan and stated that State law requires that it be updated every five years. The Water Utility Coordinating Council has been working on the update for the last two years focusing on compliance wi th Federal and State Laws and the water supply, how much water is available and how it is to be allocated. Mr Wubbena explained that the technical aspect of the Coordinated Water System Plan has been completed and that the public involvement has just begun. Issues that need to be dealt with under the Growth Management Act are: 1) What are the development policies that might modify current trend 2) Distribution of growth and water demand 3) Water conservation, reuse and availability 4) The City of Port Townsend's supply area 5) Coordinated Water System Plan, Growth Management Act and the Chelan Process 6) Existing conditions, policy direction and adaptive management. The Coordinated Water System Plan is ready for adoption and is an update to the 1987 plan, the Growth Management requirements 'will be addressed in 1993 to 1995 and the Chelan Process is continuous. Mr Wubbena then discussed the draft findings: 1) The 1993 Coordinated Water System Plan is an update of the 1987 Coordinated Water System Plan 2) The Plan is consistent with current land use policies 3) Quilcene and area groundwater is limited 4) New :~ederal and State drinking water regulations require additional trleatment and operation 5) Annual operating permits are now required 6 ) Service areas are established but Tri-Area changes are being considered 7) The Jefferson County Public Utility District is identified as the satellite system management agency and will receive those small systems that no longer want to continue 8) A. regional water conservation plan is required and is needed. Questions from the audience about how this relates to the Growth Management Act, the service area, public hearing process, how 165 166 MINUTES OF THE REGULAR SESSION OF JANUARY 4, 1993, Cont. public comments and recommendations will be incorporated into the plan, an appeals and review process, technical and policy recommendations, were discussed throughout the presentation by Mr Wheeler and Mr Wubbena. Mr Wubbena discussed the design standards for the rural and urban areas and the population projection for the service areas. Mr Wheeler discussed the master water plan of the City in conjunction with the compliance schedule for water filtration avoidance from the state Department of Health and how population density in the Tri Area would affect the plan and the infrastructure. Mr Wubbena explained the options as related to the service area: 1) continue as usual with the present service area 2) Reduce service area 3) Wholesale the water. Mr Wheeler explained where the City is at present with the Master Plan as requested by the Department of Health, stating that it needs fine tuning, public process and suggested that there may be changes made prior to the end of the next five year period. Further discussion of the options, the amount of water presently available, use by the Navy, the process needed to change the service area, fire protection, and what could happen in the Tri Area as well as the City ensued. The key concern in the Tri Area is that the water quantity for the area is limited. Mr Wubbena stated that the technical studies have been done for the Plan, public workshops are being held, the Jefferson county Planning commission will be having public hearings and discussions, a presentation will be made before the Chelan Process people, then the Jefferson County Commissioners have to review the plan and then the Plan goes on to the State Department of Health for consideration and approval. The Growth Management Act will be the controlling factor as to how this plan will be carried out. Written comments from the public will be directly responded to by Mr Wubbena, if they would substantially change the tenor of the Plan, then the Coordinated Water System Committee will be recalled to make the final determination. Discussion of questions from the public relating to access rights, the PUD rate structure, the availability of water supply and the infrastructure needed, the contract with the mill, the roll of the Water Advisory Committee, the public process, the process of the State law, the makeup of the Coordinated Water System Committee, the roll of the County Commissioners, lack of a time schedule, and the size of the service area ensued. RECESS A recess was called for at 9:42 PM. meeting at 9:47 PM. Mayor Clise reconvened the DISCUSSION: FINANCIAL STRATEGIES FOR 1993 Mr Wheeler introduced the Financial Strategies for 1993 and stated that staff is requesting Council input on Water, Wastewater, and Stormwater rates, impact fees, senior citizen and disability discounts, and the public process. Mr Wubbena gave a brief summary and discussion of the basic recommendations and how they affect the Capital Improvement Plan. The key issues are 1) how the capital Improvement Plan should be financed, and 2) how to meet the infrastructure needs for the city. Financial strategies include 1) The adopted operation and maintenance budget and capital improvement plan can be modified if they c~nnot be financially afforded 2) increase cash financing to lower future debt 3) renewal/replacement funding and system d~,,~lopmønt qþarges to b~ paid now or þässed on 4) incremental increases or only as required rate adjustmënts, and 5) ð~~ráging rate increases. I I I I I I MINUTES OF THE REGULAR SESSION OF JANUARY 4, 1993, Con't. Mr Wubbena also discussed special customer classes including 1) conservation rates as included in the present rate schedule 2) rates for higher strength waste, such as the Ferry 3) low income senior citizen and disability discounts 4) affordable housing 5) citizen management, such as doing their own meter readings, conservation programs, etc, and 6) reuse and restricted use of existing water supply. A lengthy discussion of financing options including the possible wholesaling of water to the Tri-area, the revision and delay of selected capital improvement projects, minimize future debt service charges by initiating a slightly larger rate increase in thE~ first year to build a larger cash reserve and/or implement a system development charge (impact fees), average rate increase::; over several years to reduce major increases, obtain grants or low interest state loans, or increase utility rates annually by the cost of living or inflations value to reduce the periodic big rate increase catch-up ensued. Mr Wheeler reviewed the process followed in 1992 when the rates were last raised and requested guidance from Council for the process to be used now. After discussion, it was the consensus of Council that notification of the Public Hearing be printed on the utili ty bill, a stormwater rate increase be delayed until the stormwater master plan is available, and wastewater ra'tes be discussed later. ADJOURNMENT Mayor Clise declared the . 11:15 PM. Mayor Attest: ~~ Clerk-Treasurer MINUTES OF THE REGULAR SESSION OF JANUARY 19, 1993 The City Council of the City of Port Townsend met in regular session this Nineteenth day of January, 1993, at 7:00 PM in the Council Chambers of City Hall, Mayor John M Clise presidinq. ROLL CALL Councilmembers present at Roll Call were Jean Camfield, Vern Jones, Julie McCulloch, Norma Owsley, Robert Sokol, Sheila Westerman and Cindy Wolpin. Also present were Clerk-Treasurer David Grove, City Attorney Dennis McLerran, Director of Planning and Building ]~ichael Hildt and Public Works Director Robert Wheeler. STAFF INTRODUCTION Mr Grove introduced Bobbe Dossett, a new Deputy Clerk in the Clerk- Treasurer's Office. PUBLIC COMMENTS Michael Anderson, representing Northwest Territories Incorporated and Ms Grace Pelham, was recognized and spoke in reference to his letter dated January 15, 1993, proposing an exchange of a sewer easement in vacated Beech Street in lot D at Q and Redwood 8treets for an easement along the westerly 12 feet of Parcel D. Mr 167